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Medical Admin Assistant I

Mexico-Mexico City
Reference: 053668
This vacancy has now expired.

Medical Administrator


As a Medical Administrator, you will provide administrative support to all staff globally within Medical & Safety Services department as part of the Global Medical Administration team.


This is an exciting opportunity to work within the Medical & Safety Services department at ICON, a leading global provider of outsourced development services to the pharmaceutical, biotechnology and medical device industries.  



Overview of the Role

  • Ensuring confidentiality, you will maintain efficient and accurate daily flow of documents in accordance with ICON and Sponsor instructions and operating procedures, within stipulated timelines.
  • You will enter information into databases and assist in tracking department activities (eg. Serious Adverse Event tracking, Lab Tracking and other documentation) as appropriate.
  • Provide full project admin support as required by the project team – maintenance of project mailboxes, checking in-boxes and forwarding relevant documentation to study teams and other tasks as required by project teams.
  • You will assist and support the medical team in the preparation of routine correspondence, organisation of meetings and preparation of presentations/flow charts when required.
  • You will take/prepare/distribute minutes of meetings
  • Responsibility for scanning and filing of important study information and documentation paper and electronic methods.

Role Requirements

  • Appropriate academic qualifications (eg. secondary school/high school diploma or equivalent) and a previous administration experience, preferably in a medical/pharmaceutical/healthcare environment.
  • Computer experience, to include Outlook Word, Excel, Powerpoint and Databases.
  • Excellent verbal and written communication skills, with meticulous attention to detail and strong organizational skills.  Fluent in English, with a second language desirable.
  • Team player with the ability to work independently.
  • Ability to manage a high workload within a fast paced working environment
  • Excellent prioritisation and time management skills
  • Ability to be proactive, suggest process improvements and use initiative.

Benefits of Working in ICON


Other than working with a great team of smart and energetic people, we also offer a very competitive benefits package.  This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.


We care about our people as they are the key to our success.  We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.


What’s Next?


Following your application you will be contacted by one of our dedicated recruiters and if successful we will be able to provide you with more details about this opportunity.


ICON is an equal opportunity employer – M/F/D/V and committed to providing a workplace free of any discrimination or harassment



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