JUMP TO CONTENT
Shortlist
search jobs Search

Our Culture Application Process Career Resources Our Mission & Values

Administrative Assistant - 6 Month Fixed Term Contract

054835_2

About the role

This vacancy has now expired. Please click here to view live vacancies.
Administrative Assistant – 6 Month Fixed Term Contract
 
Location: Munich, Germany
 
Are you a recent graduate interested in joining a leading global organisation? Do you have previous administrative experience and enjoy supporting a busy department?
 
ICON plc, a leading Clinical Research Organisation, employing approximately 14,500 employees across 80 offices in 38 countries, seeks an ambitious and highly motivated Administrative Assistant to join its office in Munich, Germany.
 
Supporting senior business leaders, this is a fantastic opportunity to join a Top 5 global CRO and in a position where you can make an impact globally and support ICON’s mission to help its clients to accelerate the development of drugs and medical devices that save patient lives and improve their quality of life.
 
Your responsibilities will include
  • Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
  • Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
  • Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
  • Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
  • Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
  • Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
  • Maintain/update organization charts and distribution lists for department.
  • Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
  • Maintain and promote positive and professional working relationships with associates and management.
  • Follow all appropriate policies, procedures, safety rules and regulations. Take required training.
  • Provide backup to other Senior Administrative Assistants as directed by department head.
  • Any duties as assigned
What you will need:
  • Experience as Administrative Assistant or Sr. Administrative Assistant
  • Ability to communicate effectively both orally and in writing
  • Strong problem solving skills
  • Thorough knowledge of Microsoft Business Suite: Word, Excel, Outlook and Powerpoint
 
Benefits of Working in ICON
 
ICON enjoys a proven reputation for quality and is focused on staff development. We make it our mission to attract the most diverse and creative minds into the business and we continually strive to provide opportunities for our people to excel, grow and build a phenomenal career.
 
We understand that our greatest asset is the skills and talents of our people and they are truly what set us apart. Other than working with a phenomenal team of switched on and ambitious people, we also offer a very competitive benefits package. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.
 
We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.
 
ICON is an equal opportunity employer Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment
 
List #1

Day in the life

Headshot of female
From Lab Bench to Program Leadership: Sinéad McKeon's Career at ICON

Teaser label

Our People

Content type

Blogs

Publish date

02/05/2026

Summary

Building expertise through diverse roles and continuous learning Sinéad McKeon's career at ICON demonstrates how scientific training can evolve into strategic leadership. Now a Senior Manager in Lab

Teaser label

Discover how a career can evolve from hands on lab work to program management in this interview with Sinéad McKeon.

Read more
Headshot image of male
Shaping the Future of Patient Safety: A Conversation with Hassan Aljobori

Teaser label

Our People

Content type

Blogs

Publish date

02/05/2026

Summary

Shaping the Future of Patient Safety At ICON, patient safety is the foundation of everything we do. Hassan Aljobori, Director of Pharmacovigilance, shares his journey through nine years of growth

Teaser label

Hassan shares his career journey, advice for building a career in pharmacovigilance, and what sets ICON apart as an employer.

Read more
Izabella's Journey Back to ICON

Teaser label

Our People

Content type

Blogs

Publish date

01/26/2026

Summary

Sometimes the best way to recognise what you have is to experience life without it. For Izabella Grimaldi, a Clinical Research Associate II based in Brazil, that realisation came after seven months wo

Teaser label

Izabella shares what makes our culture, leadership, and opportunities worth coming back for.

