Marketing Events Co-ordinator

Marketing Event Coordinator at ICON: 

In this Dublin based position, as a part of the Marketing and Communications team, you will provide support for company sponsored industry tradeshows and events to ensure successful execution. This includes assisting with logistical planning of large tradeshows as well as supporting smaller sponsored conferences and/or company hosted seminars, workshops or events.

Who Are We?

ICON plc is a fast-growing global provider of outsourced development services to the pharmaceutical, biotechnology and medical device industries, known for its innovative approach. Located in over 40 countries with over 80 offices worldwide, ICON has over 11,700 employees globally and is among the top 5 CROs (Contract Research Organizations) in the world.

What’s In It For You?

We provide a strong benefits package that includes a comprehensive health plan, retirement plans, competitive pay, vacation, and an annual incentive plan to reward performance. 

We have a friendly environment where you can be fully engaged, motivated and rewarded. As a professional services provider, our employees are our best asset and we encourage them to realize their potential within a performance culture that is demanding and exciting

Responsibilities:

• Work with Marketing team and cross-functional stakeholders to coordinate logistics and deliverables for trade shows. Logistics can include: booking booth and meeting space, coordinating registration badges, managing housing, ordering exhibit show services, AV, catering and/or shipping event materials as required.
• Work with conference organizers and/or vendors, e.g. exhibit house, creative agency, printers, lead retrieval company to ensure timely, cost-effective execution
• Manage corporate conference calendar including coordinating with internal partners on upcoming sponsorship activity, fulfilling logistical requests, maintaining EventExpress, CRM, project management systems
• Assist in creation and distribution of pre-show and post-show communications
• Occasional on-site support, execution, and management of events, including show set-up and take-down
• Process expenses, update and manage budget tracker, and assist in complete financial reconciliation
• Utilize Customer Relationship Management process and technologies (Salesforce.com, Pardot) to ensure timely processing of show leads and accurately report on results

To Succeed You Will Need:

• Bachelor's Degree, preferably in Communications, Marketing, or a closely related field, or equivalent work experience
• Minimum 1-2 years of trade show/events experience in a professional services or B2B environment. Experience in the life science industry preferred. 
• Ability to work in a fast paced, multi-cultural matrix structure environment, with multiple and changing priorities while maintaining strong focus on execution and results
• Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization both internally and externally
• Self-motivated, resourceful, and have excellent written, verbal communication and presentation skills 
• Strong organizational, planning, and problem-solving skills 
• Detail-oriented with excellent follow-up, budgeting, and time management skills
• Adept at handling multiple complex projects simultaneously under pressure to meet tight deadlines
• Knowledge of marketing communications and graphics helpful
• IT literacy, including Microsoft Office 
• Willing to travel up to 10% (Domestic and/or International) to organize events as needed, may include travel on some evenings and weekends

What’s Next?

Following your application you will be contacted by one of our dedicated recruiters and if successful we will be able to provide you with more details about this opportunity.

We invite you to review additional opportunities at www.iconplc.com/careers.

ICON plc is an equal opportunity employer - Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment.