JUMP TO CONTENT
Shortlist
search jobs Search

Our Culture Application Process Career Resources Our Mission & Values

Contracts Associate

  1. Warsaw, Madrid, Reading, Mechelen, Swansea
JR143684
  1. Corporate Support
  2. ICON Strategic Solutions
  3. Remote or Office

About the role

This vacancy has now expired. Please click here to view live vacancies.

Contract Management I Project Management I PMO

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

Job Advert Posting

For our client in the Ghent region, we are seeking an enthusiastic individual who is eager to start or further develop their career in the Pharmaceutical/Biotech industry. We welcome applications from both recent graduates and experienced candidates with a background in finance. The key requirement is a strong willingness to learn and grow within the field, combined with solid administrative, coordination, and project management skills, as well as a clear interest in financial and contractual processes.

The PMO Project Contracting Coordinator acts as a central operational support within Clinical Development. The role plays a critical part in the administrative, financial, and logistical setup and management of contracts supporting R&D programs. This includes, but is not limited to, contracts involving external stakeholders such as Healthcare Professionals (HCPs) and Key Opinion Leaders (KOLs), as well as other third-party agreements relevant to clinical and development activities. By ensuring consistent, accurate, and reliable contract support, the role enables key stakeholders to focus on the successful advancement of development programs.


What you will be doing:

  • Act as the single point of contact for colleagues regarding contract setup, purchase order creation, and invoice follow-up.

  • Manage interactions and workflows, ensuring timely and accurate processing.

  • Develop fluency in relevant business processes, proactively identifying and resolving blockers to ensure smooth operations.

  • Demonstrate project management qualities to effectively coordinate across a range of stakeholders, ensuring clear communication and swift follow-up.

  • Maintain a strong understanding of financial processes related to contracting, invoicing, and tracking.

  • Continuously explore and propose improvements to ways of working, contributing to operational excellence.

Your Profile:

  • Proven experience in contract administration, project coordination, or financial operations within a clinical or pharmaceutical environment.

  • Strong organizational and communication skills, with the ability to manage multiple priorities and stakeholders.

  • Familiarity with tools for workflow management platforms.

  • Understanding of financial and procurement processes, including purchase orders and invoicing.

  • Proactive, curious mindset with a drive for process improvement.

#LI-VV1

#LI-Hybrid

What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

  • Various annual leave entitlements
  • A range of health insurance offerings to suit you and your family’s needs.
  • Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
  • Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
  • Life assurance
  • Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply

List #1

Day in the life

A picture of two people, one is writing. There are a pair of glasses at the front of the picture
How to promote leadership in your team

Teaser label

Inside ICON

Content type

Blogs

Publish date

06/23/2020

Summary

“Leadership is a choice; it is not a rank." In a recent TedTalk, leadership expert Simon Sinek discussed the ideal behavioral traits that came with being a good leader. Not only is it essential

Teaser label

“Leadership is a choice; it is not a rank." In a recent TedTalk, leadership expert Simon Sinek discussed the ideal behavioral traits that came with being a good leader.

Read more
A picture of two people speaking to someone over video chat on a laptop
Digital interviewing: How ICON is increasing hiring flexibility

Teaser label

Inside ICON

Content type

Blogs

Publish date

06/12/2020

Summary

Though digital interviews are relatively new to the recruitment scene, the shift to remote working has seen an unprecedented surge in demand and usage. In 2019, companies were increasingly adopt

Teaser label

Though digital interviews are relatively new to the recruitment scene, the shift to remote working has seen an unprecedented surge in demand and usage.

Read more
Why work for ICON in Ireland

Teaser label

Inside ICON

Content type

Blogs

Publish date

01/28/2015

Summary

ICON began its journey to international success from humble beginnings in Ireland in 1990. Started by Dr John Climax and Dr Ronan Lambe, the first office had five team members and since then has

Teaser label

ICON began its journey to international success from humble beginnings in Ireland in 1990.

