Grants Coordintor
ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.
Overview
The Grant Coordinator supports the Grant Operations team. This role manages the end‑to‑end operational review of medical education grant applications—including compliance checks, agreement execution, outcomes tracking, reconciliation, and closeout. The position also supports the grants team with reporting, metrics, and process oversight, and participates in Versaic governance as needed.
Key Responsibilities
- Review medical education grant submissions and complete all required compliance screenings.
- Facilitate Letters of Agreement and ensure timely completion of outcomes reporting, reconciliation, and grant closeouts.
- Confirm applicant eligibility and complete necessary vetting prior to processing applications.
- Ensure all grant processes align with CE (Continuing Education) accreditation standards, governmental guidelines, IME (Independent Medical Education) policies, and internal corporate policies.
- Validate application data and communicate with applicants or internal partners to obtain clarification when needed.
- Provide high‑quality customer support to both internal and external stakeholders.
- Review and approve grant payments with accuracy while meeting established processing timelines.
- Manage and route incoming inquiries from the Grant inbox, ensuring timely and appropriate follow‑up.
- Collaborate with Legal and Compliance teams to identify, escalate, and mitigate potential risks related to grant approvals and disbursement.
Qualifications
- Bachelor’s degree required
- 2 years of related experience.
- Strong analytical and project‑management skills.
- Excellent communication and organizational abilities.
- Ability to manage multiple tasks and lead cross‑functional collaboration.
- High attention to detail and consistent dependability.
What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
- Various annual leave entitlements
- A range of health insurance offerings to suit you and your family’s needs.
- Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
- Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
- Life assurance
- Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.
Visit our careers site to read more about the benefits ICON offers.
At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click here to apply
