Administrative Assistant - 6 Month Fixed Term Contract job in

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Administrative Assistant – 6 Month Fixed Term Contract

Location: Munich, Germany

Are you a recent graduate interested in joining a leading global organisation? Do you have previous administrative experience and enjoy supporting a busy department?

ICON plc, a leading Clinical Research Organisation, employing approximately 14,500 employees across 80 offices in 38 countries, seeks an ambitious and highly motivated Administrative Assistant to join its office in Munich, Germany.

Supporting senior business leaders, this is a fantastic opportunity to join a Top 5 global CRO and in a position where you can make an impact globally and support ICON’s mission to help its clients to accelerate the development of drugs and medical devices that save patient lives and improve their quality of life.

Your responsibilities will include

Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
Maintain/update organization charts and distribution lists for department.
Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
Maintain and promote positive and professional working relationships with associates and management.
Follow all appropriate policies, procedures, safety rules and regulations. Take required training.
Provide backup to other Senior Administrative Assistants as directed by department head.
Any duties as assigned

What you will need:

Experience as Administrative Assistant or Sr. Administrative Assistant
Ability to communicate effectively both orally and in writing
Strong problem solving skills
Thorough knowledge of Microsoft Business Suite: Word, Excel, Outlook and Powerpoint

Benefits of Working in ICON

ICON enjoys a proven reputation for quality and is focused on staff development. We make it our mission to attract the most diverse and creative minds into the business and we continually strive to provide opportunities for our people to excel, grow and build a phenomenal career.

We understand that our greatest asset is the skills and talents of our people and they are truly what set us apart. Other than working with a phenomenal team of switched on and ambitious people, we also offer a very competitive benefits package. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.

We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.

ICON is an equal opportunity employer Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment

Impactful work. Meaningful careers. Quality rewards.

At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential.
Learn more about Our Culture at ICON

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Day in the life

Interviewing at ICON

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Inside ICON

Content type

Blogs

Publish date

01/05/2026

Summary

Interviewing at ICON: What to Expect Applying for a new role can feel uncertain, particularly when recruitment processes use digital tools or assessments that may be unfamiliar. At ICON, we want ca

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Learn what to expect when interviewing at ICON, and how hiring decisions are always made by people.

Applying to ICON: How Workday’s ATS Works and How to Stand Out

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Content type

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Publish date

01/05/2026

Summary

What is an Applicant Tracking System (ATS)? An Applicant Tracking System (ATS) is software used by organisations to manage the recruitment process from job posting through to hiring. It acts as a

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Learn how ICON uses Workday’s applicant tracking system (ATS), what recruiters see, and how to optimise your application.

Leading Through Change: Zhong Yao's Journey at ICON in China

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Our People

Content type

Blogs

Publish date

12/10/2025

Summary

Zhong Yao's Journey at ICON Plc in China Zhong Yao's career in clinical research spans over two decades, with leadership roles across major CROs and a commitment to advancing healthcare in China.

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From culture to collaboration, Zhong Yao explains how ICON China delivers quality clinical trials, and empowers local talent.

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Administrative Assistant - 6 Month Fixed Term Contract

About the role

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