Administrative Assistant - 6 Month Fixed Term Contract
About the role
This vacancy has now expired. Please see similar roles below...
- Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
- Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
- Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
- Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
- Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
- Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
- Maintain/update organization charts and distribution lists for department.
- Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
- Maintain and promote positive and professional working relationships with associates and management.
- Follow all appropriate policies, procedures, safety rules and regulations. Take required training.
- Provide backup to other Senior Administrative Assistants as directed by department head.
- Any duties as assigned
- Experience as Administrative Assistant or Sr. Administrative Assistant
- Ability to communicate effectively both orally and in writing
- Strong problem solving skills
- Thorough knowledge of Microsoft Business Suite: Word, Excel, Outlook and Powerpoint
A better career. A better world. A better you.
Our people are our greatest strength, are the core of our culture and the driving force behind our success. Throughout all levels of the company, our people have a drive to succeed and a passion that ensures what we do, we do well. We help you build exciting and rewarding careers, deliver results to help bring life-changing medicine and devices to market and maintain ICON’s success as an industry leader. See all locations Read more
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