Administrative Assistant

Administrative Assistant - Warsaw, Poland or Sofia, Bulgaria - office based

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

Hybrid role – Warsaw, Poland or Sofia, Bulgaria | 3 days in office

About the Role

We’re hiring an Administrative Assistant who thrives in structured environments and takes pride in doing things right.

This is more than just an admin role—it’s an opportunity to become a trusted expert and play a key part in how our organisation runs smoothly every day.

At ICON, you’ll work in a professional, well-organised environment where your precision, consistency, and reliability are genuinely valued.

If you enjoy clear processes, meaningful responsibility, and the satisfaction of high-quality work, this role offers the space to build long-term expertise and stability.

What You Will Be Doing

• Own and coordinate the flow of documentation across internal systems

• Ensure records are accurate, structured, and always up to date

• Deliver high-volume data entry with exceptional attention to detail

• Prepare and submit reports aligned with internal standards

• Work closely with teams to keep processes running smoothly and on time

• Maintain audit-ready documentation and high-quality administrative standards

Your Profile

• Experience in an administrative or coordination role is an advantage, but not essential

• Good organisational skills and a structured, process-driven approach to work

• Excellent attention to detail and pride in delivering accurate, consistent results

• Comfortable working with systems, databases, and Excel (full training will be provided)

• Fluent in English with clear and professional communication skills

• A reliable and accountable approach to responsibilities

• Genuine interest in developing long-term expertise in administrative work and contributing to this area

#LI-MK1

What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply