Facilities & Admin Coordinator

•     Uses discretion with support from Manager to identify and resolve day-to-day issues to maintain and/or improve service
•     *Support essential central services such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational.
•    *In the absence of a dedicated Receptionist, carry out the Reception function. When a dedicated Receptionist is in place, provide cover during breaks, annual leave and sickness including coordination of couriers and internal post processes (where applicable).
•    *Assist with management of local Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking.
•    *Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department  metrics.
•     Source and monitor suppliers, including ordering, stock control and distribution in compliance with procurement and purchasing policies.
•     Support and compliance with Global Business Continuity program
•     Health & Safety (H&S) Management - Act as local H&S Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation. Responsible for a call-out system for emergencies or alarm-related calls. Implementation and compliance with fire safety procedures.

•    Coordination and Delivery of Facilities and Administration Induction for new employees.
•    Support other GBS functions at a local level, such as invoice scanning and log completion for Finance where required.
•    Keep management informed of any issues within the organization that require attention.
•    Assist with additional facilities-related projects for the department as assigned.