Study Start Up Associate II - Budgets, Pricing, Payments

• Recognize, exemplify and adhere to ICON's values which are based on our commitment to People, Clients and Performance.
Contract/Change Order Development:
• Coordinate, develop, and negotiate contracts and change orders for newly awarded and on-going projects at ICON.  
• Work simultaneously on numerous contracts and/or change orders. Management of strategic clients /complicated budgets.
• Independently manage and prioritize workload in relation to timelines and client submissions with consistent accuracy and speed.
• Develop a good working knowledge of ICON’s costing tools, client budget grids, and any tools and templates developed within the client contract services group.
• Lead discussion and negotiation with clients related to the contractual document ( Start-up Agreements, standalone contracts) and project budgets
• Detailed knowledge of operational department’s tasks and roles within the task as well as cost drivers within ICON.
• Solicit input and review of contracts and change orders from the relevant operational departments.
• Understand reasons and challenge supporting information provided by the project team related to budget changes (timeline, specifications, tasks, hours, etc.) and that the budget changes are reasonable and justified. 
• Understand and interpret legal language contained in a MSA, Start-up Agreements and standalone contracts.
• Recognize when client questions/comments need required input and review by Legal and/or operations/senior management.
• Lead discussion and negotiation with ICON Legal and Sales Team to determine the appropriate terms and conditions to be included in the contracts (inclusive of Start-up Agreements) and change orders.
• Provide the relevant information, analysis, recommendations required, and solution for negotiations and discussions with clients regarding cost proposals/change orders/contracts to the Contract Manager, the respective Sales personnel, and project teams.
• Liaise with their respective Contract Manager on any issues that need to be escalated within ICON or the client.
• Provide project/financial analysis on the project budget to justify supporting information from the project team on prior to client submission.
• Develop and maintain client/project files and tracking tools.
• Update ICON's reporting system in a timely and consistent manner with concise, accurate information on status of the contract or change order.

• Review client/project documents and budgets to ensure accuracy with minimal to no errors prior to submission to their respective Contract Manager for final QC review.
Build Relationships:
• With ICON project teams, sales, proposals, finance and ICON management.
• Build strong client relationships and understand their respective contractual and work practices and guide the ICON project managers, project teams, finance, vendors etc. to follow such practices.
Communication:
• Ensure clear and direct communication when corresponding (verbally or written) with the project team and client on the status of the contract and/or change order.
• Organize, lead, chair, and manage internal meetings and/or client related meetings required related to contracts and change orders.
Process Improvement:
• As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs. 
• Provide recommendations related to process improvements and training to the client contract services team.
Travel:
• Due to the nature of this position it may be required for the employee to travel.  Therefore, dependent on the employee’s location, the employee may be required to possess a valid Drivers license.
• Travel (approximately 5% or less) domestic and/or international.