Facilities & Admin Coordinator

Facilities & Admin Coordinator - Office-based - Warsaw, Poland (to support the Langen office in Germany)

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

Office based role in Warsaw or Sofia, basic knowledge of German is a must!

We are currently seeking a Facilities & Admin Coordinator to join our diverse and dynamic team. As the Coordinator, you will play a vital role in ensuring the smooth operation of our facilities and providing administrative aid to various departments.

What you will be doing:

•    Assisting with the day-to-day management of facilities, including coordinating maintenance, repairs, and vendor services.
•    Managing office supplies, equipment, and inventory to ensure availability and efficiency.
•    Coordinating office moves, renovations, and space planning activities as needed.

•    Handling and processing invoices for the Langen office in Germany.
•    Assisting with administrative tasks such as scheduling meetings, managing calendars, and organizing documents.
•    Providing input to the Facilities Manager and administrative team in various projects and initiatives.

Your profile: 

•    Bachelor's degree in business administration, facilities management, or a related field preferred.
•    Previous experience in facilities management, administrative duties, or related roles is advantageous.
•    Proficiency in German and English.
•    Strong organizational and time management skills with the ability to prioritize tasks effectively.
•    Proficiency in Microsoft Office Suite and familiarity with facility management software is a plus.
•    Excellent communication and interpersonal skills with a customer service-oriented approach.
 

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What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, diversity, inclusion & belonging are fundamental to our culture and values. Our rich diversity makes us more innovative which helps us better serve our people, patients, customers, and our communities. We're proud of our diverse workforce and the work we’ve done to become a more inclusive organisation. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply