Administrative Assistant - 6 Month Fixed Term Contract
About the role
This vacancy has now expired. Please click here to view live vacancies.
- Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
- Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
- Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
- Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
- Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
- Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
- Maintain/update organization charts and distribution lists for department.
- Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
- Maintain and promote positive and professional working relationships with associates and management.
- Follow all appropriate policies, procedures, safety rules and regulations. Take required training.
- Provide backup to other Senior Administrative Assistants as directed by department head.
- Any duties as assigned
- Experience as Administrative Assistant or Sr. Administrative Assistant
- Ability to communicate effectively both orally and in writing
- Strong problem solving skills
- Thorough knowledge of Microsoft Business Suite: Word, Excel, Outlook and Powerpoint
Impactful work. Meaningful careers. Quality rewards.
At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential. See all locations Learn more about Our Culture at ICON
Day in the life
.png)
Teaser label
IndustryContent type
BlogsPublish date
07/04/2025
Summary
Cybersecurity in Clinical Data Management In clinical research, data is both a vital asset and a significant responsibility. As trials become increasingly digitised and decentralised, the protectio
.png)
Teaser label
IndustryContent type
BlogsPublish date
07/03/2025
Summary
Finding the Specialisation for You Clinical research is a dynamic, multidisciplinary field that brings together scientific innovation, operational rigour and patient-centric thinking. While many
.png)
Teaser label
IndustryContent type
BlogsPublish date
06/06/2025
Summary
Building Connections that Drive Progress In an industry where collaboration is critical to advancing science and improving patient outcomes, networking is more than a professional courtesy - it’s
Similar jobs at ICON
Salary
Location
Mexico
Department
Clinical Monitoring
Location
Mexico
Remote Working
Home-Based
Business Area
ICON Strategic Solutions
Job Categories
Clinical Monitoring
Job Type
Permanent
Description
ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotech
Reference
2025-120583
Expiry date
01/01/0001
Author
Rita VillavicencioAuthor
Rita VillavicencioSalary
Location
Brazil, Sao Paulo
Location
Sao Paulo
Remote Working
Home or Office
Business Area
ICON Full Service & Corporate Support
Job Categories
Study Start Up
Job Type
Permanent
Description
Senior Site Contracts LeadResponsible for overall oversight, management, and delivery of site contracts for assigned studies at country, regional, or global level and other site contracting projects a
Reference
JR128419
Expiry date
01/01/0001
Author
Daniela GuerreroAuthor
Daniela GuerreroSalary
Location
Brazil, Sao Paulo
Location
Sao Paulo
Remote Working
Home or Office
Business Area
ICON Full Service & Corporate Support
Job Categories
Contracts Administration
Job Type
Permanent
Description
Title: Site Contracts LeadResponsible for overall oversight, management, and delivery of site contracts for assigned studies at country, regional, or global level.Responsibilities:In collaboration wit
Reference
JR128195
Expiry date
01/01/0001
Author
Daniela GuerreroAuthor
Daniela GuerreroSalary
Location
Brazil, Sao Paulo
Location
Sao Paulo
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Clinical Trial Support
Job Type
Permanent
Description
We are currently seeking a Clinical Trial Administrator to join our diverse and dynamic team. As a Clinical Trial Administrator at ICON, you will play a pivotal role in assisting with the design and a
Reference
JR126281
Expiry date
01/01/0001
Salary
Location
Santiago
Department
Clinical Monitoring
Location
Santiago
Remote Working
Office Based
Remote
Business Area
ICON Strategic Solutions
Job Categories
Clinical Monitoring
Job Type
Permanent
Description
As a Clinical Research Associate you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence. You will be partnering with one of our
Reference
2025-120592
Expiry date
01/01/0001
Author
Magda ObregonAuthor
Magda ObregonSalary
Location
Santiago
Department
Clinical Monitoring
Location
Santiago
Remote Working
Office Based
Remote
Business Area
ICON Strategic Solutions
Job Categories
Clinical Monitoring
Job Type
Permanent
Description
As a Clinical Research Associate you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence. You will be partnering with one of our
Reference
2025-120593
Expiry date
01/01/0001
Author
Magda ObregonAuthor
Magda Obregon