At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.
Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.
That’s our vision. We’re driven by it. And we need talented people who share it.
If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.
Being able to multitask throughout the day and stay focused and organized are key factors to success in this role; switching tasks as needed to address urgent requests is expected. Additionally, this role will interface with key ICON clients making professional demeanor, appearance, and behavior absolute requirements of day-to-day roles and responsibilities.
Other functions span basic yet essential tasks across the scientific and medical publication landscape, such as assisting with relevant project and editorial management tasks. Although prior experience working with network databases is helpful, it is not necessary; ample onboarding, training, and interactive review of assigned work and your progress will be provided. Based on this and the overall description, the Editorial Assistant–Scientific Publications role will fall broadly across the following approximate allocations (as needs may vary, these allocations may be altered as necessary/required). To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
75% of the role is Database Management and Support
- Management and maintenance of internal and client databases including Knowledge Manager
- Regular interaction with client contacts across multiple therapeutic areas to help with tracking tasks as directed in addition to supporting the management of project status as may be required
- Helps support compliance activities of client project related materials as directed
- Reads, analyzes, and interprets scientific and technical journal and medical congress content at a basic level
- Proactively liaises with internal functional leads (both Scientific and Project Management) and clients on project-related matters as appropriate
- Communicates and collaborates effectively with others at all levels within the organization and externally with clients, authors, and others as directed/required
- Help manage and support technical and administrative functions for multiple, simultaneous projects of varied complexities
- Able to proactively determine the multiple tasks involved in a project or assignment and prioritize their completion
20% of the role is other Editorial Assistance
- Contribute to literature searches (e.g., using PubMed, other online databases) and associated alerts that the ICON team provides to the client
- Assist with preparation of submission materials and submissions for manuscripts and abstracts to be submitted to scientific journals and medical congresses
- Research and download author guidelines from identified journal and congress websites to internal databases as needed (e.g. SharePoint)
- Assist with ad hoc projects as directed
- Help support maintenance of EndNote libraries to ensure accuracy and easy use across multiple resources
5% of the role is General Administration
- Attend company, team, and department meetings, coming prepared to provide updates on the status of projects
- Record all project time in ICON’s time tracking system
- Maintain personal goals to document performance and job/career progress as required
- Complete all mandatory internal and external trainings
- Perform other duties as required or assigned
What you need
- Bachelor’s degree or higher required
- Candidates with degrees in scientific and/or medical fields or in publishing preferred
- Applicants who have recently obtained their degree are encouraged to apply
- Applicants with prior relevant experience in a medical publications/medical communications agency preferred
- Understands general scientific, clinical, and technical concepts
- Demonstrable command of the English language (read, write, and speak) with strong grammar and proofreading skills
- Able to produce clear, substantive and effective written and oral communications
- Exceptional time management skills
- Strong critical thinking and problem-solving skills
- Ability to learn and gain proficiency with network directories/databases is required
- Proficiency with MS Office Suite and Acrobat Pro is required; SharePoint and EndNote proficiency preferred
- Familiarity with AMA, ICMJE, and GPP guidelines preferred
- A strong desire to be a key part of a global network of services that lead to better outcomes for its clients, its people, and for patients
Benefits of Working in ICON:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent.
We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals – both ours and yours.
We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans – and related benefits such as life assurance – so you can save and plan with confidence for the years ahead.
But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.
ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.
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