Facilities & Admin Coordinator (12-month fixed-term)
- Warsaw
- Facilities & Administratives Services
- ICON Full Service & Corporate Support
Talent Acquisition Business Partner
- Full Service Division
About the role
FAC - Warsaw, Poland - Onsite
ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.
We are now looking for a Facilities & Administration Coordinator to be based in our office in Warsaw, Poland – 12 months contract.
What You Will Be Doing:
- Assisting with the day-to-day management of facilities, including coordinating maintenance, repairs, and vendor services.
- Managing office supplies, equipment, and inventory to ensure availability and efficiency.
- Coordinating office moves, renovations, and space planning activities as needed.
- Assisting with administrative tasks such as scheduling meetings, managing calendars, and organizing documents.
- Providing input to the Facilities Manager and administrative team in various projects and initiatives.
Your profile:
- Minimum 1 year experience in a facilities or office administration role.
- Good knowledge of English and Polish.
- IOSH or NEBOSH qualification preferably.
- Great communications skills.
- Willingness to support the local and wider Facilities team.
- Ability to organize own workload.
- Excellent command of English (both spoken and written).
- Good digital literacy.
#LI-MK2
#LI-Onsite
What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
- Various annual leave entitlements
- A range of health insurance offerings to suit you and your family’s needs.
- Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
- Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
- Life assurance
- Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.
Visit our careers site to read more about the benefits ICON offers.
ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click here to apply
A better career. A better world. A better you.
Our people are our greatest strength, are the core of our culture and the driving force behind our success. Throughout all levels of the company, our people have a drive to succeed and a passion that ensures what we do, we do well. We help you build exciting and rewarding careers, deliver results to help bring life-changing medicine and devices to market and maintain ICON’s success as an industry leader. See all locations Read more
Day in the life
Teaser label
Inside ICONContent type
BlogsPublish date
12/17/2021
Summary
Special blog article submitted by Samantha Burt, Vice President, Global Talent Acquisition Looking in from the outside, it’s hard to know what really takes place at a company on a daily basis. No
Teaser label
Inclusion & BelongingContent type
BlogsPublish date
06/28/2021
Summary
Earlier this year ICON was awarded the 2021 Forbes Best Employers for Diversity Award. A full list of ICON’s industry awards can be viewed here. Forbes partnered with market research company Statista
Similar jobs at ICON
Salary
Location
Turkey, Ankara
Department
Full Service - Regulatory
Location
Ankara
Remote Working
Hybrid: Office/Remote
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Permanent
Description
We are currently seeking a Senior Administrative Assistant to join our diverse and dynamic team at ICON. As the Senior Administrative Assistant, you will provide high-level administrative support to s
Reference
JR123114
Expiry date
01/01/0001
Salary
Location
Netherlands, Groningen GRQM
Department
Full Service - Corporate Support
Location
Groningen
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Temporary Employee
Description
At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives. Our ‘Own I
Reference
JR123682
Expiry date
01/01/0001
Author
Hajni HowardAuthor
Hajni HowardSalary
Location
Netherlands, Groningen GRQP
Department
Full Service - Corporate Support
Location
Groningen
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Permanent
Description
We are currently seeking a Senior Facilities & Administration Coordinator to join our diverse and dynamic team. As the Senior Coordinator, you will provide leadership and expertise to ensure the effic
Reference
JR123424
Expiry date
01/01/0001
Author
Hajni HowardAuthor
Hajni HowardSalary
Location
UK, Swansea (PRA)
Department
Full Service - Corporate Support
Location
Swansea
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Permanent
Description
Facilities & Administration team have responsibility for providing industry leading offices, laboratories and clinics as well as directing facilities support services to our global colleagues and aid
Reference
JR121804
Expiry date
01/01/0001
Author
Maya KatsarskaAuthor
Maya KatsarskaSalary
Location
Ireland, Dublin
Department
Full Service - Corporate Support
Location
Sofia
Prague
Paris
Dublin
Milan
Warsaw
Bucharest
Strasbourg
Bratislava
Reading
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Permanent
Description
The Global Travel Director will oversee all aspects of global travel management for the organization, ensuring the efficient, cost-effective, and safe movement of our teams, including clinical trial s
Reference
JR123380
Expiry date
01/01/0001
Author
Maya KatsarskaAuthor
Maya KatsarskaSalary
Location
Ireland, Dublin
Department
Full Service - Corporate Support
Location
Dublin
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Permanent
Description
Reporting to the Global Director of ER&R and Physical Security, the 'Physical Security Specialist' is responsible for the implementation of ICON’s Physical Security Policies, Procedures and Technology
Reference
JR120709
Expiry date
01/01/0001
Author
Maya KatsarskaAuthor
Maya Katsarska