Facilities & Admin Coordinator
TA Business Partner
- Full Service Division
About the role
This vacancy has now expired. Please see similar roles below...
We are looking for a person who is looking for a
hands-on role as a Facilities & Admin Coordinator who can exercise sound
judgment as it relates to our state-of-the-art office by keeping the physical
building and all of its operations running smoothly. In this role,
you would coordinate daily tasks around maintaining an office that houses a
large staff along with executives and client visits.
Responsibilities:
- Uses discretion with support from Manager to identify and resolve day-to-day issues to maintain and/or improve service
- Support essential central services such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational
- In the absence of a dedicated Receptionist, carry out the Reception function. When a dedicated Receptionist is in place; provide cover during breaks, annual leave and sickness including coordination of couriers and internal post processes (where applicable)
- Assist with management of local Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking
- Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics
- Coordination and Delivery of Facilities and Administration Induction for new employees
Requirements:
- Minimum of HS Diploma or local equivalent
- 2-3 years of experience in a large organization
- Proficient in MS Office
- Strong organizational skills and ability to multi-task
If you are adaptable, people-oriented, and organized
and would like a role with a global leader coordinating facilities duties, then
this may be right position for you.
ICON
is an equal opportunity employer - Minorities/Females/Disabled/Veterans and
committed to providing a workplace free of any discrimination or harassment.
A better career. A better world. A better you.
Our people are our greatest strength, are the core of our culture and the driving force behind our success. Throughout all levels of the company, our people have a drive to succeed and a passion that ensures what we do, we do well. We help you build exciting and rewarding careers, deliver results to help bring life-changing medicine and devices to market and maintain ICON’s success as an industry leader. See all locations Read more
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