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Cookie & Privacy Policy

This Policy was last updated on 16th May, 2012

At ICON we are committed to protecting your privacy. You can visit most pages on our site without giving us any information about yourself. But sometimes we do need additional information about you in order to provide the information or services you are requesting and this Privacy Statement explains data collection and use in those situations. Please read the complete Privacy Policy.

Collection of your Personal Information

This applies to all information collected or submitted on the iconclinical.com website. We will ask you when we need information that personally identifies you ("personal information", "personal information data" or "data" as used herein) or allows us to contact you. Personal information collected by iconclinical.com is often limited to e-mail address, language, country or location, but may include other information when needed to provide a requested service, where an employment opportunity is being processed or where services as an Investigator in a clinical trial are being offered. We collect information in several ways, outlined below:

1. On some pages you can register to receive information on an automated basis. The type of information you can register to receive in this manner included general corporate information about ICON such as:
  • Press Releases
  • News and presentations
  • SEC Reports
  • Investor Relations information
  • Annual & Interim Reports and other public financial information
  • Other General Information updates

The personal information collected when you register to receive information on an automated basis is your e-mail address. You will have the option of cancelling your registration and removing your e-mail from the database on each occasion that you receive an automated e-mail alert, by clicking on an unsubscribe link on each e-mail alert message.

2. On some pages you may choose to provide personal information about yourself if you are interested in pursuing an employment opportunity with ICON, or if you are interested in providing clinical trial Investigator services to ICON. In each case the information requested will be dependent upon the area of interest being pursued.

3. On some pages you may choose to register to receive access to web casts, periodic updates or information on specific ICON services. Generally the personal information collected in such cases is your name, title, company and e-mail address. This information is collected for qualification and aggregate measurement purposes only.

4. On some pages you can register to receive customized information. This information is generally collected on "Contact Us" forms where you may choose to be contacted by ICON. The personal information collected in these cases include your name, title, company, address, contact details and e-mail address.

5. www.iconplc.com also collects certain information about your computer hardware and software. This information may include; your IP address, browser type, operating system, domain name, access times and referring Web site addresses. This information is used for the operation of the service, to maintain and monitor quality of the service and to provide general statistics regarding use of iconclinical.com.

Use of your Personal Information

We may use your personal information for the following purposes:
  • To ensure www.iconplc.com is relevant to your needs.
  • To deliver services and information about ICON that you request.
  • To assist ICON in creating and publishing content most relevant to you.
  • To alert you to updated information about ICON and ICON services if you so request.
  • To allow you access to limited-entry areas of iconclinical.com as appropriate.

ICON respects the privacy rights and interests of its web site visitors and the following principles will be applied by ICON when dealing with personal information data:

Data Privacy Principles

Data will be collected for the purposes specified above and used accordingly. The collection and processing of the data will be limited to these purposes and you are hereby informed in advance of the purposes and uses of such data.

Data will be adequate, relevant and not excessive relative to the purposes for which they are processed.


Data will be as accurate as possible and, where necessary, kept up to date.

Data will not be kept longer than is appropriate or necessary for the purposes for which it is being processed or local legal requirements.

Data will be collected, used and retained in accordance with the legal rights of the data subjects.

Appropriate technical and physical measures will be taken to prevent unauthorised access, accidental loss, destruction or damage to data and any unauthorised organisation, disclosure or processing.

We store the information you provide in a secure electronic database in order to provide you with the information and/or services you request. The information is stored for the lifetime of the database unless you request that it be removed.

Processing of Personal Information

This site and the electronic database have security measures in place to protect the loss, misuse unauthorized access or disclosure, alteration or destruction of the information under our control.

By submitting your personal information you agree that ICON may process it for the purposes and in accordance with the principles outlined herein.

ICON processes personal information data fairly and lawfully for the purposes as outlined herein only.

Processing for these purposes includes obtaining, recording, holding, organising, transferring, adapting, amending, recovering, consulting, using, limiting, disclosure by transmission, dissemination or otherwise making available, aligning, blocking, destroying and erasing data. In the case of processing employment opportunities with ICON processing of data may include, but is not limited, to:
  • Candidate status
  • work history/job data
  • education
  • compensation
  • employer feedback
This list is not exhaustive and may be changed and/or added to from time to time.

Information Collection

Subject to local legal requirements, ICON may use external services to collect, process and/or validate personal information data. ICON requires that any such external service will ensure adequate protection for personal information data and complies with local legal requirements.

