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Full Service Recruitment Process

Our Talent Acquisition teams are based all over the world and we have team members working from offices and remotely across APAC, EMEA and The Americas . 

We are a diverse team – many of whom speak multiple languages and have worked in both the recruitment and CRO industry for a number of years. Although we are based in specific locations, our teams work across geographies and focus on supporting our global divisions and functions. This means that when you apply for a vacancy, you can be confident that you will be supported by someone who understands the requirements of the role and the business area you are interested in – hopefully making your application an enjoyable experience!

Our dedicated team of Talent Acquisition professionals are all experts in their own specialist business areas and have also have the local and regional knowledge to guide you successfully through the interview and hiring process here at ICON!

When you located an opportunity you are interested in and submit and application, one of our Talent Acquisition Business Partners will be in touch to evaluate your suitability for this position as well as for other openings within he business. ICON is continuously looking for ways to innovate and streamline the recruitment process. 

We have a dedicated candidate dashboard and digital interviewing software, we are making positive strides towards driving better, more consistent decision making, increasing transparency and reducing the time it takes for a candidate to progress to the hire stage.

Recruitment process

Click on each of the steps to find our more about what to expect at each step of the process.

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Application

Image to show review stage of process

Review

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Screen

Image to show assessment stage of process

Assessment

Image to show interview stage of process

Interview

Image to show offer stage of process

Offer

Image to show background check stage of process

Background check

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Onboarding

Application

If you want to know more about a specific business or function within our company, explore the Services pages on our website. If you feel that we're a good match for you both personally and professionally, we would love to have a conversation with you! Have a look at our careers search page and refine your search based on job function, location or keywords.

To ensure fairness and an efficient recruiting process to all applicants, we collect all applications via our Careers site only.

Once you find a job opening that fits your skills and interests, you can create an account, apply and check back on the progress of your application or apply for other roles. Once your application has been received, a confirmation email will be sent to your email.

Remember: this is our first time meeting you. Read the job description and highlight on your CV those experiences that we should learn about. Check the tips below on making the most of your CV.

One of our experienced recruiters will read your profile and determine if you're fit for the role and the company. To find out more, click the Review tile (to the left-hand side).

We are aware of instances where fake recruitment text messages and emails that can appear to come from ICON have been received by individuals. Always delete suspicious text messages or emails. Never give out personal financial information.Click here to read more.

Review

What’s involved

Your Application will be reviewed by our Talent Acquisition team to assess how you fit the role.

When assessing your application we’ll consider if your skills are suitable for other parts of our business, and where appropriate, discuss other opportunities.

Set yourself up for success

  • Familiarise yourself with the role requirements (link to ICON's blog posts below).
  • Highlight on your CV the most relevant experience for the role.
  • Make sure you list any educational details, including modules, projects, dissertations and qualifications of relevance.
  • Whether they are paid, voluntary or shadowing, all experiences count. Mention the scope of your work, what you achieved, what skills you developed.
  • Achievements and interests: If you have been involved in extra-curricular activities, co-curricular activities or involved in community service, it would be a good idea to include this information to showcase that you have a well-rounded profile, with a balanced approach to life. Focus on recent examples, describing your involvement, timelines, achievements, impact/ contributions and biggest learning.


What’s next?

A recruiter will review your application details. If your experience meets our requirements, they will reach out to discuss next step.

Click on the Screen tile to read more on the next step if successful.

If your application is unsuccessful, we will let you know as soon as possible.

Stay up to date with real-time progress through your candidate portal.

Screen

If your application is selected, a member of our team will be in touch with you to arrange a telephone or online interview.

  • How: Either Phone Interview or a Self-recorded Interview (using our digital software)
  • Duration: 20-30 minutes

The evaluation will look at your technical skills and your competencies – for example with delivering excellence, we might ask ‘give us an example when you’ve delivered excellence – what impact you had on your immediate team, the wider service line or group, your organisation overall.

Phone Interview


Making a good impression, especially when you can’t see the person you’re trying to impress, can be a real challenge.

Here are some top tips to help you handle your telephone interview with confidence.
  • Practice a dry run before the call
  • Smile as you dial (really, this works!)
  • Be in a quiet place
  • Make sure you have good signal and your phone is fully charged
  • Remember to breathe and try to keep your speaking pace steady
  • Give the interviewer a chance too!


Self-recorded video

This short, self-recorded video interview is an opportunity for you to tell us about yourself.

You will be asked several questions, and after each question, you will be given time to think and respond. In general, we recommend that you complete this within 2 days.

Here are some tips for the self-recorded interview:

  • Choose somewhere quiet and make sure you have a good internet connection
  • Test your webcam and microphone
  • Make sure the area is well-lit and you can clearly be seen
  • Preferred browsers are Chrome, Firefox or Safari (latest version).

Click on the Assessment tile to read more about the next steps if you are successful.

If you are unsuccessful, we will let you know as soon as possible.

Stay up to date with real-time progress through your candidate portal.

Assessment

What’s involved? For some roles, we conduct pre-interview assessments to identify job-specific qualities.

These will be a mix of psychometric tests to assess ability and/or personality. There are no right or wrong answers in personality tests.

Candidates who are selected for these assessments will be notified via e-mail and sent an online assessment link.

