Sr Proposals Development Assoc
About the role
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- Manage a team of Proposal Development Associates
- Deliver high quality customer-focused proposals and budgets for the conduct of clinical trials in response to Requests for Proposals (RFPs)
- Recognize, exemplify, and adhere to ICON’s values which center around our commitment to People, Clients, and Performance
- Deliver high quality client-focused proposals, budgets and client grids for new business opportunities within given timeframe*
- Adhere to the proposal process*
- Evaluate and understand client requirements for incoming Request for Proposals (RFPs) and assign RFPs to appropriate Proposal Development Associates within specified timeframes*
- Manage and oversee the preparation, review and submission of proposals and budgets for new business opportunities within given timeframe*
- Manage and lead Proposal Development Associates throughout the proposal generation process including attending the proposal kick off, budget, strategy and other opportunity specific meetings as required*
- Ensure that the appropriate personnel including Senior Management, Operations and Sales are involved as required throughout the proposal generation process*
- Oversee accurate preparation of budgets and specifications for contracts for new business awards within agreed timelines (where applicable)*
- Ensure that the appropriate personnel including Senior Management, Operations and Sales are involved as required in the preparation of budgets and specifications for new contracts (where applicable)*
- Consistently meet proposal submission timelines and adhere to Business Development SOPs and Working Procedures*
- Attend bid defense and other client meetings as a support role as required
- Ensure Senior Management are apprised of the status of proposal preparation and elevate any issues or concerns*
- Recruit, train and mentor Proposal Development Associates as appropriate and as designated by the Global Director, Proposals. Develop a training plan for each Proposal Development Associate as required*
- Evaluate Proposal Development Associates for ongoing performance reviews (PRP)*
- Assist the Global Director, Proposals develop and improve training and educational materials for Proposal Development Associates
- Contribute to the development of Standard Operating Procedures (SOPs), Working Procedures and job descriptions for Business Development
- Contribute to the development of processes and tools to improve the accuracy and quality of proposals and contracts*
- Comply with ICON administrative, training and human resources policies*
- Assist with continuous departmental process improvements and participate in special projects periodically assigned, in addition to day-to-day duties
- Ability and willingness to travel at least 10% of the time (international and domestic: fly and drive)*
- Essential Functions (US)
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (US)
- Prior experience in pharmaceutical / CRO industry or equivalent (For US Jobs Only: 5+ years’ experience)
- Prior experience in proposal development or outsourcing and/or relevant related experience/qualifications
- Prior staff management experience
- Good understanding of industry cost drivers
- Excellent communication and organizational skills
- Must be a self-starter, pro-active and professional with an ability to function in a high-paced, dynamic environment.
- Must be able to work independently, be highly motivated and a strong team player
- The ability to work under pressure to tight deadlines whilst maintaining accuracy and attention to detail.
- Fluency in English and excellent written English skills are essential
- Excellent working knowledge of Microsoft excel and Microsoft word
- Due to the nature of this position it may be required for the employee to travel. Therefore, dependent on the employees location, the employee may be required to possess a valid Driver’s license
- Bachelor’s degree or equivalent
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