Outsourcing Coordinator - Home-Based

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations. With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life. Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

POSITION SUMMARY:

The Outsourcing Administrative Assistant will be responsible for supporting the Outsourcing Managers with various aspects relating to the development of HCP agreements including, but not limited to, all aspects of Fair Market Value (FMV), agreement execution and associated Purchase Order requests. This person will also act as a back-up to the Contracts Coordinator as required.

In addition, the Outsourcing Administrative Assistant will support Outsourcing with administrative responsibilities.

KEY RESPONSIBILTIES:

• Review of HCP CVs to determine accurate FMVs
• Review of Needs Assessment Forms and seeking clarity where required
• Initial entry of opportunities into the Sponsor Contracting Tool (VCT)
• Works closely with the Outsourcing Manager responsible for HCP contracts
• Uploads FMVs and needs assessments into the VCT
• Distributes, tracks and monitors all HCP-related agreements through signature process, following up with internal and external signatories as necessary through local databases, tracking systems, and other tools
• Inputs and monitors requisitions/purchase orders through the iProcurement system, following up with internal approvers as needed
• Assists in processing DocuSign tickets through Service Now for four sponsor groups. Directs requestors to appropriate contacts within other groups for processing if needed.
• Provides ad hoc administrative support to the Outsourcing team
• Provides input, assistance with development of solutions to improve new and existing processes utilized by both groups

MINIMUM QUALIFICATIONS:

• Bachelor’s degree preferred
• Word, Excel, and PowerPoint skills required
• Flexible, adaptable and able to work in dynamic, fast-paced environment managing multiple tasks
• Exceptional organizational and communication skills
• Ability to handle confidential information both internal and external

Benefits of Working in ICON:

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.