Site Management Administrator

Site Management Administrator, office based hybrid, Warsaw, Poland

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

We are currently seeking a Site Management Administrator to join our diverse and dynamic team. As a Site Management Administrator at ICON, you will play a pivotal role in providing administrative support to the site management team, contributing to the smooth operation of clinical trials and the advancement of inNvative treatments and therapies.

What you will be doing

• Assisting with the coordination of site management activities, including scheduling site visits, preparing meeting materials, and maintaining study documentation.

• Supporting the development and maintenance of site management plans, ensuring alignment with study protocols and regulatory requirements.

• Managing site-related communications, including emails, phone calls, and correspondence, and ensuring timely and accurate responses.

• Facilitating the distribution and tracking of study-related materials to investigative sites, ensuring compliance with study timelines and requirements.

• Providing administrative support to site management team members, including calendar management, expense reporting, and travel arrangements.

Your profile

• Bachelor's degree or equivalent experience in a relevant field.

• Previous experience in an administrative role, preferably in a healthcare or clinical research setting.

• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

• Excellent communication and interpersonal skills, with the ability to work effectively with cross-functional teams and external stakeholders.

• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software applications.

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What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply