Proposals Manager job in

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Proposal Manager

This is an exciting opportunity to work within a fast paced, busy environment for a leading global provider of outsourced development services to the pharmaceutical, biotechnology and medical device industries. This person will support Business Development in the winning of new business for ICON.

Overview of the Role

Manage a team of Proposal Development Associates
Deliver high quality customer-focused proposals and budgets for the conduct of clinical trials in response to Requests for Proposals (RFPs)
Recognize, exemplify, and adhere to ICON’s values which center around our commitment to People, Clients, and Performance
Deliver high quality client-focused proposals, budgets and client grids for new business opportunities within given timeframe*
Adhere to the proposal process*
Evaluate and understand client requirements for incoming Request for Proposals (RFPs) and assign RFPs to appropriate Proposal Development Associates within specified timeframes*
Manage and oversee the preparation, review and submission of proposals and budgets for new business opportunities within given timeframe*
Manage and lead Proposal Development Associates throughout the proposal generation process including attending the proposal kick off, budget, strategy and other opportunity specific meetings as required*
Ensure that the appropriate personnel including Senior Management, Operations and Sales are involved as required throughout the proposal generation process*
Oversee accurate preparation of budgets and specifications for contracts for new business awards within agreed timelines (where applicable)*
Ensure that the appropriate personnel including Senior Management, Operations and Sales are involved as required in the preparation of budgets and specifications for new contracts (where applicable)*
Consistently meet proposal submission timelines and adhere to Business Development SOPs and Working Procedures*
Attend bid defense and other client meetings as a support role as required
Ensure Senior Management are apprised of the status of proposal preparation and elevate any issues or concerns*
Recruit, train and mentor Proposal Development Associates as appropriate and as designated by the Global Director, Proposals. Develop a training plan for each Proposal Development Associate as required*
Evaluate Proposal Development Associates for ongoing performance reviews (PRP)*
Assist the Global Director, Proposals develop and improve training and educational materials for Proposal Development Associates
Contribute to the development of Standard Operating Procedures (SOPs), Working Procedures and job descriptions for Business Development
Contribute to the development of processes and tools to improve the accuracy and quality of proposals and contracts*
Comply with ICON administrative, training and human resources policies*
Assist with continuous departmental process improvements and participate in special projects periodically assigned, in addition to day-to-day duties
Ability and willingness to travel at least 10% of the time (international and domestic: fly and drive)*
Essential Functions (US)

Role Requirements

Benefits of Working in ICON

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (US)
Prior experience in pharmaceutical / CRO industry or equivalent (For US Jobs Only: 5+ years’ experience)
Prior experience in proposal development or outsourcing and/or relevant related experience/qualifications
Prior staff management experience
Good understanding of industry cost drivers
Excellent communication and organizational skills
Must be a self-starter, pro-active and professional with an ability to function in a high-paced, dynamic environment.
Must be able to work independently, be highly motivated and a strong team player
The ability to work under pressure to tight deadlines whilst maintaining accuracy and attention to detail.
Fluency in English and excellent written English skills are essential
Excellent working knowledge of Microsoft excel and Microsoft word
Due to the nature of this position it may be required for the employee to travel. Therefore, dependent on the employees location, the employee may be required to possess a valid Driver’s license
Bachelor’s degree or equivalent

Other than working with a great team of smart and energetic people, we also offer a very competitive benefits package. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.

We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.

What’s Next?

Following your application you will be contacted by one of our dedicated recruiters and if successful we will be able to provide you with more details about this opportunity.

ICON is an equal opportunity employer - M/F/D/V and committed to providing a workplace free of any discrimination or harassment.

ICON is an equal opportunity employer - Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment.

Application process

Once you find a job opening that fits your skills and interests, you can create an account, apply and check back on the progress of your application or apply for other roles. Once your application has been received, a confirmation email will be sent to your email.

Remember: this is our first time meeting you. Read the job description and highlight on your CV those experiences that we should learn about.

One of our experienced recruiters will read your profile and determine if you're fit for the role and the company. We are aware of instances where fake recruitment text messages and emails that can appear to come from ICON have been received by individuals. Always delete suspicious text messages or emails. Never give out personal financial information.

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Proposals Manager

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