Vendor Contracts Specialist

As a Site Activation Specialist - Contacts and Vendor Specialist, you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.

What you will be doing:

The position involves managing the entire lifecycle of contracts with external parties under the guidance of the Global Clinical Study Support (CSS) management. This includes handling the approval process, negotiation, execution, and financial reconciliation of various agreements. The role supports the CSS Central Services team and ensures compliance with legal and financial standards.

• Negotiate and execute agreements with Healthcare Practitioner (HCP) and non-HCP consultants, including Confidentiality Agreements (CDAs) and Consulting Agreements (CAs).
• Handle agreements with vendors, such as Master Services Agreements (MSAs) and Statements of Work/Work Orders (SOWs/WOs).
• Conduct Fair Market Value (FMV) evaluations and Needs Assessment for HCP/n-HCP engagements.
• Collaborate with Compliance and Legal teams for Fee-for-Service approvals.
• Perform Privacy and Cybersecurity Assessments for vendor engagements.
• Manage financial aspects of contracts, including supplier intake, purchase requisition, and purchase order management using ERP systems (specifically SAP Ariba).
• Work closely with Procurement and Finance/Accounting departments.
• Review and validate the accuracy of contracts and related documents.
• Assist in reporting Key Performance Indicators and Central Services metrics.
• Maintain consistent communication with internal clients through various channels, including in-person meetings, phone calls, and emails.

You are:

• Bachelor’s Degree in business administration, finance, science or related fields
• A minimum of 2-3 years of relevant experience is required; however, candidates with 8+ years of experience are preferred.
• Proficiency in SAP Ariba, Salesforce, Office Suite (Word, Excel, PowerPoint), and SharePoint.
• Strong understanding of contract lifecycle management, especially within clinical research and procurement contexts.
• Excellent communication and negotiation skills, with the ability to manage relationships with both vendors and internal stakeholders.
• Demonstrable experience in negotiation and conflict resolution, as well as proven ability to effectively manage change
• Highly organized with strong attention to detail and the ability to manage multiple tasks simultaneously.
• Ability to work efficiently in a dynamic, fast-paced environment.
• Excellent oral and written communication skills and interpersonal skills
• Excellent planning and organizational skills with effective time management

What ICON can offer you: 

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent. 

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.  

Our benefits examples include: 

• Various annual leave entitlements 

• A range of health insurance offerings to suit you and your family’s needs 

• Competitive retirement planning offerings to maximise savings and plan with confidence for the years ahead 

• Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being 

• Life assurance 

• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others 

Visit our careers website to read more about the benefits of working at ICON: https://careers.iconplc.com/benefits 

At ICON, diversity, inclusion & belonging are fundamental to our culture and values. Our rich diversity makes us more innovative which helps us better serve our people,  patients, customers, and our communities. We're proud of our diverse workforce and the work we’ve done to become a more inclusive organisation. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON  is committed to providing a workplace free of discrimination and harassment.  All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.  If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through this form. 

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