Project Specialist

Project Specialist- Production

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

We are currently seeking a Project Specialist to join our diverse and dynamic Firecrest team. In this role, you will play a key part in supporting the planning, coordination, review and delivery of content projects across the Firecrest platform, ensuring high-quality outputs are delivered on time and aligned with stakeholder requirements.

The FIRECREST Portal is the industry's leading site portal, enabling centralised, role-based user management across studies and connecting site and study staff globally. As a Project Specialist, you will support the Project Manager in the planning, coordination and execution of production projects, helping to manage workflows and deliver engaging, accurate and high-quality site-facing content.

What you will be doing

• Supporting the Firecrest Production team with the planning, coordination and delivery of content-related projects.

• Reviewing project requirements, content materials and deliverables to ensure accuracy, quality and alignment with established standards.

• Managing project timelines, tracking progress and helping to ensure milestones and deadlines are achieved.

• Coordinating with internal stakeholders, content creators, designers and production teams to facilitate smooth project execution.

• Maintaining project documentation, status reports and workflow tracking tools to support effective project management.

• Assisting with content updates, change requests and quality control reviews throughout the production lifecycle.

• Identifying opportunities to improve processes, workflows and efficiencies across content production activities.

Your profile

• Bachelor's degree or equivalent experience in project management, communications, life sciences, marketing or a related field preferred but not essential.

• Previous experience supporting content production, project coordination, digital projects or operational delivery environments preferred.

• Ideally prior experience from the Clinical Research or Pharma industry

• Strong organisational and multitasking skills, with the ability to manage competing priorities and meet deadlines.

• Excellent attention to detail, with experience reviewing materials for quality, accuracy and consistency.

• Proficiency in project tracking, workflow management and documentation tools is advantageous.

• A proactive mindset with a continuous improvement approach and the ability to work independently in a fast-paced environment.

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What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply