Administrative Assistant - 6 Month Fixed Term Contract job in

This vacancy has now expired. Please click here to view live vacancies.

Administrative Assistant – 6 Month Fixed Term Contract

Location: Munich, Germany

Are you a recent graduate interested in joining a leading global organisation? Do you have previous administrative experience and enjoy supporting a busy department?

ICON plc, a leading Clinical Research Organisation, employing approximately 14,500 employees across 80 offices in 38 countries, seeks an ambitious and highly motivated Administrative Assistant to join its office in Munich, Germany.

Supporting senior business leaders, this is a fantastic opportunity to join a Top 5 global CRO and in a position where you can make an impact globally and support ICON’s mission to help its clients to accelerate the development of drugs and medical devices that save patient lives and improve their quality of life.

Your responsibilities will include

Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
Maintain/update organization charts and distribution lists for department.
Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
Maintain and promote positive and professional working relationships with associates and management.
Follow all appropriate policies, procedures, safety rules and regulations. Take required training.
Provide backup to other Senior Administrative Assistants as directed by department head.
Any duties as assigned

What you will need:

Experience as Administrative Assistant or Sr. Administrative Assistant
Ability to communicate effectively both orally and in writing
Strong problem solving skills
Thorough knowledge of Microsoft Business Suite: Word, Excel, Outlook and Powerpoint

Benefits of Working in ICON

ICON enjoys a proven reputation for quality and is focused on staff development. We make it our mission to attract the most diverse and creative minds into the business and we continually strive to provide opportunities for our people to excel, grow and build a phenomenal career.

We understand that our greatest asset is the skills and talents of our people and they are truly what set us apart. Other than working with a phenomenal team of switched on and ambitious people, we also offer a very competitive benefits package. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.

We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.

ICON is an equal opportunity employer Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment

Impactful work. Meaningful careers. Quality rewards.

At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential.
Learn more about Our Culture at ICON

List #1

Day in the life

Izabella's Journey Back to ICON

Teaser label

Our People

Content type

Blogs

Publish date

01/26/2026

Summary

Sometimes the best way to recognise what you have is to experience life without it. For Izabella Grimaldi, a Clinical Research Associate II based in Brazil, that realisation came after seven months wo

Teaser label

Izabella shares what makes our culture, leadership, and opportunities worth coming back for.

Asian female looking through microscope in lab

Understanding CRA, CTA, and SMA Roles in Clinical Research

Teaser label

Industry

Content type

Blogs

Publish date

01/20/2026

Summary

Understanding the Difference Between CRA, CTA, and SMA Clinical research job titles can be confusing, particularly for those new to the industry. Acronyms such as CRA, CTA and SMA appear frequentl

Teaser label

This guide explains the differences, responsibilities, and how each role supports clinical trial delivery.

Interviewing at ICON

Teaser label

Inside ICON

Content type

Blogs

Publish date

01/05/2026

Summary

Interviewing at ICON: What to Expect Applying for a new role can feel uncertain, particularly when recruitment processes use digital tools or assessments that may be unfamiliar. At ICON, we want ca

Teaser label

Learn what to expect when interviewing at ICON, and how hiring decisions are always made by people.

View all

Similar jobs at ICON

Senior Project Associate

Salary

Location

India, Chennai

Location

Bangalore

Chennai

Trivandrum

Bengaluru

Remote Working

Office or Home

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Trial Support

Job Type

Permanent

Description

We are currently seeking a Senior Project Associate to join our diverse and dynamic team. As a Senior Project Associate at ICON, you will be responsible for assisting in the planning and execution of

Reference

JR143675

Expiry date

01/01/0001

Author

Kashifa Tahseen

Author

Kashifa Tahseen

Read more Shortlist Save this role

Global Study Manager

Salary

Location

China, Shanghai

Department

Full Service - Corporate Support

Location

Shanghai

Remote Working

Office or Home

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Trial Management

Job Type

Permanent

Description

We are currently seeking a Clinical Trial Manager to join our diverse and dynamic team at ICON Plc. In this critical role, you will be responsible for overseeing the planning, execution, and successfu

Reference

JR143564

Expiry date

01/01/0001

Author

Sunshine Yang

Author

Sunshine Yang

Read more Shortlist Save this role

Clinical Research Associate

Salary

Location

Japan, Tokyo

Department

Clinical Monitoring

Location

Tokyo

Remote Working

Office or Home

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

We are currently seeking a Clinical Research Associate to join our diverse and dynamic team at ICON Plc. As a key member of our research department, you will be responsible for overseeing and coordina

Reference

JR131783

Expiry date

01/01/0001

Author

Emma Qu

Author

Emma Qu

Read more Shortlist Save this role

Clinical Data Science Associate

Salary

Location

China, Dalian (PRA)

Location

Shanghai

Dalian

Remote Working

Office Based

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Data Management

Job Type

Permanent

Description

We are currently seeking a Clinical Data Science Associate to join our diverse and dynamic team. As a Clinical Data Science Associate at ICON, you will play a key role in analyzing and interpreting cl

Reference

JR138502

Expiry date

01/01/0001

Author

Xiangilan Liu

Author

Xiangilan Liu

Read more Shortlist Save this role

Senior Clinical Data Risk Analyst

Salary

Location

China, Beijing

Location

Beijing

Remote Working

Office or Home

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Data Operations Management

Job Type

Permanent

Description

We are currently seeking a Senior Clinical Data Risk Analyst to join our diverse and dynamic team. As a Senior Clinical Data Risk Analyst at ICON, you will play a pivotal role in identifying, assessin

Reference

JR141216

Expiry date

01/01/0001

Author

Xiangilan Liu

Author

Xiangilan Liu

Read more Shortlist Save this role

Senior Clinical Research Associate

Salary

Location

Korea, Seoul

Location

Seoul

Remote Working

Office or Home

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

We are currently seeking a Senior Clinical Research Associate (CRA) to join our diverse and dynamic team. As a Senior CRA at ICON Plc, you will play a critical role in overseeing and managing clinical

Reference

JR143434

Expiry date

01/01/0001

Author

Sonia Oh

Author

Sonia Oh

Read more Shortlist Save this role

About Icon

Overview of Service Lines

Full Service

ICON Strategic Solutions

Global Business Services

Global Office Locator

Inclusion & Belonging

ICON Cares - ESG

Building a Successful Clinical Research Resume

Landing Your First Job in Clinical Research

graduate What does full service mean for you?

Administrative Assistant - 6 Month Fixed Term Contract

About the role

This vacancy has now expired. Please click here to view live vacancies.

ICON and you

About ICON

Career Pathways

Benefits & Rewards

Inclusion & Belonging

Environmental, Social & Governance

Global Office Locator

Impactful work. Meaningful careers. Quality rewards.