Read more
View all

Similar jobs at ICON

Site Management Administrator

Salary

Location

Japan, Tokyo

Department

Clinical Monitoring

Real World Solutions

Location

Osaka

Tokyo

Remote Working

Office or Home

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Trial Support

Job Type

Permanent

Description

現在、当社の多様でダイナミックなチームに加わっていただける治験実施施設管理担当者を募集しています。ICONの施設管理担当者として、施設管理チームに運営上のサポートを提供し、治験の円滑な運営と革新的な治療法の進歩に貢献する重要な役割を担っていただきます。職務内容 ・治験実施施設訪問のスケジュール設定、会議資料の準備、治験文書の保管など、治験実施施設の管理活動の調整を支援します。 ・施設管理計画の策定

Reference

JR139358

Expiry date

01/01/0001

Aoi Hayashida

Author

Aoi Hayashida
Aoi Hayashida

Author

Aoi Hayashida
Read more Shortlist Save this role
Read more Shortlist Save this role
Site Management Administrator

Salary

Location

Japan, Tokyo

Department

Clinical Monitoring

Real World Solutions

Location

Osaka

Tokyo

Remote Working

Office or Home

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Trial Support

Job Type

Permanent

Description

現在、当社の多様でダイナミックなチームに加わっていただける治験実施施設管理担当者を募集しています。ICONの施設管理担当者として、施設管理チームに運営上のサポートを提供し、治験の円滑な運営と革新的な治療法の進歩に貢献する重要な役割を担っていただきます。職務内容 ・治験実施施設訪問のスケジュール設定、会議資料の準備、治験文書の保管など、治験実施施設の管理活動の調整を支援します。 ・施設管理計画の策定

Reference

JR139350

Expiry date

01/01/0001

Aoi Hayashida

Author

Aoi Hayashida
Aoi Hayashida

Author

Aoi Hayashida
Read more Shortlist Save this role
Read more Shortlist Save this role
IHCRA

Salary

Location

Japan, Tokyo

Department

Clinical Monitoring

Location

Osaka

Tokyo

Remote Working

Office or Home

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

We are currently seeking an IHCRA (In-House Clinical Research Associate) to join our diverse and dynamic team. As an IHCRA at ICON, you will play a pivotal role in supporting the execution and managem

Reference

JR139356

Expiry date

01/01/0001

Aoi Hayashida

Author

Aoi Hayashida
Aoi Hayashida

Author

Aoi Hayashida
Read more Shortlist Save this role
Read more Shortlist Save this role
Senior Financial Accountant

Salary

Location

India, Chennai

Department

Full Service - Corporate Support

Location

Chennai

Remote Working

Office Based

Business Area

ICON Full Service & Corporate Support

Job Categories

Accounting & Finance

Job Type

Permanent

Description

We are currently seeking a Senior Financial Accountant to join our diverse and dynamic team. As a Senior Financial Accountant at ICON, you will ensure accurate financial reporting, compliance with reg

Reference

JR139550

Expiry date

01/01/0001

Puja Jaiswal

Author

Puja Jaiswal
Puja Jaiswal

Author

Puja Jaiswal
Read more Shortlist Save this role
Read more Shortlist Save this role
Clinical Research Associate (Start Up) - Oncology - Pennsylvania

Salary

Location

Pennsylvania

Location

Pennsylvania

Philadelphia, PA

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

What will you be doing?Works on multiple trials within the Oncology Therapeutic area - Start up focus Collaborate with country operations teams to identify, select, and activate clinical trial sites i

Reference

JR142769

Expiry date

01/01/0001

Monica Hawkins

Author

Monica Hawkins
Monica Hawkins

Author

Monica Hawkins
Read more Shortlist Save this role
Read more Shortlist Save this role
Study Manager - Oncology - Home Based

Salary

Location

US, Blue Bell (ICON)

Location

Blue Bell

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Project Management

Job Type

Permanent

Description

What you will be doing:Study ManagerAssists the SM Study Lead and study team with the operational conduct of clinical studies (e.g., CTT minutes, clinical supplies planning/tracking, lab specimen trac

Reference

JR144194

Expiry date

01/01/0001

Monica Hawkins

Author

Monica Hawkins
Monica Hawkins

Author

Monica Hawkins
Read more Shortlist Save this role
Read more Shortlist Save this role
View Jobs

Browse popular job categories below or search all jobs above