Administrative Assistant - 6 Month Fixed Term Contract job in

This vacancy has now expired. Please click here to view live vacancies.

Administrative Assistant – 6 Month Fixed Term Contract

Location: Munich, Germany

Are you a recent graduate interested in joining a leading global organisation? Do you have previous administrative experience and enjoy supporting a busy department?

ICON plc, a leading Clinical Research Organisation, employing approximately 14,500 employees across 80 offices in 38 countries, seeks an ambitious and highly motivated Administrative Assistant to join its office in Munich, Germany.

Supporting senior business leaders, this is a fantastic opportunity to join a Top 5 global CRO and in a position where you can make an impact globally and support ICON’s mission to help its clients to accelerate the development of drugs and medical devices that save patient lives and improve their quality of life.

Your responsibilities will include

Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
Maintain/update organization charts and distribution lists for department.
Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
Maintain and promote positive and professional working relationships with associates and management.
Follow all appropriate policies, procedures, safety rules and regulations. Take required training.
Provide backup to other Senior Administrative Assistants as directed by department head.
Any duties as assigned

What you will need:

Experience as Administrative Assistant or Sr. Administrative Assistant
Ability to communicate effectively both orally and in writing
Strong problem solving skills
Thorough knowledge of Microsoft Business Suite: Word, Excel, Outlook and Powerpoint

Benefits of Working in ICON

ICON enjoys a proven reputation for quality and is focused on staff development. We make it our mission to attract the most diverse and creative minds into the business and we continually strive to provide opportunities for our people to excel, grow and build a phenomenal career.

We understand that our greatest asset is the skills and talents of our people and they are truly what set us apart. Other than working with a phenomenal team of switched on and ambitious people, we also offer a very competitive benefits package. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.

We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.

ICON is an equal opportunity employer Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment

Impactful work. Meaningful careers. Quality rewards.

At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential.
Learn more about Our Culture at ICON

List #1

Day in the life

Understanding Roles in a Clinical Trial: Sponsors, CROs, and Sites

Teaser label

Industry

Content type

Blogs

Publish date

02/16/2026

Summary

What Sponsors, CROs, and Sites Each Do Clinical research brings together many organisations, each with a specific role in delivering a clinical trial. For those new to the industry, the relationsh

Teaser label

Learn how clinical trials are delivered by understanding the roles of sponsors, CROs, and sites.

From Lab Bench to Program Leadership: Sinéad McKeon's Career at ICON

Teaser label

Our People

Content type

Blogs

Publish date

02/05/2026

Summary

Building expertise through diverse roles and continuous learning Sinéad McKeon's career at ICON demonstrates how scientific training can evolve into strategic leadership. Now a Senior Manager in Lab

Teaser label

Discover how a career can evolve from hands on lab work to program management in this interview with Sinéad McKeon.

Shaping the Future of Patient Safety: A Conversation with Hassan Aljobori

Teaser label

Our People

Content type

Blogs

Publish date

02/05/2026

Summary

Shaping the Future of Patient Safety At ICON, patient safety is the foundation of everything we do. Hassan Aljobori, Director of Pharmacovigilance, shares his journey through nine years of growth

Teaser label

Hassan shares his career journey, advice for building a career in pharmacovigilance, and what sets ICON apart as an employer.

View all

Similar jobs at ICON

Manager, Clinical Systems

Salary

Location

India, Bangalore

Location

Bangalore

Chennai

Bengaluru

Remote Working

Office Based

Business Area

ICON Strategic Solutions

Job Categories

Clinical Systems

Job Type

Permanent

Description

We are currently seeking a Manager, Clinical Systems to join our diverse and dynamic team. As a Manager, Clinical Systems at ICON, you will play a pivotal role in overseeing the implementation and mai

Reference

JR141668

Expiry date

01/01/0001

Author

Kalpana Kulasekaran

Author

Kalpana Kulasekaran

Read more Shortlist Save this role

Manager, Clinical Operations

Salary

Location

Poland, Warsaw

Location

Sofia

Warsaw

Bucharest

Barcelona

Reading

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Operations Management

Job Type

Permanent

Description

We are currently seeking a Manager, Clinical Operations to join our diverse and dynamic team. As a Manager, Clinical Operations at ICON, you will play a pivotal role in overseeing the execution of cli

Reference

JR144472

Expiry date

01/01/0001

Author

Michal Czyrek

Author

Michal Czyrek

Read more Shortlist Save this role

Central Review Coordinator

Salary

Location

India, Bangalore

Location

Bangalore

Chennai

Trivandrum

Bengaluru

Remote Working

Office Based

Business Area

ICON Strategic Solutions

Job Categories

Clinical Data Management

Job Type

Permanent

Description

We are currently seeking an Central Review Coordinator to join our growing client-dedicated team within Integrated Data Analytics & Reporting. As an Analytical Monitor at ICON, you will play a crucial

Reference

JR144389

Expiry date

01/01/0001

Author

Abhisikta Mishra

Author

Abhisikta Mishra

Read more Shortlist Save this role

Senior Clinical Associate

Salary

Location

Poland, Warsaw

Location

Warsaw

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Early Phase Services

Job Type

Permanent

Description

We are currently seeking a Senior Clinical Associate to join our diverse and dynamic team.To be an integral part of the study team by providing administrative and project tracking support to the Proje

Reference

JR143056

Expiry date

01/01/0001

Author

Dagmara Drozdowska

Author

Dagmara Drozdowska

Read more Shortlist Save this role

Clinical Resaerch Associate - sponsor dedicated - cardiovascular area

Salary

Location

Germany, Frankfurt

Location

Frankfurt

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

We are currently seeking a Senior Clinical Research Associate (CRA) to join our diverse and dynamic team. As a Senior CRA at ICON Plc, you will play a critical role in overseeing and managing clinical

Reference

JR144601

Expiry date

01/01/0001

Author

Roxana Rosca

Author

Roxana Rosca

Read more Shortlist Save this role

Set Up Specialist

Salary

Location

Ireland, Dublin

Department

Full Service - Development & Commercialisation Solutions

Location

Sofia

Dublin

Remote Working

Office Based

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Project Management

Job Type

Permanent

Description

We are currently seeking a Set Up Specialist I (SUS) to join our diverse and dynamic team. As a SUS at ICON Central Laboratories (ICL), you will play a pivotal role in setting up the laboratory requir

Reference

JR140308

Expiry date

01/01/0001

Author

James Smith

Author

James Smith

Read more Shortlist Save this role

About Icon

Overview of Service Lines

Full Service

ICON Strategic Solutions

Global Business Services

Global Office Locator

Inclusion & Belonging

ICON Cares - ESG

Building a Successful Clinical Research Resume

Landing Your First Job in Clinical Research

graduate What does full service mean for you?

Administrative Assistant - 6 Month Fixed Term Contract

About the role

This vacancy has now expired. Please click here to view live vacancies.

ICON and you

About ICON

Career Pathways

Benefits & Rewards

Inclusion & Belonging

Environmental, Social & Governance

Global Office Locator

Impactful work. Meaningful careers. Quality rewards.