Clinical Study Support - Vendor Specialist

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations. With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life. Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

Under the guidance of the Global Clinical Study Support (“CSS”) management, this position will be responsible for the prerequisite approval process, negotiation, execution and financial reconciliations related to contracts with external parties. Responsibilities include supporting CSS Central Services team as needed.

Duties and Responsibilities:

• Receipt, negotiation and execution of the following types of agreements with external Healthcare Practitioner (HCP) and non-HCP consultants: Confidentiality Agreements (CDAs) and Consulting Agreements (CAs)
• Prerequisite/Approval Process for all HCP/n-HCP engagements: Fair Market Value (FMV) evaluations and Needs Assessment process; to include experience working with enterprise functions Compliance and Legal for approval of Fee-for-Service interactions
• Receipt, negotiation and execution of the following types of Vendor agreements: Master Services Agreements (MSAs) and Statements of Work/Work Orders (SOWs/WOs)
• Prerequisite/Approval Process for all Vendor engagements: Privacy Assessments and Cybersecurity Assessments
• Financial Reconciliation of all dollar-amount agreements across both individual consultants and Vendor entities, to include supplier intake management, purchase requisition and purchase order management in ERP systems, (specifically SAP Ariba application); to include experience working with partner functions Procurement and Finance/Accounting
• Reviews and validates quality and accuracy of contracts and other documents
• Assist in the reporting of Key Performance Indicators and Central Services metrics
• Works well in a fast-paced environment
• Maintains consistent communications with internal clients, including in-person discussion, telephone calls, and email

QUALIFICATIONS

• Bachelor’s Degree in business administration, finance, science or related fields
• Minimum of 2-3 years’ experience in Biopharmaceutical/CRO industry
• Knowledge of Contract Lifecycle Management principles, experience with Salesforce preferred
• Demonstrable experience in negotiation and conflict resolution, as well as proven ability to effectively manage change
• Strong skills in MS Office Suite (Outlook/Calendaring, Word, Excel, PowerPoint and Project)

ROLE COMPETENCIES

• Excellent oral and written communication skills and interpersonal skills
• Excellent planning and organizational skills with effective time management
• Goal oriented, self-starter with proven ability to work independently
• Ability to manage multiple tasks simultaneously and meet deliverables in accordance with stated timelines
• Comfort with ambiguity; ability to act without having the total picture

Benefits of Working in ICON:

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.