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Contracts Associate

  1. Warsaw, Madrid, Reading, Mechelen, Swansea
JR143684
  1. Corporate Support
  2. ICON Strategic Solutions
  3. Office or Home
Apply Save job

About the role

Contract Management I Project Management I PMO

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

Job Advert Posting

For our client in the Ghent region, we are seeking an enthusiastic individual who is eager to start or further develop their career in the Pharmaceutical/Biotech industry. We welcome applications from both recent graduates and experienced candidates with a background in finance. The key requirement is a strong willingness to learn and grow within the field, combined with solid administrative, coordination, and project management skills, as well as a clear interest in financial and contractual processes.

The PMO Project Contracting Coordinator acts as a central operational support within Clinical Development. The role plays a critical part in the administrative, financial, and logistical setup and management of contracts supporting R&D programs. This includes, but is not limited to, contracts involving external stakeholders such as Healthcare Professionals (HCPs) and Key Opinion Leaders (KOLs), as well as other third-party agreements relevant to clinical and development activities. By ensuring consistent, accurate, and reliable contract support, the role enables key stakeholders to focus on the successful advancement of development programs.


What you will be doing:

  • Act as the single point of contact for colleagues regarding contract setup, purchase order creation, and invoice follow-up.

  • Manage interactions and workflows, ensuring timely and accurate processing.

  • Develop fluency in relevant business processes, proactively identifying and resolving blockers to ensure smooth operations.

  • Demonstrate project management qualities to effectively coordinate across a range of stakeholders, ensuring clear communication and swift follow-up.

  • Maintain a strong understanding of financial processes related to contracting, invoicing, and tracking.

  • Continuously explore and propose improvements to ways of working, contributing to operational excellence.

Your Profile:

  • Proven experience in contract administration, project coordination, or financial operations within a clinical or pharmaceutical environment.

  • Strong organizational and communication skills, with the ability to manage multiple priorities and stakeholders.

  • Familiarity with tools for workflow management platforms.

  • Understanding of financial and procurement processes, including purchase orders and invoicing.

  • Proactive, curious mindset with a drive for process improvement.

#LI-VV1

#LI-Hybrid

What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

  • Various annual leave entitlements
  • A range of health insurance offerings to suit you and your family’s needs.
  • Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
  • Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
  • Life assurance
  • Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply

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