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Publications Senior Project Manager - CHC Group

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About the role

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CHC Group, LLC (CHC), an ICON Plc Company, is a medical communications company focused on medical/scientific content development and consultative services. The Publications Senior Project Manager will oversee a portfolio of publication projects throughout all stages of development and will lead a team of operational and editorial staff dedicated to executing a variety of services for our pharmaceutical and medical device clients.
 
Job Description
Responsibilities include, but not limited to:
  • Manage the publication development process (initiation–publication) including financial oversight
  • Ensure deliverables meet with client expectations and preferences
  • Understand and oversee industry compliance standards (eg, The Sunshine Act, ICMJE)
  • Develop and oversee team SOPs and update them as needed
  • Coordinate publication review/approval process using publication management tools (e.g., PubsHub PMSolution, Datavision) 
  • Develop and monitor project plans with timelines/milestones
  • Lead project status meetings with internal team, clients, and external contractors
  • Support the submission of final publications (abstracts, manuscripts) to congresses and journals
  • Serve as the project point of contact for clients, authors, and internal teams
  • Liaise with internal team and support staff (Creative/Graphics, Editorial/Copyedit, Finance)
  • Oversee and train other operational staff such as Project Coordinators
  • Assist with the development of proposals and project budget estimates
  • Participate in business development activities including RFP responses and company pitches
  • Monitor and report revenue and review client invoices to ensure timeliness and accuracy
  • Assess project issues/risks and identify solutions to meet productivity, quality and client goals
 
EDUCATION:
  • Minimum: Bachelor’s degree (BS/BA)
  • PMP, CAPM, and CMPP are encouraged to apply
 
EXPERIENCE AND SKILLS:
  • 7+ years of years of publication project management experience in a healthcare or medical communications agency, biotechnology/pharmaceutical industry, or a related field 
  • Highly proficient with MS Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat; familiarity with using FTP sites, DropBox, and WebEx (or similar systems) preferred
  • Working within a team environment and managing direct reports
 
COMPETENCIES (CHARACTERISTICS AND WORK STYLE):
  • Experience supporting/coordinating publications process flow in a healthcare communications agency or pharmaceutical environment
  • Strong understanding of the medical publications review, approval, and submissions process
  • Demonstrated ability to prioritize and schedule tasks to meet tight deadlines 
  • Detail oriented with strong organizational and time management skills
  • Excellent interpersonal and verbal/written communication skills and experience with client interface
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