ICON may collect candidate feedback and opinions periodically (e.g. surveys) for business purposes, such as improving processes, subject to local legal requirements. You may respond to these surveys voluntarily or may elect not to respond and will not suffer reprisals for your decision. These guidelines will be applicable to personal information provided as response to the surveys.

Disclosure Within

To operate as a global business it may be necessary to process and transfer personal information data within ICON businesses. This may involve transferring personal information data outside the European Economic Area (EEA) to the USA and elsewhere.

Processing and/or transfer of personal information data and release of such information within ICON and/or to third parties outside the European Economic Area is subject to local law and, where required, will be subject to your consent, as well as ensuring adequate security measures.

Disclosure to Third Parties

ICON may be obliged to disclose certain personal information data to third parties such as Government Authorities.

It may be necessary to disclose certain personal information data to a supplier or contractor organisation supplying services which require the use and/or creation of personal information data.

It may also be necessary to disclose personal information data so as to protect the legal interests and other rights of ICON, subject to local legal requirements.

Data Security

ICON has in place security to protect manual and electronic processing of personal information data and prevent its misuse, subject to local legal requirements.

ICON also ensures adequate security is observed by third parties and affiliates processing personal information data on behalf of ICON, subject to local legal requirements.

Sensitive Personal Data

ICON ensures special protection for Sensitive Personal Data. This is defined by ICON as:
  • demographic data (e.g. sex, race, colour, ethnic or national origin, religion, philosophical or political beliefs, trade union membership and criminal proceedings); and
  • medical data (e.g. pre-placement medicals, and other medical documents produced for the purposes of employment, such as, drug screen results)
  • ICON may process this type of data for the purposes of equal opportunities monitoring, or if it is prescribed by law, or it is needed for the protection of life, health or freedom, or if it is required for the performance of your employment contract, subject to appropriate security safeguards and local legal requirements.
  • If required by local law, your explicit consent may be obtained to the processing of sensitive personal data
.

Exceptions

Except as described herein, we will not otherwise use or disclose any of your personal information, except to the extent reasonably necessary:

  1. to correct technical errors and to technically process your personal information;
  2. to protect the security and integrity of iconclinical.com;
  3. to protect any ICON property or rights or obligations and/or the property, rights or obligations of third parties where ICON may have an obligation or liability in respect of these;
  4. to take precautions against potential liability on the part of ICON;
  5. to any extent required by law, applicable regulation or judicial process;
  6. to any extent permitted under any other applicable legal or regulatory provisions to provide information to law enforcement agencies or to provide information in respect of a matter related to public safety.

Use of Cookies

A cookie is a piece of data (alphanumeric identifiers), which can be stored on the hard drive of your computer through your Web browser (if you accept cookies). ICON uses cookies to assist in the collection of site usage statistics as described herein, and to allow site visitors to personalize their experience by accessing information relevant to their area of interest.

