Editorial Assistant
About the role
This vacancy has now expired. Please see similar roles below...
Editorial Assistant - Medical Communications/Publications
Home-Based or Office-Based Role, Flexible Location
At ICON, it's our people that set us apart.
As a global provider of drug development solutions, our work is serious business. But that doesn't mean you can't have fun while you do it. With our vision to be the partner of choice in drug development, we hire only the best and brightest in the industry. Are you one of them?
We are looking for conscientious, resilient, and inspiring individuals to join our team. As an Editorial Assistant, your primary responsibility will be to provide support for all aspects of medical communications across ICON Global Medical Communications (GMC), including assisting with editorial services, library services, and project management. This is an entry-level position. The Editorial Assistant will work closely with the Senior Executive Editor and support the Medical Editors and Senor Medical Editors as assigned.
The Role
Being able to multitask throughout the day and stay focused and organized are key factors to success in this role as well as being able to switch gears as needed to address urgent requests.
Although prior experience is helpful, it is not necessary; ample onboarding, training, and interactive review of assigned work/progress will be provided. Based on this and the overall description, the Editorial Assistant role will fall broadly across the following allocations (as needs may vary, these allocations may be altered as necessary/required). To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
30% of the role is Editorial Services
- Update ICON GMC house editorial style guide as needed
- Assist medical editors with literature searches
- Use iThenticate software to detect potential plagiarism in manuscripts
- Assist with proofreading journal galley pages
- Maintain bibliographic (eg, EndNote) libraries by updating references and deleting duplicates
30% of the role is Project Management
- Manage work coming into the Editorial Services department from internal GMC client account teams as needed
- Monitor and update Editorial Services job site throughout the day
- Communicate with client teams as needed when tasks need to be clarified or deadlines adjusted
- Attend company, team, and department meetings, coming prepared to provide updates on the status of projects
- Record all project time in time tracking system
30% of the role is Library Services
- Create PDF documents (mock submissions) in preparation for manuscripts and abstracts to be submitted to scientific journals and medical congresses
- Download author guidelines from journal/congress sites to internal (SharePoint) submission folders
- Format manuscripts and abstracts for submission to journals/congresses
- Order scientific articles for GMC writers
- Update publication planning slides with the most recent congress dates, locations, and submission deadlines
- Assist with library finances (tracking invoices and credit card payments)
10% of the role is Administration
- Maintain goals in Performance section of Workday, ICONs self-management tool
- Complete all mandatory training (iLearn) courses and compliance training as required for select clients
- Learn required software (MS Office suite, SharePoint, EndNote, Acrobat Pro, iThenticate)
- Perform responsibilities in a professional manner, meeting company mission/goals
- Perform any other duties as required or assigned
What you need
- Baccalaureate degree or higher in English or Communications required
- Candidate with Publishing degree a plus
- Applicants who have recently obtained their degree are encouraged to apply
- Applicants with prior relevant experience in a medical publications/medical communications agency preferred
- Excellent time management skills
- Demonstrable command of the English language (read, write, and speak)
- Excellent verbal/written communication skills
- Being able to problem-solve is essential
- Ability to learn to work with network directories/databases
- Ability to learn and gain proficiency with commonly used software, including but not limited to MS Office suite, SharePoint, EndNote, Acrobat Pro, iThenticate
- The following qualifications are helpful but not required
- Ability to read, analyze, and interpret scientific and technical journal content
- Familiarity with AMA, ICMJE, and GPP guidelines
- An interest in the drug development process and medical communications
- A love of the written word and a desire to see projects through to completion
- A strong desire to be a key part of a global network of services that lead to better outcomes for its clients, its people, and for patients…apply now and Own IT@ICON!
Why join us?
Ongoing development is vital to us, and as an Editorial Assistant, you will have the opportunity to progress your career, with the potential to move into other related areas to enhance your skill set. Our benefits package is competitive, our scope is international, and we genuinely care about our people and their success.
ICON is an equal opportunity employer and committed to providing a workplace free of any discrimination or harassment.
EOE race/color/religion/sex/sexual orientation/gender identity/disability/vet/national origin
Application process
Once you find a job opening that fits your skills and interests, you can create an account, apply and check back on the progress of your application or apply for other roles. Once your application has been received, a confirmation email will be sent to your email.
Remember: this is our first time meeting you. Read the job description and highlight on your CV those experiences that we should learn about.
One of our experienced recruiters will read your profile and determine if you're fit for the role and the company. We are aware of instances where fake recruitment text messages and emails that can appear to come from ICON have been received by individuals. Always delete suspicious text messages or emails. Never give out personal financial information.
Reasonable AccomodationsDay in the life
Teaser label
Our PeopleContent type
BlogsPublish date
03/27/2024
Summary
Exploring Lucy's Path: From Science to Communications Lucy's career journey is a testament to the power of adaptability and seizing opportunities as they arise. "I've been in Clinical Research si
Teaser label
Career ProgressionContent type
BlogsPublish date
03/27/2024
Summary
Interviews can be nerve-wracking experiences, but with the right preparation, you can enter the room with confidence and increase your chances of success. Preparing for an interview is crucial a
Teaser label
Career ProgressionContent type
BlogsPublish date
03/27/2024
Summary
Clinical research plays a crucial role in advancing medical knowledge and improving patient care. At the heart of every successful clinical research study is a Clinical Research Coordinator (CRC
Who we are
Similar jobs
Salary
Location
India, Chennai
Department
Full Service - Corporate Support
Location
Chennai
Trivandrum
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Accounting & Finance
Job Type
Permanent
Description
ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotech
Reference
JR113474
Expiry date
01/01/0001
Author
Shrayashi GhoshAuthor
Shrayashi GhoshSalary
Location
Turkey
Department
Clinical Monitoring
Location
Turkey
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Clinical Monitoring
Job Type
Permanent
Description
As a Clinical Research Associate you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.
Reference
2023-106051
Expiry date
01/01/0001
Author
Tuba SuAuthor
Tuba SuSalary
Location
Boston
Department
Regulatory, Drug Safety/ Quality Assurance & Other roles
Location
Boston
Remote Working
Office Based
Business Area
ICON Strategic Solutions
Job Categories
Quality Assurance
Job Type
Permanent
Description
ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us
Reference
2023-107609
Expiry date
01/01/0001
Author
Melissa BennerAuthor
Melissa BennerSalary
Location
Turkey
Department
Clinical Monitoring
Location
Turkey
Business Area
ICON Strategic Solutions
Job Categories
Clinical Monitoring
Job Type
Permanent
Description
ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotech
Reference
2023-104179
Expiry date
01/01/0001
Salary
Location
Singapore
Department
Clinical Monitoring
Location
Singapore
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Clinical Monitoring
Job Type
Permanent
Description
As a Senior Clinical Research Associate you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence. You will be partnering with one
Reference
2023-103968
Expiry date
01/01/0001
Author
Sitti LimAuthor
Sitti LimSalary
Location
Belgium, United Kingdom, Denmark, France, Spain, Germany, Netherlands, Switzerland
Department
Medical Affiars & Medical Writing Roles
Location
Belgium
Denmark
France
Germany
Netherlands
Spain
Switzerland
UK
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Medical Writing
Job Type
Permanent
Description
As a Principal Medical Writer you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence. As principal medical writer, you will be
Reference
2023-103952
Expiry date
01/01/0001
Author
Natalia RothAuthor
Natalia Roth