Medical Admin Assistant I
- Mexico City
- Pharmacovigilance & Patient Safety
- ICON Full Service & Corporate Support
- Office Based
Talent Acquisition Business Partner
- Full Service Division
About the role
This vacancy has now expired. Please see similar roles below...
ICON plc is a world-leading healthcare intelligence and clinical research organization. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organizations.
With our patients at the center of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.
Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.
The Role:
- Complete all departmental project activities accurately in accordance with ICON SOPs, Project Specific Procedures, regulatory requirements, and Sponsors processes.
- Distribute safety reports to Sponsors, sites, and applicable ICON personnel in accordance with Standard Operating Procedures and Project Specific Procedures
- File all documents within allotted timeframes, including maintenance of project mailboxes and maintenance of TMF and E-TMF.
- Maintain data entry for safety event and miscellaneous tracking logs for all current projects
- Assist with organization and planning of meetings (room planning, set-up, and attendee logistics), including preparation and distribution of presentations, agendas, and meeting minutes, as requested.
- Distribute all subject specific material to appropriate ICON staff
- Daily entry into, and maintenance of, appropriate tracking systems (e.g. SAE/safety event tracking systems)
- Handle mailing activities (Couriers, Post Room etc.)
- Answer SAE Hot Line, and other departmental phone lines as necessary; document contacts and submit to appropriate personnel
- Maintain departmental and global calendars as required
- Perform archiving activities and as required
- Updating and maintenance of project information systems
- Perform regular testing of fax numbers and e-mail addresses
- Maintenance, coordination and updates of eRooms
- Coordination of translation of documents for projects
- Generation of monthly Planview/Timesheet reports for individuals and projects, including authorisations and data entry for new projects
- Tracking of RFP’s and New Awards and distribution of information to relevant teams
- Travel bookings
- Completion of expense reports for PV & Safety Services staff
- Completion of monthly metrics
- Handling requests for literature and articles
- Coding of invoices in invoicing system and submission for approval
- Maintain office supplies and equipment
- Assist with generation/distribution of project specific procedures
- Attend project team and Sponsor meetings and teleconferences as required
- Perform other activities as identified and requested by management
To be successful in the role, you will have:
- High school diploma or equivalent
- Excellent computer skills (Microsoft Word, Excel, Outlook, Access)
- Familiarity with standard office equipment
- Excellent communication skills
- Detail-oriented
- Fluent in written and verbal English
- Excellent organizational skills
- Knowledge of medical terminology (basic)
- Ability to work effectively independently and within a team environment
- No pharmacovigilance experience required
Benefits of Working in ICON:
Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.
At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.
ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.
#LI-DG1
#LI-Hibryd
A better career. A better world. A better you.
Our people are our greatest strength, are the core of our culture and the driving force behind our success. Throughout all levels of the company, our people have a drive to succeed and a passion that ensures what we do, we do well. We help you build exciting and rewarding careers, deliver results to help bring life-changing medicine and devices to market and maintain ICON’s success as an industry leader. See all locations Read more
Day in the life
Teaser label
Inside ICONContent type
BlogsPublish date
02/17/2023
Summary
Clinical research is the backbone of the medical industry. Without it, it would be impossible for drugs and medical treatments to prove compliance and become approved for market sale. Drug safety
Teaser label
Inside ICONContent type
BlogsPublish date
09/29/2022
Summary
A Drug Safety Associate is responsible for assessing the safety of pharmaceuticals drugs once they’re on the market. Using standardised guidelines, they determine whether the medication causes any adv
Teaser label
Career ProgressionContent type
BlogsPublish date
02/28/2022
Summary
Around 268,000 people are employed by the UK life sciences industry and as one of the fastest-growing sectors, this number is expected to continue rising. Life sciences is a flourishing job market,
Who we are
Similar jobs at ICON
Salary
Location
Mexico, Mexico City
Location
Mexico City
Remote Working
Hybrid: Office/Remote
Business Area
ICON Full Service & Corporate Support
Job Categories
Drug Safety
Job Type
Permanent
Description
ICON plc is a world-leading healthcare intelligence and clinical research organization. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotech
Reference
JR116196
Expiry date
01/01/0001
Author
Florencia PistolesiAuthor
Florencia PistolesiSalary
Location
China, Shanghai
Location
Shanghai
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Drug Safety
Job Type
Permanent
Description
Job Description• Submission of expedited Serious Adverse Event (SAE) reports, Periodic reports, line listings and applicable safety information to clients, Regulatory Authorities, Ethics Committees, i
Reference
JR119025
Expiry date
01/01/0001
Author
Jessica ZhongAuthor
Jessica ZhongSalary
Location
India, Chennai
Location
Chennai
Trivandrum
Remote Working
Hybrid: Office/Remote
Business Area
ICON Full Service & Corporate Support
Job Categories
Drug Safety
Job Type
Permanent
Description
At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives. Our ‘Own I
Reference
JR116170
Expiry date
01/01/0001
Author
Archana BakkiyarajanAuthor
Archana BakkiyarajanSalary
Location
Mexico City
Department
Regulatory, Drug Safety/ Quality Assurance & Other roles
Location
Mexico City
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Drug Safety
Job Type
Permanent
Description
ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us
Reference
2024-109711
Expiry date
01/01/0001
Author
Rita VillavicencioAuthor
Rita VillavicencioSalary
Location
Poland, Warsaw
Location
Sofia
Warsaw
Remote Working
Hybrid: Office/Remote
Business Area
ICON Full Service & Corporate Support
Job Categories
Drug Safety
Job Type
Permanent
Description
ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotech
Reference
JR116887
Expiry date
01/01/0001
Author
Hajni HowardAuthor
Hajni HowardSalary
Location
Australia, Sydney
Location
Sydney
Remote Working
Hybrid: Office/Remote
Business Area
ICON Full Service & Corporate Support
Job Categories
Safety Scientist
Job Type
Permanent
Description
1 of 2 x roles available for Safety ScientistsHome-based/Remote positionsOption for Hybrid if based in SydneyAt ICON, it’s our people that set us apart. Our diverse teams enable us to become a better
Reference
JR117213
Expiry date
01/01/0001
Author
Jennifer KimAuthor
Jennifer Kim