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Archivist

Portland
Temporary
Reference: JR072048
This vacancy has now expired.
Description

At ICON, it's our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients' lives.

Our 'Own It' culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That's our vision. We're driven by it. And we need talented people who share it.
If you're as driven as we are, join us. You'll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you'll be helping shape an industry.

The Role:
The Archive Specialist ensures that on-site archive facilities are orderly, secure, and operating within tolerances described in corresponding procedures:
* Ensure that material received for archiving corresponds to that described in submission documentation
* Classify, index, label and store archived records using current inventory system/database
* Retrieve and re-file records as requested by site personnel or visiting auditor/inspector
* Ensure that movement of material in and out of the archives is appropriately documented
* Support sponsor audits and regulatory inspections by performing a review of inventory, retrieving necessary records, and providing a tour of the facility archives, if requested
* Maintain a collaborative relationship with off-site vendor archive contacts
* Manage scheduling of pick-up and deliveries to the facility, monitor associated costs, and make recommendations to Management regarding the vendor relationship
* Manage final record disposition process in an effort to reduce the volume of stored documentation.
* Maintain controlled procedures related to local Records Management
* Facilitate conversion of records to electronic media (e.g., scanning to DVD) for business continuity, space considerations, or convenience
* Complete the necessary document packaging and inventory updates resulting from record conversion. Acts in a proactive, flexible and responsive manner to customer needs

You will need:
* High School diploma or equivalent
* Background in science or GLP regulations desired
* A minimum of 5 years of experience in archival or document control procedures
* Skilled in operating office equipment such as copiers, printers, and scanning machines
* Skilled in operating a personal computer utilizing a variety of software applications
* Strong capacity of assessing and prioritizing multiple tasks and demands in a fast paced environment
* Great at establishing and maintaining cooperative working relationships with others in a team environment

Benefits of Working in ICON:
Our success depends on the quality of our people. That's why we've made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals - both ours and yours.
We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans - and related benefits such as life assurance - so you can save and plan with confidence for the years ahead.
But beyond the competitive salaries and comprehensive benefits, you'll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.

 

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