Administrative Assistant of Clinical Studies Level 1

Home Based -CDMX

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

As a Senior Administrative Assistant at ICON, you will bring your expertise to our administrative services function, taking ownership of key deliverables and mentor colleagues across the team.

What You Will Do:

You will take ownership of executive support and administration deliverables, applying your expertise to complex challenges.

Key responsibilities include:

• Managing complex calendars, scheduling appointments, and coordinating meetings for senior executives and management team members.
• Handling confidential and sensitive information with discretion and professionalism.
• Drafting and editing correspondence, reports, presentations, and other documents as needed.
• Serving as a primary point of contact for internal and external stakeholders, including clients, vendors, and partners.
• Coordinating travel arrangements and accommodations for executives and management team members.
• Providing administrative support for special projects, events, and initiatives as assigned.

Your Profile:

You will have a strong foundation in executive support and administration, with the experience to work independently and guide others.

Required qualifications and experience:

• Bachelor's degree or equivalent work experience.
• Proven experience as an administrative assistant or similar role, supporting senior executives and management in a fast-paced environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Strong communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels of the organization.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to maintain confidentiality, exercise discretion, and handle sensitive information with integrity.
• Proactive, detail-oriented, and adaptable, with a positive attitude and willingness to take on new challenges.

What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply