JUMP TO CONTENT
Shortlist
search jobs Search
About the role ICON and you Application Process Day in the life Who we are

Administrative Assistant - 6 Month Fixed Term Contract

054835_2

About the role

This vacancy has now expired. Please click here to view live vacancies.
Administrative Assistant – 6 Month Fixed Term Contract
 
Location: Munich, Germany
 
Are you a recent graduate interested in joining a leading global organisation? Do you have previous administrative experience and enjoy supporting a busy department?
 
ICON plc, a leading Clinical Research Organisation, employing approximately 14,500 employees across 80 offices in 38 countries, seeks an ambitious and highly motivated Administrative Assistant to join its office in Munich, Germany.
 
Supporting senior business leaders, this is a fantastic opportunity to join a Top 5 global CRO and in a position where you can make an impact globally and support ICON’s mission to help its clients to accelerate the development of drugs and medical devices that save patient lives and improve their quality of life.
 
Your responsibilities will include
  • Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
  • Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
  • Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
  • Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
  • Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
  • Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
  • Maintain/update organization charts and distribution lists for department.
  • Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
  • Maintain and promote positive and professional working relationships with associates and management.
  • Follow all appropriate policies, procedures, safety rules and regulations. Take required training.
  • Provide backup to other Senior Administrative Assistants as directed by department head.
  • Any duties as assigned
What you will need:
  • Experience as Administrative Assistant or Sr. Administrative Assistant
  • Ability to communicate effectively both orally and in writing
  • Strong problem solving skills
  • Thorough knowledge of Microsoft Business Suite: Word, Excel, Outlook and Powerpoint
 
Benefits of Working in ICON
 
ICON enjoys a proven reputation for quality and is focused on staff development. We make it our mission to attract the most diverse and creative minds into the business and we continually strive to provide opportunities for our people to excel, grow and build a phenomenal career.
 
We understand that our greatest asset is the skills and talents of our people and they are truly what set us apart. Other than working with a phenomenal team of switched on and ambitious people, we also offer a very competitive benefits package. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.
 
We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.
 
ICON is an equal opportunity employer Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment
 
List #1

Day in the life

Two computer monitors with data graphs
How Data Moves Through a Clinical Trial

Teaser label

Industry

Content type

Blogs

Publish date

12/01/2025

Summary

How Data Moves Through a Clinical Trial Clinical research depends on one essential element: trustworthy data. Every safety decision, every statistical conclusion and every regulatory submission i

Teaser label

Discover how data flows through a clinical trial and learn where your skills could fit within clinical research.

Read more
Male and female auditing a manufacturing facility
Quality and Compliance - A Plain Language Guide

Teaser label

Industry

Content type

Blogs

Publish date

11/28/2025

Summary

Quality and Compliance for New Entrants:           A Plain Language Guide Quality and compliance can feel like dense subjects when you are entering clinical research for the first time. Many job

Teaser label

A clear, practical introduction to quality and compliance for those starting a career in clinical research.

Read more
Female using a laptop to search for jobs
Improving Your Visibility in the Clinical Research Job Market

Teaser label

Career Progression

Content type

Blogs

Publish date

11/26/2025

Summary

How Clinical Research Job Seekers Can Enhance Their Applications Finding the right role in clinical research has become increasingly competitive as organisations continue to expand their study por

Teaser label

Discover the search terms recruiters use most often and practical steps that can help candidates strengthen their visibility.

Read more
View all

Similar jobs at ICON

Senior CRA

Salary

Location

Canada, Montreal

Location

Montreal

Remote Working

Office or Home

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

Overview: ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutica

Reference

JR140260

Expiry date

01/01/0001

Zach Hines

Author

Zach Hines
Zach Hines

Author

Zach Hines
Read more Shortlist Save this role
Read more Shortlist Save this role
Clinical Study Manager

Salary

Location

US, Lenexa KCI (PRA)

Department

Full Service - Early Clinical and Bioanalytical Solutions

Location

Lenexa

Remote Working

Office Based

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Trial Management

Job Type

Permanent

Description

At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.Our ‘Own It

Reference

JR135665

Expiry date

01/01/0001

Lauren Berretta

Author

Lauren Berretta
Lauren Berretta

Author

Lauren Berretta
Read more Shortlist Save this role
Read more Shortlist Save this role
Pharmacovigilance Scientist

Salary

Location

Mexico, Mexico City

Location

Sao Paulo

Bogota

Mexico City

Remote Working

Office or Home

Business Area

ICON Strategic Solutions

Job Categories

Pharmacovigilance & Patient Safety

Job Type

Permanent

Description

We are currently seeking a Pharmacovigilance Specialist to join our diverse and dynamic team. As a Pharmacovigilance Specialist at ICON, you will be responsible for monitoring the safety of pharmaceut

Reference

JR139911

Expiry date

01/01/0001

Rita Villavicencio

Author

Rita Villavicencio
Rita Villavicencio

Author

Rita Villavicencio
Read more Shortlist Save this role
Read more Shortlist Save this role
Study Delivery Specialist

Salary

Location

Brazil, Sao Paulo

Location

Buenos Aires

Sao Paulo

Mexico City

Remote Working

Office or Home

Business Area

ICON Strategic Solutions

Job Categories

Clinical Trial Support

Job Type

Permanent

Description

We are currently seeking a Site Management Associate I to join our diverse and dynamic team. As a Site Management Associate I at ICON, you will play an important role in supporting the management of c

Reference

JR137409

Expiry date

01/01/0001

Tulio Sanquiz

Author

Tulio Sanquiz
Tulio Sanquiz

Author

Tulio Sanquiz
Read more Shortlist Save this role
Read more Shortlist Save this role
Project Specialist

Salary

Location

South Africa, Johannesburg

Location

Warsaw

Johannesburg

Remote Working

Office Based

Business Area

ICON Full Service & Corporate Support

Job Categories

Project/ Program Management

Job Type

Permanent

Description

We are currently seeking a Project Specialist to join our diverse and dynamic team. As a Project Specialist within the Firecrest team, you will play a pivotal role in supporting various project activi

Reference

JR139087

Expiry date

01/01/0001

Rowena Deswert

Author

Rowena Deswert
Rowena Deswert

Author

Rowena Deswert
Read more Shortlist Save this role
Read more Shortlist Save this role
Site Contracts Negotiator II

Salary

Location

Canada, Burlington

Location

Burlington

Remote Working

Office or Home

Business Area

ICON Full Service & Corporate Support

Job Categories

Contracts Administration

Job Type

Permanent

Description

Title: Site Contracts Negotiator IIRole Summary:Responsible for the successful negotiation and on-going maintenance of clinical trial agreements, complex amendments, and other ancillary agreements wit

Reference

JR138769

Expiry date

01/01/0001

Kris Costello

Author

Kris Costello
Kris Costello

Author

Kris Costello
Read more Shortlist Save this role
Read more Shortlist Save this role
View Jobs

Browse popular job categories below or search all jobs above