There is no specific preparation needed. Just allocate enough time according to the instructions received via email, so you don’t put unnecessary pressure on yourself.

Click on the Interview tile to read more about the next step of the recruitment process, if successful. If unsuccessful, we will let you know as soon as possible.

Stay up to date with real time progress through your candidate portal.

Interview

If you're selected for interview, you will meet with the hiring manager and members of his or her team – either face-to-face or virtually. Interview Self-Scheduling We value your time and we made sure scheduling your interview with us is not a hassle. We tried to minimise phone tag as well as scheduling mishaps by automating the process. You have on-the-go access to the real-time calendar availability of interviewers to allow you to plan ahead of time. With access from mobile and instant notifications you will be the first to know when the interview is confirmed. If you need to reschedule, please let us know as soon as possible.

How it works

  • You will receive an invite to Self-Schedule in your email inbox
  • Follow the link provided in your email to access HireVue site
  • This will give you access to a free/busy view of your Interviewer’s calendar – pick a day/time that works for you
  • Once you are happy with your choice, schedule the interview
  • This goes directly to an Interviewer's calendar and you will receive a confirmation message to your email

  • What’s expected of me?

    • Read the communication emails and take action
    • Open and read candidate instructions when receiving notifications
    • Show up prepared and on time

    FAQ

    Q: What if I need to reschedule?
    A: Access your HireVue profile and select the Reschedule option available to you from the calendar.
    Q: Is there an app I can use?
    A: Yes, a HireVue app is available for iOS (Apple) and android mobile devices


Face-to-face interview

The number of interviewers who you'll meet depends on the role, location and hiring manager.
Just be you The interview process is a time for us to get to know each other. It works both ways. The best way to tell if there is a strong match and fit is to be yourself. So speak honestly, sincerely, and show your personality.

Ask Away You’re making a decision about us too, potentially one that will significantly impact your and even your family’s life. Don’t be afraid to ask the questions that are important for your own evaluation. You might like to know about the ways we’ll develop and invest in you or what types of career experiences you can expect. Ask away.

Live interview

  • Face-to-Face via webcam or mobile device
  • Up to three interviewers at one time together with candidate
  • Scheduled, “real time” interviews
  • Interviews can be taken from anywhere
  • No need to travel (available on mobile)

Click on the Offer tile to read more on the next step if you're successful. If you're unsuccessful, we will let you know as soon as possible. Stay up to date with real-time progress through your candidate portal

Offer

Congratulations! You got the job!


Your recruiter will contact you to discuss the terms of your job offer and a potential start date.

After this verbal discussion, you will then receive your offer through your candidate portal that includes details of your job offer and instructions on how to confirm your acceptance.

Once you accept the offer, we will also ask for additional information from you, such as:

  • Confirmation of personal details
  • Passport and Visa information

Your recruiter will be available to answer any questions or further requests you may have to finalise the recruitment process and help you plan for your fresh start!

In the unfortunate event that you're not selected for the role: Your recruiter will share this information with you as a professional courtesy and in acknowledgement of your time and interest in ICON. We will keep your resume in our database in case it matches other opportunities in the future. You can always request that your personal information be removed from our database by sending an email request to Data_Privacy_Officer@iconplc.com.

Click on the Onboarding tile to read more about the next step involved in the recruitment process.

Stay up to date with real-time progress through your candidate portal.

Background check

ICON has partnered with an authorized party to conduct pre -employment checks.

Don’t worry, all this will be made clear in advance and you’ll have plenty of time to get the necessary information together.

You will receive an invitation to access a secure, online portal with exclusive mobile communication features to keep you in the loop and provide needed documentation to speed up verification.

Once you have passed our pre-employment screening the welcoming process begins and we’ll do all we can to help you prepare for your new role with us.

Click on the Onboarding tile to read more on the next step of the recruitment process, if you're successful. If you're unsuccessful, we will let you know as soon as possible.

Stay up to date with real-time progress through your candidate portal.

Onboarding

We ask that you complete the onboarding tasks allocated to you through your candidate portal. These tasks help you to get to know ICON better.

  • A welcome message from our CEO, Steve Cutler
  • Welcome message(s) from members of our Senior Management team;
  • Messages from your Hiring Managers
  • An introduction to ICON's Culture and Values
  • An introduction to ICON's Brand Guidelines
  • An introduction to ICON's Services
  • New starter toolkit and Roadmap
  • Other useful links


Stay up-to-date with real-time progress through your candidate portal.

First Day

Congratulations! You have arrived at your first day at ICON. We are delighted to welcome you.

On your first day you will meet your line manager and be introduced to your buddy. Your buddy will be someone who knows the ropes and will support you as you settle into your new role at ICON.

What to expect

    • If you are located in an office, when you arrive you will have your photograph taken and you will be provided with a security pass.
    • For office and homebased staff we will ensure you have the right equipment to support you in your new role and help you to get started as quickly as possible.
    • If you are office based you will attend a Local Office Induction session (note in some locations this is held on a day other than your first day you will be informed when this will be).
    • You will attend an orientation session to find out everything you need to know about ICON, our systems and applications, HR and training and development support available to you. Depending on location, this might take place in person or remotely.
  • You now have an opportunity to complete all onboarding tasks assigned to you.

Now you are part of the ICON team! We wish you every success in your new role.

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