Corporate Governance & Company Secretarial Associate - Ireland, Dublin
ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.
ICON is looking for a Corporate Governance & Company Secretarial Associate to join our Corporate Governance team. This role supports the governance of 275 legal entities across 70+ countries. You’ll report to the Director of Corporate Governance, ESG & Deputy Company Secretary, working closely with internal teams and external advisors to ensure global compliance and best-in-class governance standards.
Key Responsibilities:
Prepare and file annual reports and global corporate compliance filings
Track deadlines and ensure timely submissions
Draft board minutes, resolutions, and related documentation
Support executive share dealing processes and compliance procedures
Prepare board packs and upload materials to board portal software
Maintain and update ICON’s entity database using Diligent Entities (Blueprint)
Respond to queries from business units regarding entity records
Draft and manage powers of attorney, handle notarisation, apostille, and embassy submissions
Liaise with auditors, advisors, notaries, and relevant authorities
Manage external advisor costs and invoice processes
Assist with corporate restructurings, reorganisations, and ad hoc governance projects
Maintain organised company records and filing systems
Support with press release filings and relevant compliance checks
What You’ll Need:
University degree (Hons) in Law, Business, Finance, or related field
Qualified, part-qualified, or actively intending to pursue qualification as a Chartered Secretary and Chartered Governance Professional through the Chartered Governance Institute (formerly ICSA).
Postgraduate qualification validated by the Chartered Governance Institute is an advantage
1–3 years' relevant company secretarial or corporate governance experience preferred
Excellent attention to detail and accuracy under pressure
Strong organisational and multitasking skills
Clear communicator with professional stakeholder engagement ability
Discreet, trustworthy, and confident handling sensitive information
Comfortable working independently and managing competing priorities
Familiarity with Diligent (Blueprint) software or similar tools is a plus
Proficient in Microsoft Office (Word, Excel, Outlook)
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What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
- Various annual leave entitlements
- A range of health insurance offerings to suit you and your family’s needs.
- Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
- Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
- Life assurance
- Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.
Visit our careers site to read more about the benefits ICON offers.
At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click here to apply
