Transactions Assistant
- Barcelona
- Project Management
- ICON Strategic Solutions
About the role
This vacancy has now expired. Please click here to view live vacancies.
The role holder will provide a confidential, proactive and highly professional personal service to contributes to operational procurement activities, carrying out sourcing and supplier management activities. A key element of this role is the coordination of Purchase To Pay (P2P) activities between the Procurement Teams and the Accounts Payable or Purchase To Pay Department. Develop internal and external relationships with suppliers and cross-functional teams support in reviewing supplier samples and/or demonstrations with the buying organisation management and user departments. This Transaction Assistant role will report into the Director, Portfolio, Resource and Capacity Management, and soft line managed by Associate Director Transactions business process Improvements and their primary responsibility will be processing purchasing requests on OPEX and CAPEX, invoicing management, financial data management, accrual sheets and any other relevant financial operations tasks.
What you will be doing
- Serve as the first line of contact for our Global Clinical Pharmacology Safety Sciences CPSS employees and partners (>700 + employees).
- Triage of centralised purchasing mailbox for accurate and prompt generation of POs.
- Raises purchase requisitions and amends existing purchase orders on behalf of R&D study leaders, and CPSS employees.
- Provide support and develop expertise in finance systems: Coupa - Become (SME) Subject matter expert in system.
- Develop good relationships with customers and partners - checking status of Purchase Requisitions (PR) and provide regular updates to customers to ensure there are no delays in purchase orders being generated. Investigate PO issues on customer’s behalf.
- Invoice resolution - Solve tickets and web requisition issues, as well as serving as a POC (point of contact) for outside vendors.
- Proactively decrease the number of invoices on hold (IOHs), ensuring a robust procure-to pay process.
- Create and maintain accurate data records in CPSS in a timely manner.
- Promote compliance with established Sponsor's finance policy, standards, and processes.
- Set up new supplier accounts in Coupa
- Process e-pay requests.
- Work with our Central Support Office to submit Cyber grants on behalf of CPSS
- Promote compliance with established Sponsor's finance policies, standards and processes
You Are
- Experience raising purchase orders and managing invoices
- Experience of working in a high volume, performance driven transactions environment.
- Experience of working in a customer-oriented organisation and track record of delivering high levels of customer service to internal and external customers.
- Excellent Microsoft Excel skills
- Influencing and interpersonal skills
- Communication skills
- Fluent English.
- Open minded and willing to integrate in a young team
Benefits of Working in ICON:
Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.
At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.
ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.
Impactful work. Meaningful careers. Quality rewards.
At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential. See all locations Learn more about Our Culture at ICON
Day in the life

Teaser label
Career ProgressionContent type
BlogsPublish date
05/30/2023
Summary
Clinical research is the backbone of the life sciences industry. In fact, the established processes used to accurately trial and research medical, surgical and behavioural intervention are ess
Similar jobs at ICON
Salary
Location
Ireland, Dublin
Department
Full Service - Development & Commercialisation Solutions
Location
Sofia
Dublin
Reading
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Clinical Project Management
Project Management
Job Type
Permanent
Description
At ICON, it’s our people that set us apart.As a global provider of drug development solutions, our work is serious business. But that doesn’t mean you can’t have fun while you do it. With our vision t
Reference
JR127636
Expiry date
01/01/0001
Author
James SmithAuthor
James SmithSalary
Location
United States
Department
Project Management Roles
Location
United States
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Project Management
Job Type
Permanent
Description
As a Project Manager/Integrated Study Timeline Manager you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.
Reference
2025-118842
Expiry date
01/01/0001
Author
Melissa BennerAuthor
Melissa BennerSalary
Location
United States
Department
Project Management Roles
Location
United States
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Project Management
Job Type
Permanent
Description
As a Project Manager/Integrated Study Timeline Manager you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.
Reference
2025-118841
Expiry date
01/01/0001
Author
Melissa BennerAuthor
Melissa BennerSalary
Location
Canada
Department
Project Management Roles
Location
Canada
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Project Management
Job Type
Permanent
Description
As a Clinical Trial Project Planner you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.
Reference
2025-118909
Expiry date
01/01/0001
Author
Brendan HoeyAuthor
Brendan HoeySalary
Location
Puerto Rico
Department
Project Management Roles
Location
Puerto Rico
Remote Working
Office Based
Business Area
ICON Strategic Solutions
Job Categories
Project Management
Job Type
Permanent
Description
As a Project Manager you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence. You will be partnering with one of our global phar
Reference
2025-118937
Expiry date
01/01/0001
Author
Magda ObregonAuthor
Magda ObregonSalary
Location
United States
Department
Project Management Roles
Location
United States
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Project Management
Job Type
Permanent
Description
As a Program Manager, Clinical Data Science you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.
Reference
2025-118535
Expiry date
01/01/0001
Author
Jonathan HolmesAuthor
Jonathan Holmes