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Publications Project Coordinator

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Publications Project Coordinator Role at CHC Group, an ICON plc Company
 
This is an exciting opportunity to work within a fast-paced environment with a team committed to being the best strategic medical communications agency in the world by leading the industry in quality, service, and innovation. At CHC Group, our value is our people, who consistently deliver the highest-quality work to our clients.
 
The Publications Project Coordinator will assist the team with managing a portfolio of publication projects throughout all stages of development and will coordinate operational tasks associated with executing a variety of services for our pharmaceutical, biotechnology and medical device clients.
 
Who Are We?
Through the recent acquisition of CHC Group and MediMedia Managed Markets (MMMM) LLC, ICON plc has strengthened its expertise in scientific communications and market access. ICON is a fast-growing global provider of outsourced development services to the pharmaceutical, biotechnology and medical device industries, known for its innovative approach.  ICON’s core commercialization and outcomes capabilities coupled with the strategic consultancy services of CHC Group and MMMM, has created the industry’s most integrated product development, clinical communication and market access solution. This means more growth and career opportunities for our current and future employees!
 
 
What’s In It For You?
We provide our Project Coordinators with a strong benefits package that includes a comprehensive health plan, retirement plans, competitive pay, vacation, and an annual incentive plan to reward performance.
 
We have a friendly environment where you can be fully engaged, motivated and rewarded. We allow you to shine because it enables us to achieve our goals. Our employees are our best asset and we encourage upward mobility by enabling them to realize their potential within a performance culture that is demanding and exciting.
 
 
Responsibilities:
 
  • Assist with day-to-day activities related to the publication development process
  • Support the team with database entry (e.g. PubsHub PMSolution, Datavision) 
  • Prepare project kick-off notifications, schedule status meetings, update status reports, and gather submission materials
  • Research author information, journal submission guidelines, and congress deadlines
  • Coordinate and prepare for publication submissions
  • Traffic project tasks within the internal team and support staff (Creative/Graphics, Editorial/Copyedit, Finance)
  • Develop electronic project file folders and file project-related materials and correspondence
  • Prioritize, organize, and anticipate upcoming project work
  • Coordinate shipping of deliverables and assist with travel arrangements
  • Work closely with the team to ensure understanding of client needs and expectations
 
To Succeed You Will Need:
 
  • Minimum of a Bachelor’s degree (BS/BA)
  • High proficiency with MS Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat; familiarity with using FTP sites, DropBox, and WebEx (or similar systems) preferred
  • Knowledge of publication tracking/management programs (e.g. Datavision, PubsHub, PMSolution) a plus
  • Experience working within a team environment
  • Demonstrated ability to prioritize and schedule tasks to meet tight deadlines 
  • Detail-oriented with strong organizational and time management skills
  • Excellent interpersonal and verbal/written communication skills
  • Experience with client interface and overall client service 
 
What’s Next?
Following your application you will be contacted by one of our dedicated recruiters and if successful we will be able to provide you with more details about this opportunity.
 
 
CHC Group, an ICON plc Company is an equal opportunity employer - Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment.
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