Project Assistant, IDEA

Project Assistant, IDEA

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

Project Assistant, IDEA

Location: Office-based three days/ week

This position is primarily responsible for the administrative aspects of a clinical trial in support of the Endpoint Adjudication and/or Data Monitoring Committee Project Manager. 

What you will be doing

• Recognize, exemplify and adhere to ICON's values which centers around our commitment to People, Clients and Performance.

• As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.

• Assists the Project Manager with the development of project specific processes and Procedure Manual, as needed.

•  Establish and maintain project email box.

• Communicates with the study team (ie sites, CRAs, Committee Members) as directed by the Project Manager. 

• Establish and maintain project email box.

• Assists with project specific process/system training for study team (ie sites, CRAs, Committee Members), as directed by Project Manager. 

• Generates and distribute project reports as directed by Project Manager.

• Maintains study team contact information, as needed.

• Assists Project Manager with generating agenda and meeting minutes as needed.

• Attends internal project team meetings.

• Assists Project Manager with development of Site Manual as needed.

• Schedules meetings, teleconferences, web exes as directed by Project Manager.

• Maintains all aspects of project tracking (ie endpoints, site queries, documents) as directed by the Project Manager.

• Maintains study files as directed by Project Manager.

• Facilitates document translation as necessary.

• Redacts documents as directed by Project Manager.

• Manages courier deliveries and document upload as necessary.

• Keeps management apprised of any potential/actual project issues.

• Reports any identified out of scope activities to Project Manager.

• Assists in ensuring audit readiness.

• Performs other activities as identified and requested by Project Manager.

• Assists with quality control measures as directed by Project Manager. 

Your profile

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Ability to interact effectively and professionally with various levels of study team for both internal and external departments, vendors, and committee members. 

• Organizational, time management, and problem solving skills

• Documentation and communication skills

• Computer skills (ie Microsoft Word, Excel, PowerPoint, Outlook)

• Fluent in written and verbal English

• Prior relevant  administrative Experience 

What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply