JUMP TO CONTENT
Shortlist
search jobs Search

Our Culture Application Process Career Resources Our Mission & Values

Administrative Assistant - 6 Month Fixed Term Contract

054835_2

About the role

This vacancy has now expired. Please click here to view live vacancies.
Administrative Assistant – 6 Month Fixed Term Contract
 
Location: Munich, Germany
 
Are you a recent graduate interested in joining a leading global organisation? Do you have previous administrative experience and enjoy supporting a busy department?
 
ICON plc, a leading Clinical Research Organisation, employing approximately 14,500 employees across 80 offices in 38 countries, seeks an ambitious and highly motivated Administrative Assistant to join its office in Munich, Germany.
 
Supporting senior business leaders, this is a fantastic opportunity to join a Top 5 global CRO and in a position where you can make an impact globally and support ICON’s mission to help its clients to accelerate the development of drugs and medical devices that save patient lives and improve their quality of life.
 
Your responsibilities will include
  • Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
  • Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
  • Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
  • Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
  • Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
  • Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
  • Maintain/update organization charts and distribution lists for department.
  • Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
  • Maintain and promote positive and professional working relationships with associates and management.
  • Follow all appropriate policies, procedures, safety rules and regulations. Take required training.
  • Provide backup to other Senior Administrative Assistants as directed by department head.
  • Any duties as assigned
What you will need:
  • Experience as Administrative Assistant or Sr. Administrative Assistant
  • Ability to communicate effectively both orally and in writing
  • Strong problem solving skills
  • Thorough knowledge of Microsoft Business Suite: Word, Excel, Outlook and Powerpoint
 
Benefits of Working in ICON
 
ICON enjoys a proven reputation for quality and is focused on staff development. We make it our mission to attract the most diverse and creative minds into the business and we continually strive to provide opportunities for our people to excel, grow and build a phenomenal career.
 
We understand that our greatest asset is the skills and talents of our people and they are truly what set us apart. Other than working with a phenomenal team of switched on and ambitious people, we also offer a very competitive benefits package. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.
 
We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.
 
ICON is an equal opportunity employer Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment
 
List #1

Day in the life

Nurse and patient
Understanding Roles in a Clinical Trial: Sponsors, CROs, and Sites

Teaser label

Industry

Content type

Blogs

Publish date

02/16/2026

Summary

What Sponsors, CROs, and Sites Each Do Clinical research brings together many organisations, each with a specific role in delivering a clinical trial. For those new to the industry, the relationsh

Teaser label

Learn how clinical trials are delivered by understanding the roles of sponsors, CROs, and sites.

Read more
Headshot of female
From Lab Bench to Program Leadership: Sinéad McKeon's Career at ICON

Teaser label

Our People

Content type

Blogs

Publish date

02/05/2026

Summary

Building expertise through diverse roles and continuous learning Sinéad McKeon's career at ICON demonstrates how scientific training can evolve into strategic leadership. Now a Senior Manager in Lab

Teaser label

Discover how a career can evolve from hands on lab work to program management in this interview with Sinéad McKeon.

Read more
Headshot image of male
Shaping the Future of Patient Safety: A Conversation with Hassan Aljobori

Teaser label

Our People

Content type

Blogs

Publish date

02/05/2026

Summary

Shaping the Future of Patient Safety At ICON, patient safety is the foundation of everything we do. Hassan Aljobori, Director of Pharmacovigilance, shares his journey through nine years of growth

Teaser label

Hassan shares his career journey, advice for building a career in pharmacovigilance, and what sets ICON apart as an employer.

Read more
View all

Similar jobs at ICON

Analytical Monitor

Salary

Location

Mexico, Mexico City

Location

Mexico City

Remote Working

Office or Home

Business Area

ICON Strategic Solutions

Job Categories

Clinical Data Management

Job Type

Permanent

Description

We are currently seeking an Analytical Monitor to join our growing client-dedicated team within Integrated Data Analytics & Reporting. As an Analytical Monitor at ICON, you will play a crucial role in

Reference

JR144410

Expiry date

01/01/0001

Magda Obregon

Author

Magda Obregon
Magda Obregon

Author

Magda Obregon
Read more Shortlist Save this role
Read more Shortlist Save this role
Clinical Trial Associate

Salary

Location

Mexico, Mexico City

Location

Mexico City

Remote Working

Office Based

Business Area

ICON Strategic Solutions

Job Categories

Clinical Trial Support

Job Type

Permanent

Description

We are currently seeking a Clinical Trial Administrator to join our diverse and dynamic team. As a Clinical Trial Administrator at ICON, you will play a pivotal role in assisting with the design and a

Reference

JR144521

Expiry date

01/01/0001

Ana Tello

Author

Ana Tello
Ana Tello

Author

Ana Tello
Read more Shortlist Save this role
Read more Shortlist Save this role
CRA

Salary

Location

Hungary, Budapest

Location

Budapest

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

We are currently seeking a Clinical Research Associate to join our diverse and dynamic team at ICON Plc. As a key member of our research department, you will be responsible for overseeing and coordina

Reference

JR144510

Expiry date

01/01/0001

Orsolya Berke

Author

Orsolya Berke
Orsolya Berke

Author

Orsolya Berke
Read more Shortlist Save this role
Read more Shortlist Save this role
CRA

Salary

Location

Hungary, Budapest

Location

Budapest

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

We are currently seeking a Clinical Research Associate II to join our diverse and dynamic team. As a Clinical Research Associate II at ICON, you will play a pivotal role in designing and analyzing cli

Reference

JR144512

Expiry date

01/01/0001

Orsolya Berke

Author

Orsolya Berke
Orsolya Berke

Author

Orsolya Berke
Read more Shortlist Save this role
Read more Shortlist Save this role
CRA

Salary

Location

Hungary, Budapest

Location

Budapest

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

We are currently seeking a Clinical Research Associate II to join our diverse and dynamic team. As a Clinical Research Associate II at ICON, you will play a pivotal role in designing and analyzing cli

Reference

JR144511

Expiry date

01/01/0001

Orsolya Berke

Author

Orsolya Berke
Orsolya Berke

Author

Orsolya Berke
Read more Shortlist Save this role
Read more Shortlist Save this role
Senior CRA

Salary

Location

Hungary, Budapest

Location

Budapest

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

We are currently seeking a Senior Clinical Research Associate (CRA) to join our diverse and dynamic team. As a Senior CRA at ICON Plc, you will play a critical role in overseeing and managing clinical

Reference

JR144509

Expiry date

01/01/0001

Orsolya Berke

Author

Orsolya Berke
Orsolya Berke

Author

Orsolya Berke
Read more Shortlist Save this role
Read more Shortlist Save this role
View Jobs

Browse popular job categories below or search all jobs above