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POSITION SUMMARY:

The Logistics Coordinator will be responsible for the set up and implementation of protocol specific logistics. They will monitor all inbound deliveries to ICON, as well as outbound shipments from ICON. The coordinator will be responsible to follow up on delays and other issues with relevant couriers to ensure client requirements are met. They will also be responsible for Proforma/Commercial Invoice creation, as well as liaising with clients in reference to the invoices.

JOB FUNCTIONS/RESPONSIBILITIES:

- Recognize, exemplify and adhere to ICON's values which centers around our commitment to People, Clients and Performance.

- As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.

- As a Manager, the employee is expected to recognize the importance of and create a culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.

- Travel (approximately 1%) domestic and/or international

- To assist in the preparation of relevant documented instructions to ensure investigators fully comprehend the laboratory requirements of the protocol.

- Contact couriers for required collection information based on protocol site lists as provided by Project Management. Select couriers and provide collection information to Project Management in timely manner.

- Document and research any issues with inbound deliveries or courier invoices/documentation. Direct issues to relevant couriers or other contacts as required for clarification of the issue.

- Create Proforma/Commercial invoices based on the commodities of a particular shipment, as well as any country or client specifications. Liaise with client’s CRO or Importer regarding shipment notification or assisting their invoice requirements for an Import Permit.

- To prepare and ship supplies to sites or other destinations as required (Dublin only).

- To carry out specific tasks relevant to the Logistics and Accessioning departments (Dublin only) as assigned by the Head or Manager of the department

- To order supplies as required in the section or specific study (Dublin only)

- To contact Couriers, Consignors, or CROs as required.

REQUIREMENTS:

- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Basic working knowledge of computers, accuracy and attentiveness to detail is necessary.

- Experience in Logistics or Logistics qualification preferred

- Leaving certificate or a certificate or diploma in the Life Sciences or administrative computer-related field.

What’s Next?

Following your application you will be contacted by one of our dedicated recruiters and if successful we will be able to provide you with more details about this opportunity.

ICON is an equal opportunity employer - M/F/D/V and committed to providing a workplace free of any discrimination or harassment.

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At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential.
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