Read more
View all

Similar jobs at ICON

Medical Operations Virtual Meeting Moderator

Salary

Location

US, Blue Bell (ICON)

Location

Blue Bell

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Facilities & Administratives Services

Job Type

Permanent

Description

We are currently seeking a Presentation Specialist to join our diverse and dynamic team. As a Presentation Specialist at ICON, you will play a pivotal role in creating visually engaging presentations

Reference

JR145602

Expiry date

01/01/0001

Brandon Pupek

Author

Brandon Pupek
Brandon Pupek

Author

Brandon Pupek
Read more Shortlist Save this role
Read more Shortlist Save this role
Investigator Pricing Analyst

Salary

Location

Mexico, Mexico City

Location

Mexico City

Remote Working

Hybrid

Business Area

ICON Strategic Solutions

Job Categories

Accounting & Finance

Job Type

Permanent

Description

We are currently seeking an Investigator Pricing Analyst to join our diverse and dynamic team. As an Investigator Pricing Analyst at ICON, you will play a pivotal role in determining fair market value

Reference

JR142489

Expiry date

01/01/0001

Magda Obregon

Author

Magda Obregon
Magda Obregon

Author

Magda Obregon
Read more Shortlist Save this role
Read more Shortlist Save this role
Manager, Finance

Salary

Location

India, Chennai

Location

Chennai

Trivandrum

Remote Working

Hybrid

Business Area

ICON Full Service & Corporate Support

Job Categories

Accounting & Finance

Job Type

Permanent

Description

Manager Finance ReportingLocation : Chennai (Hybrid Role)The role is responsible for leading the end‑to‑end reporting function, including building scalable data models, KPIs, and Power BI dashboards t

Reference

JR145156

Expiry date

01/01/0001

Moushami Roy

Author

Moushami Roy
Moushami Roy

Author

Moushami Roy
Read more Shortlist Save this role
Read more Shortlist Save this role
Senior Contract Analyst

Salary

Location

Germany, Frankfurt

Location

Frankfurt

Mannheim

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Corporate Support

Job Type

Permanent

Description

We are currently seeking a Senior Contract Analyst to join our diverse and dynamic team. As a Senior Contract Analyst at ICON, you will play a pivotal role in managing contractual agreements, ensuring

Reference

JR144645

Expiry date

01/01/0001

Sarah Cameron

Author

Sarah Cameron
Sarah Cameron

Author

Sarah Cameron
Read more Shortlist Save this role
Read more Shortlist Save this role
Accounts Payable Associate

Salary

Location

India, Chennai

Location

Chennai

Trivandrum

Remote Working

Hybrid

Business Area

ICON Full Service & Corporate Support

Job Categories

Accounting & Finance

Job Type

Permanent

Description

Summary:Responsible for ensuring timely and accurate processing, payment and reconciliation of creditor invoices, investigator payment requests and employee expense claims.What You Will Be Doing:Timel

Reference

JR139678

Expiry date

01/01/0001

Shrayashi Ghosh

Author

Shrayashi Ghosh
Shrayashi Ghosh

Author

Shrayashi Ghosh
Read more Shortlist Save this role
Read more Shortlist Save this role
Accounts Payable Associate

Salary

Location

Mexico, Mexico City

Location

Mexico City

Remote Working

Hybrid

Business Area

ICON Full Service & Corporate Support

Job Categories

Accounting & Finance

Job Type

Permanent

Description

We are currently seeking an Accounts Payable Associate to join our Finance Operations team. This role plays a critical part in ensuring accurate administration of the global corporate credit card prog

Reference

JR144773

Expiry date

01/01/0001

Florencia Borello Taiana

Author

Florencia Borello Taiana
Florencia Borello Taiana

Author

Florencia Borello Taiana
Read more Shortlist Save this role
Read more Shortlist Save this role
View Jobs

Browse popular job categories below or search all jobs above