Medical Admin Assistant II

Provide administrative support for Medical Affairs and Drug Safety
Distribute Serious Adverse Event Reports to Sponsors, sites, and applicable ICON personnel following Standard Operating Procedures
Distribute Exception Approvals, hospital record, and miscellaneous documentation to appropriate Sponsor contacts following Standard Operating Procedures
File all Medical Affairs and drug safety documents within allotted timeframes
Maintain data entry for Serious Adverse Event and miscellaneous tracking logs for ongoing studies
Assist with organization and planning of meetings, including preparation and distribution of presentations, agendas, and meeting minutes, as requested
Distribute all subject specific material to the appropriate ICON staff
Daily entry into, and maintenance of, appropriate tracking systems (e.g. SAE tracking systems)
Handle mailing activities for Medical Affairs and Drug Safety (iShip, FedEx, Mail room, etc)
Answer SAE Hot Line, and other departmental phone lines as necessary
document contacts and submit to appropriate personnel
Maintain office supplies and equipment as needed by the department
Create, maintain and audit work tracking systems
Train and mentor new MAA staff; serve as back-up to other administrative staff as needed
Ensure accuracy and audit readiness of Medical Affairs and Drug Safety files, and file room as assigned
Perform regular checks of the after hours pager/cell phone and the SAE and PEP hotlines, as assigned
Other administrative tasks as identified and requested by management