Project Associate

Driving clinical trial excellence through operational and administrative support

As a key member of the Local and Global Study Teams, the CTA ensures seamless coordination of global Phase I–IV clinical trials. Working within GCP, regulatory, and company guidelines, this role supports the delivery of high-quality data for regulatory approvals.

For this role you will be working sponsor-dedicated for a renomated pharmaceutical company, located in Diegem.

Key Responsibilities:

• Provide end-to-end administrative and logistical support for clinical trials.
• Track and manage essential study documents, submission packages, and contracts.
• Coordinate communications, mailings, and meeting logistics (internal and investigator-focused).
• Support audit and inspection readiness, TMF set-up, maintenance, and QC.
• Handle study-related invoicing, budgeting, and payments with proper documentation.
• Manage non-drug supplies, translations, IT/equipment orders, and business travel.
• Maintain and update study databases (e.g., CRM, SharePoint, eDiary, IMPACT).
• Foster strong collaboration with investigators, coordinators, and cross-functional teams.
• Support study drug logistics and may mentor new team members.
• Participate in site visits and contribute to regulatory submissions and study success.

Your profile:

• The CTA must have a BS degree or an equivalent scientific or commercial Higher Vocational Education with preferably experience in the healthcare field, pharmaceutical industry or clinical research
• The position also requires awareness and understanding of cultural differences as well as regional operational differences 
• Excellent written and verbal English communication skills, interpersonal, decision-making and issue resolution skills are required.
• Effective planning and organization skills, computer skills, attention to detail and excellent follow through.
• Familiarity with drug development processes and scientific principles of clinical trials.
• Knowledge of Good Clinical Practices (GCP), federal regulations and international regulations and local legal requirements in clinical trials development and execution is desirable

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs
• Competitive retirement planning offerings to maximise savings and plan with confidence for the years ahead
• Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others

Visit our careers website to read more about the benefits of working at ICON: https://careers.iconplc.com/benefits

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.

https://careers.iconplc.com/reasonable-accommodations

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

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