Corporate Governance & Company Secretarial Associate - Hybrid in Dublin 18, Leopardstown
ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.
At ICON, we have an incredible opportunity for a Corporate Legal & Governance Associate to join the team in our Mexico City office. This is a permanent hybrid working role.
The Role:
We are seeking a proactive and detail-oriented Corporate Legal & Governance Associate to join our Corporate Governance team. The Corporate Legal & Governance Associate will be part of the Corporate Governance team within ICON’s legal function, providing corporate legal and governance support to business stakeholders.
The Corporate Governance team manages over 275 entities in more than 70 countries, including the compliance requirements of ICON plc, the Irish-incorporated parent company of the ICON Group, which is listed in the US on the Nasdaq stock exchange. The role will include supporting corporate compliance and governance matters for ICON’s LATAM subsidiaries, with a particular focus on Mexico.
Responsibilities include:
- Prepare and file annual reports and corporate compliance filings for entities within the ICON Group globally, with a particular focus on LATAM entities.
- Manage and prioritise workload to comply with filing deadlines.
- Monitor and report on corporate compliance requirements.
- Prepare and circulate board materials, resolutions, minutes and related corporate documentation.
- Support the drafting and review of resolutions, powers of attorney, certificates, contracts and other legal documents.
- Filing and storage of board materials and company records
- Maintain and update the Diligent Entities database and corporate records for the ICON Group.
- Manage team inbox and respond to queries from business units regarding company records and entity details.
- Prepare and update powers of attorney as requested by different service lines
- Arrange execution, notarisation, apostille and related formalities for minutes, powers of attorney and other corporate documents, liaising with government bodies, notaries and embassies as required.
- Liaise with auditors and other professional advisors
- Engage and liaise with external advisors and manage related invoicing processes.
- Support corporate restructuring projects
- Ad hoc project work
- Undertake other reasonably related duties and administrative tasks as may be assigned from time to time.
- Provide support on other corporate governance and legal matters as appropriate.
What you will need:
- Bachelor’s degree in Law (Licenciatura en Derecho)
- Professional licence (cédula profesional) preferred.
- Fluent Spanish and strong professional English, with the ability to draft and review legal and corporate documents in both languages.
- Knowledge of Mexican corporate formalities, notarial processes, powers of attorney and filings with local authorities would be an advantage.
- 2–5 years’ experience in corporate law, company secretarial / governance or in-house legal / law firm corporate practice
- Prior experience in a multinational organisation, particularly with responsibility for corporate compliance across a global or LATAM entity portfolio, will be considered an advantage.
- Excellent time management, strong organisational skills and exceptional attention to detail, with the ability to work to deadlines, manage multiple projects and deliver to a high standard under pressure.
- Good business and risk awareness, with the ability to think logically, strategically and commercially.
- Proven team player with demonstrated analytical and communication skills
- Strong problem-solving skills with the ability to quickly assess potential for risk and opportunity
- Self-starter with the ability to work under their own initiative with a strong work ethic
- Trustworthy, discreet and tactful when handling confidential and sensitive information.
- Working knowledge of Microsoft Office applications, including Excel, Word and Outlook.
- Knowledge of Diligent Entities, Blueprint or similar entity management software would be an advantage.
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What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
- Various annual leave entitlements
- A range of health insurance offerings to suit you and your family’s needs.
- Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
- Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
- Life assurance
- Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.
Visit our careers site to read more about the benefits ICON offers.
At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click here to apply