Name Details Nature of the Cookie Lifespan
 __utma  This Cookie is used to identify unique visitors to our sites. The results are sent to client's Google Analytics account so that client may see how many unique visitors come to this site based over a period of time.  1st Party  2 years
 __unam  The "__unam" cookie is set as part of the ShareThis service and monitors "click-stream" activity e.g. web pages viewed and navigated, and time spent on pages, and counting number of unique users that share content and how many page views are generated from the resulting share. This service only personally identifies visitors if they have separately signed up with ShareThis for an account with them and given them their consent.  1st Party  15 months
 __utmb  This cookie is used by Google Analytics to determine the visitor session times on our sites. Each time you visit a new page on the site the cookie is set to expire within 30 minutes, if it does not find an existing cookie, a new one is created.  1st Party  30 minutes
 __utmc  This cookie, in conjunction with __utmb, is used by Google Analytics to determine visitor sessions. Unlike __utmb this cookie does not have an explicit pre-set expiry date. it determines whether a new session should be created based on whether you have previously closed your browser, re-opened it and come back to the site.  1st Party  When browser closes
 __utmz  This cookie is used by Google Analytics to determine the type of referral used by each visitor to arrive at our site. The cookie determines if the user has come directly to the site or via a search engine, email or email campaign. This data is used to understand how users arrive at the website.  1st Party  6 months
 evapXXX, evap372  Cookie stores a unique ID for the visitor, this cookie is used to identify visitors when they return to the site. Persistent cookie used to track repeat visitors. These eva*** cookies are used to analyse information about how visitors use the site. Data collected is used to compile reports that can help ICON improve its site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.  1st Party  1 year
 evasXXX, evas372  Session cookie used to track a single visit. Cookie stores a unique ID for the current session/visit. This expires 30 minutes after the last page view in the visit. These eva*** cookies are used to analyse information about how visitors use the site. Data collected is used to compile reports that can help ICON improve its site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.  1st Party  30 minutes
 evavXXX, evav372  'Records the number of visits by a user, to the site. Cookie (evav***) is used to store the visit number; on the first visit it is set to 1, on the second to 2, etc. This cookie expires after 12 months. These eva*** cookies are used to analyse information about how visitors use the site. Data collected is used to compile reports that can help ICON improve its site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.  1st Party  1 year
 .DV3  This cookie is used to keep track of whether a user is authenticated and logged in the site or not.  If a "remember me" option was chosen when registering or logging in, then this may be a persistent cookie, otherwise it will be removed when the browser is closed.  1st Party  When browser closes / 6 months
 ASP.NET_SessionId  This is a cookie that is required by .Net applications like the ICON website and is only used for the duration of a user's visit to the site. It is not persisted to their hard drive. This cookie is used to identify the user between page loads as you navigate around the site. It allows the website to remember certain settings such as what workflow you are in the middle of, and whether you have saved anything to your job basket. This cookie is removed each time that you close your browser.  1st Party  When browser is closed
 isParamsPinned  Cookie set to store and remember page controls or fields preferences set by users. It's precisely used on parts of the website to remember whether a section of the page e.g. a panel of menu options has been "pinned", by the user, to remain open or not.  1st Party  When browser is closed
 UID  Additional cookies created and used by ShareThis to identify their users and analyse how large their audience is. It is possible to unsubscribe from these cookies at http://sharethis.com/privacy. Initial categorization of this cookie would appear to be functionality, but data stored in this cookie, ultimately, might possibly be for targeting/advertising. ScorecardResearch describe themselves as a 'leading market research effort'  3rd Party  103 weeks
 UIDR  Additional cookies created and used by ShareThis to identify their users and analyse how large their audience is. It is possible to unsubscribe from these cookies at http://sharethis.com/privacy. Initial categorization of this cookie would appear to be functionality, but data stored in this cookie, ultimately, might possibly be for targeting/advertising. ScorecardResearch describe themselves as a 'leading market research effort'  3rd Party  103 weeks
 __stid  The main purpose of this cookie is to ensure that the website's content sharing functionality works smoothly when users consume and share content via email, facebook, twitter, etc. stid is a random unique identifier and is used to associate users with topics of interest, based upon the content they consume and share, on the ICON website. Cookie is set because of the presence of social media sharing buttons on some of the pages of the site. Generally involved in user ID tracking and analytics about how website content is shared and might also monitor/track user-browsing behaviour.  3rd Party  12 months
 __uset  This cookie is used to indicate when a user has been cookied so that the task is not repeated in the next 8 hours. Cookie is set because of the presence of social media sharing buttons on the pages of the site. Generally involved in user ID tracking and analytics about how website content is shared  3rd Party  8 hours
 visit  One of the LinkedIn cookies that are introduced by the LinkedIn social share button which are used to track which pages the user visits to collect them (cookies)  3rd Party  2 years
 lidc  One of the LinkedIn cookies that are introduced by the LinkedIn social share button which are used to track which pages the user visits to collect them (cookies)  3rd Party  End of Browser session
 lang  One of the LinkedIn cookies that are introduced by the LinkedIn social share button which are used to track which pages the user visits to collect them (cookies)  3rd Party  End of Browser session
 bcookie  One of the LinkedIn cookies that are introduced by the LinkedIn social share button which are used to track which pages the user visits to collect them (cookies)  3rd Party  2 years
 X-LI-IDC  Used by LinkedIn for social integration and analytics including Share buttons where this cookie is set by LinkedIn to allow a visitor to share content from the website on LinkedIn  3rd Party  End of Browser session
 leo_auth_token  One of the LinkedIn cookies that are introduced by the LinkedIn social share button which are used to track which pages the user visits to collect them (cookies)  3rd Party  < 1 day
 L1e  One of the LinkedIn cookies that are introduced by the LinkedIn social share button which are used to track which pages the user visits to collect them (cookies)  3rd Party  End of Browser session
 JSESSIONID  One of the LinkedIn cookies that are introduced by the LinkedIn social share button which are used to track which pages the user visits to collect them (cookies)  3rd Party  End of Browser session
 IN_HASH  This cookie records some of the site user’s recent web journey and so may be personal.  3rd Party  End of Browser session
 ASP.NET_SessionId  Stores a unique ID for the user's current browsing session. This cookie stores non-personally identifiable information  1st Party  End of Browser session
 BC_BANDWIDTH  Detects initial bandwidth capability for progressive download deliveries where the video quality is adjusted for the most appropriate viewing experience - this cookie is enabled by default and stores non-personally identifiable information  1st Party  End of Browser session
 FourmatDeviceCookie  Stored information on what device the user is visiting the site on - e.g. mobile, desktop PC, tablet, etc. If you have chosen the mobile or desktop links, to use that version of the website, this stores your preference. If you disallow or delete the cookie, you will see the view of the site chosen by ICON's device detection system and not your own choice This cookie stores non-personally identifiable information  1st Party  End of Browser session
 _pk_id..3e75  Cookie is used to recognise a returning visitor - It is a core requirement for javascript tracking  1st Party  2 years
 _pk_ses..3e75  Cookie is used to group page views within visits - It is a core requirement for javascript tracking. This cookie stores non-personally identifiable information  1st Party  30 minutes
 isParamsPinned  Cookie set to store and remember page control/fields preferences set by users  1st Party  End of Browser session
 PREF  This cookie will track user preferences and serve up related content or adverts within an embedded YouTube video  3rd Party  2 years
 VISITOR_INFO1_LIVE  Unique identifiers given to each computer/mobile device to allow tracking of views of YouTube video embedded in a page. Data is only used in aggregate. Cookie also seems to determine which version of the Youtube homepage you get if you visit it;  3rd Party  8 months
 YSC  This cookie is set by the YouTube video service on pages with embedded YouTube video, when the user clicks 'Play' on the video player  3rd Party  End of Browser session


Usage of a cookie is not linked to any personal information while on www.iconplc.com .

We receive IP addresses in the normal course of the operation ofwww.iconplc.com. An IP address is a number assigned to you by your Internet service provider so you may access the Internet. Although we do receive IP addresses, we do not use them to identify you personally or disclose them to others.

Follow the link below for Google’s Privacy Policy
http://www.google.co.uk/intl/en/analytics/privacyoverview.html

To Block Cookies

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, http://www.aboutcookies.org/

To opt out of being tracked by Google Analytics across all websites visithttp://tools.google.com/dlpage/gaoptout.

Your Access To Personal information Data

You have the right to see personal information that ICON holds about you (subject to certain legal limitations).

To do this you should refer to "Contact Information" below.

ICON will confirm your rights of access to such personal information data. This may include the origin of such data, the purposes for which it has been collected, processed and transferred and the recipients of such data.

ICON will allow you to view your personal information data within a reasonable period, within relevant legal time limits and subject to local legal requirements.

You are encouraged to ensure that personal information data is kept up to date and amend any such data, which is inaccurate or out of date (e.g. name and address).

If you disagree with the accuracy or completeness of any personal information data, please notify ICON in accordance with "Contact Information"; below ICON will endeavour to resolve any issues concerning your personal information data in accordance with relevant procedures.

Protection of Children's Personal Information

iconclinical.com is a general audience site and no part of the site is structured to attract children. It is ICON's view that the nature of the subject matter is unlikely to be of general interest to children but notwithstanding this, ICON does not knowingly collect any personal information from children.

US/EU and US/Swiss Safe Harbor Compliance

ICON’s Safe Harbor Certification can be found here

ICON adheres to the US/EU and the US/Swiss Safe Harbor Privacy Principles in connection with the transfer of personal data from the European Economic Area and Switzerland to the US. If you feel that ICON has not abided by the US/EU and the US/Swiss Safe Harbor Privacy Principles, you may contact ICON or the US Federal Trade Commission.
For more information, including ICON’s Safe Harbor policy, please click here to view this information.

Notification of Changes

As www.iconplc.com and ICON evolve and as privacy laws and regulations change, it may be necessary to revise or update our Privacy Policy. When we do we will also revise the "last updated" date at the top of the Privacy Policy .

Contact Information

Questions or comments related to this policy should be submitted to the ICON Global Data Protection Officer as follows:
Global Data Protection Officer, ICON plc, South County Business Park, Leopardstown, Dublin 18, Ireland 
 

 

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