Administrative Assistant - 6 Month Fixed Term Contract
About the role
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- Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
- Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
- Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
- Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
- Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
- Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
- Maintain/update organization charts and distribution lists for department.
- Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
- Maintain and promote positive and professional working relationships with associates and management.
- Follow all appropriate policies, procedures, safety rules and regulations. Take required training.
- Provide backup to other Senior Administrative Assistants as directed by department head.
- Any duties as assigned
- Experience as Administrative Assistant or Sr. Administrative Assistant
- Ability to communicate effectively both orally and in writing
- Strong problem solving skills
- Thorough knowledge of Microsoft Business Suite: Word, Excel, Outlook and Powerpoint
Impactful work. Meaningful careers. Quality rewards.
At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential. Learn more about Our Culture at ICON
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