Medical Admin Assistant I

Medical Admin Assistant I - Poland

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

Job Description

• Provide administrative support for Medical Affairs (MA) team
• Produce accurate, complete, and professional correspondence, including meeting minutes, as assigned within designated timelines across project meetings (i.e. Medical Monitor monthly team meetings, Project Review Meetings, etc.)
• Organize setup of required systems during study startup (mailboxes, distribution lists, fax numbers, tracking tools, etc.) as they apply to MA tasks
• Maintain tracking systems during active study period as required within assigned studies
• Maintain project training records as required
• Oversee filing maintenance in Trial Master File and eTMF (ICOMaster or sponsor-specific system) for assigned projects
• Assist Medical Affairs team with obtaining and filing eSignatures for required study documents
• Assist with audit preparations as requested by MA team members

Requirements

• Strong organizational and administrative skills
• Excellent attention to detail and ability to manage multiple tasks simultaneously
• Effective communication and teamwork skills
• Previous experience using computerized information systems (Windows, MS Office); high working knowledge with MS Word, PowerPoint, Excel and Outlook
• Fluency in English
• You must be located in Poland

What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, diversity, inclusion & belonging are fundamental to our culture and values. Our rich diversity makes us more innovative which helps us better serve our people, patients, customers, and our communities. We're proud of our diverse workforce and the work we’ve done to become a more inclusive organisation. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply