Pharmacovigilance Administrator

Pharmacovigilance Assistant - Poland or Bulgaria - office based with flex

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

We are currently seeking a Pharmacovigilance Administrator to join our diverse and dynamic team. This role is ideal for experienced administrators who are motivated by purpose-driven work and thrive in structured, detail-oriented environments.

At ICON, you will play a key role behind the scenes of clinical research—ensuring that critical safety information is accurately captured, documented, and reported. Your work will directly support patient safety and the safe development of new and existing medicines used worldwide.

This is a hybrid position, requiring attendance at our Warsaw (Poland) or Sofia (Bulgaria) office three days per week.

What You Will Be Doing:

• Managing and coordinating the flow of safety information across internal systems and stakeholders
• Reviewing, organizing, and maintaining accurate documentation in line with regulatory requirements
• Ensuring timely and precise data entry into safety databases
• Supporting the preparation and submission of safety reports to regulatory authorities and clients
• Collaborating with cross-functional teams to ensure processes are followed and deadlines are met
• Acting as a key point of coordination to maintain high-quality, audit-ready documentation

What We’re Looking For:

• Previous experience in an administrative, coordination, or documentation-focused role (ideally in a regulated environment)
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and commitment to accuracy
• Confident communication skills and ability to work across teams
• Experience working with data, documentation, or reporting tools (e.g., Excel, internal systems)
• A structured, process-driven mindset with a focus on quality and compliance

A background in life sciences or pharmacovigilance is an advantage, but not essential—we value transferable administrative experience and a willingness to learn.

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What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply