Supervisor, Facilities & Administration

At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.

Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That’s our vision. We’re driven by it. And we need talented people who share it.
If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.

The role:
At ICON we have an exciting opportunity for an expert Facilities Supervisor to join our team. This is an important role for us as you will work with business leaders to ensure that our Beijing site is maintained to the highest standards.
• Identifying and resolve day-to-day issues to maintain and/or improve services to ICON’s Beijing community.
• Support essential central services such as facilities operations, security, maintenance, mail, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational.
• Assist with management of Beijing site Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking.
• Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics.
• Source and monitor suppliers, including ordering, stock control and distribution in compliance with procurement and purchasing policies.
• Ensuring compliance with the Global Business Continuity program Health & Safety (H&S) Management – Act as local H&S Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation.
• Responsible for a call-out system for emergencies or alarm-related calls.
• Implementation and compliance with fire safety procedures.
• Assist with additional facilities-related projects for the department as assigned.

You will need:
• Degree qualified ideally in relevant facilities & administration discipline.
• Prior relevant experience in a Facilities and Administration related role in a large organisation.
• Experience collaborating on larger facilities projects a distinct advantage.
• Strong financial/accounting, budgetary, tracking and reporting experience.
• Proficient with Microsoft Office Suite particularly Excel Experience working with AutoCAD & space planning an advantage.
• Experience in specifying, costing and carrying our small to medium Facilities Projects.
• Ability to be inventive and proactive in taking care of issues that may arise.
• Strong oral and written communication skills, with proficiency in English.
• Strong interpersonal skills and ability to interact at all levels.
• Awareness of workplace Health & Safety regulations.

Benefits of Working in ICON:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals – both ours and yours.
We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans – and related benefits such as life assurance – so you can save and plan with confidence for the years ahead.
But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.