Logistics Coordinator I

The Logistics coordinators are responsible for for the set up and implementation of protocol specific logistics. They will monitor all inbound deliveries to ICON, as well as outbound shipments from ICON. The coordinator will be responsible to follow up on delays and other issues with relevant couriers to ensure client requirements are met. They will also be responsible for Proforma, Commercial Invoice creation, as well as liaising with clients in reference to the invoices.

The role

• To assist in the preparation of relevant documented instructions to ensure investigators fully comprehend the laboratory requirements of the protocol.
• Contact couriers for required collection information based on protocol site lists as provided by Project Management. Select couriers and provide collection information to Project Management in timely manner.
• Document and research any issues with inbound deliveries or courier invoices/documentation. Direct issues to relevant couriers or other contacts as required for clarification of the issue.
• Create Proforma, Commercial invoices based on the commodities of a particular shipment, as well as any country or client specifications. Liaise with client's CRO or Importer regarding shipment notification or assisting their invoice requirements for an Import Permit.
• To prepare and ship supplies to sites or other destinations as required (Dublin only).
• Collects and maintains inbound and outbound courier performance metrics.
• Obtains pricing quotes from carriers on shipments and seeks cost effective methods.
• Attends inter-departmental and CLW meetings to guide PM on import and export regulations related to Kits and Specimen shipments.
• To carry out specific tasks relevant to the Logistics assigned by the Logistics Management.

What you need

• Life Sciences Degree
• English to a professional level
• Working knowledge of computers, accuracy and attentiveness to detail is necessary.
• Self organisation, problem solving and team work
• Experience in Logistics or Logistics qualification preferred