Facilities & Admin Coordinator
TA Business Partner
- Full Service Division
About the role
This vacancy has now expired. Please see similar roles below...
We are looking for a person who is looking for a
hands-on role as a Facilities & Admin Coordinator who can exercise sound
judgment as it relates to our state-of-the-art office by keeping the physical
building and all of its operations running smoothly. In this role,
you would coordinate daily tasks around maintaining an office that houses a
large staff along with executives and client visits.
Responsibilities:
- Uses discretion with support from Manager to identify and resolve day-to-day issues to maintain and/or improve service
- Support essential central services such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational
- In the absence of a dedicated Receptionist, carry out the Reception function. When a dedicated Receptionist is in place; provide cover during breaks, annual leave and sickness including coordination of couriers and internal post processes (where applicable)
- Assist with management of local Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking
- Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics
- Coordination and Delivery of Facilities and Administration Induction for new employees
Requirements:
- Minimum of HS Diploma or local equivalent
- 2-3 years of experience in a large organization
- Proficient in MS Office
- Strong organizational skills and ability to multi-task
If you are adaptable, people-oriented, and organized
and would like a role with a global leader coordinating facilities duties, then
this may be right position for you.
ICON
is an equal opportunity employer - Minorities/Females/Disabled/Veterans and
committed to providing a workplace free of any discrimination or harassment.
Application process
Once you find a job opening that fits your skills and interests, you can create an account, apply and check back on the progress of your application or apply for other roles. Once your application has been received, a confirmation email will be sent to your email.
Remember: this is our first time meeting you. Read the job description and highlight on your CV those experiences that we should learn about.
One of our experienced recruiters will read your profile and determine if you're fit for the role and the company. We are aware of instances where fake recruitment text messages and emails that can appear to come from ICON have been received by individuals. Always delete suspicious text messages or emails. Never give out personal financial information.
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