Facilities & Admin Coordinator

We are looking for a person who is looking for a hands-on role as a Facilities & Admin Coordinator who can exercise sound judgment as it relates to our state-of-the-art office by keeping the physical building and all of its operations running smoothly. In this role, you would coordinate daily tasks around maintaining an office that houses a large staff along with executives and client visits. 

Responsibilities:

• Uses discretion with support from Manager to identify and resolve day-to-day issues to maintain and/or improve service 
• Support essential central services such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational
• In the absence of a dedicated Receptionist, carry out the Reception function. When a dedicated Receptionist is in place; provide cover during breaks, annual leave and sickness including coordination of couriers and internal post processes (where applicable)
• Assist with management of local Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking
• Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics
• Coordination and Delivery of Facilities and Administration Induction for new employees

Requirements:

• Minimum of HS Diploma or local equivalent 
• 2-3 years of experience in a large organization 
• Proficient in MS Office 
• Strong organizational skills and ability to multi-task 

If you are adaptable, people-oriented, and organized and would like a role with a global leader coordinating facilities duties, then this may be right position for you.

ICON is an equal opportunity employer - Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment.

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