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Administrative Assistant - 6 Month Fixed Term Contract

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About the role

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Administrative Assistant – 6 Month Fixed Term Contract
 
Location: Munich, Germany
 
Are you a recent graduate interested in joining a leading global organisation? Do you have previous administrative experience and enjoy supporting a busy department?
 
ICON plc, a leading Clinical Research Organisation, employing approximately 14,500 employees across 80 offices in 38 countries, seeks an ambitious and highly motivated Administrative Assistant to join its office in Munich, Germany.
 
Supporting senior business leaders, this is a fantastic opportunity to join a Top 5 global CRO and in a position where you can make an impact globally and support ICON’s mission to help its clients to accelerate the development of drugs and medical devices that save patient lives and improve their quality of life.
 
Your responsibilities will include
  • Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
  • Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
  • Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
  • Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
  • Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
  • Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
  • Maintain/update organization charts and distribution lists for department.
  • Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
  • Maintain and promote positive and professional working relationships with associates and management.
  • Follow all appropriate policies, procedures, safety rules and regulations. Take required training.
  • Provide backup to other Senior Administrative Assistants as directed by department head.
  • Any duties as assigned
What you will need:
  • Experience as Administrative Assistant or Sr. Administrative Assistant
  • Ability to communicate effectively both orally and in writing
  • Strong problem solving skills
  • Thorough knowledge of Microsoft Business Suite: Word, Excel, Outlook and Powerpoint
 
Benefits of Working in ICON
 
ICON enjoys a proven reputation for quality and is focused on staff development. We make it our mission to attract the most diverse and creative minds into the business and we continually strive to provide opportunities for our people to excel, grow and build a phenomenal career.
 
We understand that our greatest asset is the skills and talents of our people and they are truly what set us apart. Other than working with a phenomenal team of switched on and ambitious people, we also offer a very competitive benefits package. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.
 
We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.
 
ICON is an equal opportunity employer Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment
 
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