Medical Admin Assistant
Hi, I am Natalieand I manage this role
Talent Acquisition Manager
About the role
This vacancy has now expired. Please click here to view live vacancies.
Medical Administrator
As a Medical Administrator, you will provide administrative support to all staff globally within Pharmacovigilance and Safety Reporting teams.
This is an exciting opportunity to work within a global growing team and for a leading global provider of outsourced development services to the pharmaceutical, biotechnology and medical device industries.
Overview of the Role
- Ensuring confidentiality, you will maintain efficient and accurate daily flow of documents in accordance with ICON and Sponsor instructions and operating procedures, within stipulated timelines.
- You will enter information into databases and assist in tracking department activities (eg. Serious Adverse Event tracking, Lab Tracking and other documentation) as appropriate.
- Provide full project admin support as required by the project team - maintenance of project mailboxes, checking in-boxes and forwarding relevant documentation to study teams and other tasks as required by project teams.
- You will assist and support the medical team in the preparation of routine correspondence, organisation of meetings and preparation of presentations/flow charts when required.
- You will take/prepare/distribute minutes of meetings
- Responsibility for scanning and filing of important study information and documentation paper and electronic methods.
Role Requirements
- Previous experience in administration and support
- Computer experience, to include Outlook Word, Excel, Powerpoint and Databases.
- Excellent verbal and written communication skills, with meticulous attention to detail and strong organizational skills.
- Fluent in English
- Team player with the ability to work independently.
- Ability to manage a high workload within a fast paced working environment
- Excellent prioritisation and time management skills
- Ability to be proactive, suggest process improvements and use initiative.
Benefits of Working in ICON
Other than working with a great team of smart and energetic people, we also offer a very competitive benefits package. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.
We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.
What's Next?
Following your application you will be contacted by one of our dedicated recruiters and if successful we will be able to provide you with more details about this opportunity.
ICON is an equal opportunity employer - M/F/D/V and committed to providing a workplace free of any discrimination or harassment
Impactful work. Meaningful careers. Quality rewards.
At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential. Learn more about Our Culture at ICON
Day in the life
Teaser label
IndustryContent type
BlogsPublish date
02/16/2026
Summary
What Sponsors, CROs, and Sites Each Do Clinical research brings together many organisations, each with a specific role in delivering a clinical trial. For those new to the industry, the relationsh
Teaser label
Our PeopleContent type
BlogsPublish date
02/05/2026
Summary
Building expertise through diverse roles and continuous learning Sinéad McKeon's career at ICON demonstrates how scientific training can evolve into strategic leadership. Now a Senior Manager in Lab
Teaser label
Our PeopleContent type
BlogsPublish date
02/05/2026
Summary
Shaping the Future of Patient Safety At ICON, patient safety is the foundation of everything we do. Hassan Aljobori, Director of Pharmacovigilance, shares his journey through nine years of growth
Similar jobs at ICON
Salary
Location
Brazil, Sao Paulo
Location
Sao Paulo
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Drug Safety
Job Type
Permanent
Description
We are currently seeking a Graduate Pharmacovigilance Associate to join our diverse and dynamic team. As a Graduate Pharmacovigilance Associate at ICON, you will play an essential role in supporting t
Reference
JR144405
Expiry date
01/01/0001
Author
Tulio SanquizAuthor
Tulio SanquizSalary
Location
Brazil, Sao Paulo
Location
Sao Paulo
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Drug Safety
Job Type
Permanent
Description
We are currently seeking a Graduate Pharmacovigilance Associate to join our diverse and dynamic team. As a Graduate Pharmacovigilance Associate at ICON, you will play an essential role in supporting t
Reference
JR144424
Expiry date
01/01/0001
Author
Tulio SanquizAuthor
Tulio SanquizSalary
Location
Brazil, Sao Paulo
Location
Sao Paulo
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Drug Safety
Job Type
Permanent
Description
We are currently seeking a Pharmacovigilance Associate to join our diverse and dynamic team. As a Pharmacovigilance Associate at ICON, you will play a vital role in monitoring and ensuring the safety
Reference
JR144413
Expiry date
01/01/0001
Author
Tulio SanquizAuthor
Tulio SanquizSalary
Location
US, Blue Bell (ICON)
Location
Burlington
Blue Bell
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Corporate Support
Job Type
Permanent
Description
We are currently seeking a Site Contract and Budget Specialist to join our diverse and dynamic team. At ICON, you will play a pivotal role in managing contractual agreements, ensuring compliance, and
Reference
JR143207
Expiry date
01/01/0001
Author
Brandon PupekAuthor
Brandon PupekSalary
Location
United States of America
Location
Multiple US Locations
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Corporate Support
Job Type
Permanent
Description
We are currently seeking a Contract Manager to join our diverse and dynamic team. As a Contract Manager at ICON, you will play a pivotal role in overseeing the contracts management process, negotiatin
Reference
JR144701
Expiry date
01/01/0001
Author
Kala MurphyAuthor
Kala MurphySalary
Location
Mexico, Mexico City
Location
Mexico City
Remote Working
Office or Home
Business Area
ICON Full Service & Corporate Support
Job Categories
Drug Safety
Job Type
Permanent
Description
Position SummaryThe MI staff member will work in a Medical Call Center and is responsible for all medical information duties to support clients in compliance with applicable regulation, the company St
Reference
JR144637
Expiry date
01/01/0001
Author
Florencia PistolesiAuthor
Florencia Pistolesi