Medical Admin Assistant I

 • *Provide administrative support for Medical Affairs and Drug Safety • "Distribute Serious Adverse Event Reports to Sponsors, sites, and applicable ICON personnel following Standard Operating Procedures

 • *Distribute Exception Approvals, hospital record, and miscellaneous documentation to appropriate Sponsor contacts following Standard Operating Procedures

 • "File all Medical Affairs and drug safety documents within allotted timeframes

 • "Maintain data entry for Serious Adverse Event and miscellaneous tracking logs for ongoing studies • *Assist with organization and planning of meetings, including preparation and distribution of presentations, agendas, and meeting minutes, as requested.

 • "Distribute all subject specific material to the appropriate ICON staff

• "Dally entry into, and maintenance of, appropriate tracking systems (e.g. SAE tracking systems)

 • "Handle mailing activities for Medical Affairs and Drug Safety (iShip, FedEx, Mail room, etc) • *Answer SAE Hot Line, and other departmental phone lines as necessary; document contacts and submit to appropriate personnel

 • "Maintain office supplies and equipment as needed by the department • *Create, maintain and audit work tracking systems

• *Train and mentor new MAA staff; serve as back-up to other administrative staff as needed

 • * Ensure accuracy and audit readiness of Medical Affairs and Drug Safety files. and file room as assigned

• *Perform regular checks of the after hours pager/cell phone and the SAE and PEP hotlines, as assigned

• *Other administrative tasks as Identified and requested by management