Facilities & Admin Coordinator job in

This vacancy has now expired. Please see similar roles below...

Facilities Co-ordinator

Location: South Dublin

Duration: 6 Month Maternity Cover Contract

Position Summary

Support the day-to-day operations of site facilities, ensuring processes and procedures are streamlined to achieve maximum efficiency in terms of cost and productivity.

JOB FUNCTIONS/RESPONSIBILITIES

Recognize, exemplify and adhere to ICON's values which center around our commitment to People, Clients and Performance.

•As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.

•Travel (up to 5%) domestic and/or international.

•*Uses discretion with support from Manager to identify and resolve day-to-day issues to maintain and/or improve service

• *Support essential central services such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational.

•*In the absence of a dedicated Receptionist, carry out the Reception function. When a dedicated Receptionist is in place, provide cover during breaks, annual leave and sickness including coordination of couriers and internal post processes (where applicable).

•*Assist with management of local Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking.

•*Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics.

•Source and monitor suppliers, including ordering, stock control and distribution in compliance with procurement and purchasing policies.

•Support and compliance with Global Business Continuity program

•Health & Safety (H&S) Management – Act as local H&S Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation. Responsible for a call-out system for emergencies or alarm-related calls. Implementation and compliance with fire safety procedures.

•Support other GBS functions at a local level, such as invoice scanning and log completion for Finance where required.

•Keep management informed of any issues within the organization that require attention.

•Assist with additional facilities-related projects for the department as assigned.

EXPERIENCE, SKILLS, KNOWLEDGE REQUIREMENTS

•To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•EU/APAC: Prior relevant experience in a Facilities and Administration related role.

•Minimum of 2 years’ experience working with AutoCAD & space planning

·Experience in specifying, costing and carrying our small to medium Facilities

projects

• Experience in larger facilities projects a distinct advantage

•Proficient with Microsoft Office Suite

•Ability to be resourceful and proactive in dealing with issues that may arise

•Strong oral and written communication skills, with fluency in English.

•Strong interpersonal skills and ability to interact at all levels and across cultures.

•Awareness of workplace Health & Safety regulations.

EDUCATION REQUIREMENTS

• Degree qualified ideally in relevant facilities & administration discipline

Benefits of Working in ICON

ICON enjoys a strong reputation for quality and is focused on staff development. We make it our mission to attract the most diverse and creative minds into the business and we continually strive to provide opportunities for our people to excel, grow and build a great career. We understand that our greatest asset is the skills and talents of our people and they are truly what set us apart. Other than working with a great team of smart and energetic people, we also offer a very competitive benefits package. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage. We care about our people as they are the key to our success

What’s Next?

Following your application you will be contacted by one of our dedicated recruiters and if successful we will be able to provide you with more details about this opportunity. ICON is an equal opportunity employer - M/F/D/V and committed to providing a workplace free of any discrimination or harassment

Application process

Once you find a job opening that fits your skills and interests, you can create an account, apply and check back on the progress of your application or apply for other roles. Once your application has been received, a confirmation email will be sent to your email.

Remember: this is our first time meeting you. Read the job description and highlight on your CV those experiences that we should learn about.

One of our experienced recruiters will read your profile and determine if you're fit for the role and the company. We are aware of instances where fake recruitment text messages and emails that can appear to come from ICON have been received by individuals. Always delete suspicious text messages or emails. Never give out personal financial information.

Reasonable Accomodations

List #1

Day in the life

Shining a Light on Endometriosis Awareness Month

Teaser label

Inside ICON

Content type

Blogs

Publish date

04/18/2024

Summary

Endometriosis Awareness: A Vital Cause In March, ICON, through its Networking Organization for Women (NOW) employee resource group, joined the global effort to raise awareness about endometriosis

Teaser label

Endometriosis Awareness Month sheds light on this often-misunderstood condition affecting millions worldwide.

The Role of Data Management in Clinical Trials

Teaser label

Industry

Content type

Blogs

Publish date

04/18/2024

Summary

Introduction to Data Management in Clinical Trials In the field of clinical research, data management plays a crucial role in ensuring the success and accuracy of clinical trials. Clinical trials

Teaser label

This blog examines the critical role of data management in clinical trials.

Navigating the Clinical Research Supply Chain

Teaser label

Industry

Content type

Blogs

Publish date

04/12/2024

Summary

Introduction to the Clinical Research Supply Chain The clinical research supply chain plays a crucial role in the successful execution of clinical trials. It encompasses a complex network of activ

Teaser label

Discover the intricate workings of the clinical research supply chain in this comprehensive guide.

View all

Similar jobs at ICON

Clinical Research Coordinator I

Salary

Location

US, Salisbury, NC

Location

Salisbury

Remote Working

Office Based

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Research Site Services

Job Type

Permanent

Description

At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives. Our ‘Own I

Reference

JR117424

Expiry date

01/01/0001

Author

Mitzi Overton

Author

Mitzi Overton

Read more Shortlist Save this role

CRA II or Senior CRA

Salary

Location

Canada, Burlington

Department

Clinical Monitoring

Location

Burlington

Remote Working

Hybrid: Office/Remote

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

Requirements: 12+ months of monitoring experience as a CRA for a sponsor or CROOncology experience as a CRA Located in Ontario, Canada At ICON, it’s our people that set us apart. Our diverse teams ena

Reference

JR117798

Expiry date

01/01/0001

Author

Sarah Wood

Author

Sarah Wood

Read more Shortlist Save this role

Study Start-Up Associate II

Salary

Location

Argentina

Department

Clinical Monitoring

Location

Argentina

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

The Study Start-Up Associate (SSUA) performs investigative site recruitment/feasibility, essential document collection and review, clinical status tracking, and in-house site management activities in

Reference

2024-108919

Expiry date

01/01/0001

Author

Tulio Sanquiz

Author

Tulio Sanquiz

Read more Shortlist Save this role

Laboratory Technician I

Salary

Location

US, San Antonio, TX, IDS

Department

Full Service - Early Clinical and Bioanalytical Solutions

Location

San Antonio

Remote Working

Office Based

Business Area

ICON Full Service & Corporate Support

Job Categories

Laboratory

Job Type

Temporary Employee

Description

Reference

JR113018

Expiry date

01/01/0001

Author

Alexis Henry

Author

Alexis Henry

Read more Shortlist Save this role

Clinical Trial Coordinator

Salary

Location

Netherlands

Department

Clinical Monitoring

Location

Netherlands

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us

Reference

2024-109724

Expiry date

01/01/0001

Author

Vanessa Verdickt

Author

Vanessa Verdickt

Read more Shortlist Save this role

Clinical Sample Processor

Salary

Location

US, Portland, OR

Department

Full Service - Development & Commercialisation Solutions

Location

Portland

Remote Working

Office Based

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Supplies

Job Type

Permanent

Description

Reference

JR118999

Expiry date

01/01/0001

Author

Frank Lampart

Author

Frank Lampart

Read more Shortlist Save this role

Full Service

ICON Strategic Solutions

Government and public health services

Global Business Services

Overview of Service Lines

Why icon? full service mean for you?

graduate What does full service mean for you?

Facilities & Admin Coordinator

About the role

This vacancy has now expired. Please see similar roles below...

ICON and you

ICON history

Career Pathways

Benefits & Rewards

DE&I

Environmental, Social & Governance

Women in IT

Application process

Who we are

Government and public health services

Why icon? full service mean for you?

Facilities & Admin Coordinator

Send me a message

About the role

This vacancy has now expired. Please see similar roles below...

ICON and you

ICON history

Career Pathways

Benefits & Rewards

DE&I

Environmental, Social & Governance

Women in IT

Application process

Who we are