Logistics/Shipping Coordinator I

Logistics Coordinator I - US, New York, NY, Farmingdale

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

Logistics/ Shipping Coordinator I- Farmingdale, NY on site 

The logistics coordinators are responsible for the set up and implementation of protocol specific logistics.  They will monitor all inbound deliveries to ICON, as well as outbound shipments from ICON. The coordinator will be responsible to follow up on delays and other issues with relevant couriers to ensure client requirements are met. They will also be responsible for Proforma, Commercial Invoice creation, as well as liaising with clients in reference to the invoices.

The role:

• To assist in the preparation of relevant documented instructions to ensure investigators fully comprehend the laboratory requirements of the protocol.
• Contact couriers for required collection information based on protocol site lists as provided by Project Management. Select couriers and provide collection information to Project Management in timely manner.
• Document and research any issues with inbound deliveries or courier invoices/documentation.  Direct issues to relevant couriers or other contacts as required for clarification of the issue.
• Create Proforma, Commercial invoices based on the commodities of a particular shipment, as well as any country or client specifications. Liaise with client’s CRO or Importer regarding shipment notification or assisting their invoice requirements for an Import Permit.
• To prepare and ship supplies to sites or other destinations as required (Dublin only).
• Collects and maintains inbound and outbound courier performance metrics.
• Obtains pricing quotes from carriers on shipments and seeks cost effective methods.
• Attends inter-departmental and CLW meetings to guide PM on import and export regulations related to Kits and Specimen shipments.
• To carry out specific tasks relevant to the logistics assigned by the Logistics Management.

What you need:

• Working knowledge of computers, accuracy and attentiveness to detail is necessary. 
• Experience in Shipping or Logistics qualification preferred along with 2 years of experience.
• Must be able to lift up to 60 lbs.
• Must have experience in processing over 100 outbound shipments per day/ high volume.
• Prepare domestic and international shipments courier airbills for transport through the various courier systems.
• Package shipments if necessary.
• Maintain daily shipping records/reports.
• Deliver high quality standards and strive for excellence, acts in a proactive, flexible manner to customer needs.
• Experience working in a CRO environment is a distinct advantage.
• Performs additional related duties as requested by management.

Hourly Pay Range:

$22.05/hr. to $27.56/hr. 

Actual compensation will be determined based on factors such as geographic location, work experience, education/training, and skill level.   You may be eligible for a bonus, stock compensation and commissions in some cases depending on your role and performance.

Visit our careers site to read more about the benefits ICON offers. 

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What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Salary range: -

Bonus, Com, Stock, Benefits & Disclaimer verbiage:
Actual compensation will be determined based on factors such as geographic location, work experience, education/training, and skill level. You may be eligible for a bonus, stock compensation and commissions in some cases depending on your role and performance.

Are you a current ICON Employee? Please click here to apply