Senior Administrative Assistant
- Mexico City
- Corporate Support
- ICON Strategic Solutions
- Remote
TA Business Partner
- Icon Strategic Solutions
About the role
As a SR. Administrative Asisstant you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.
What you will be doing:
Recognize, exemplify and adhere to ICON's values which center around our commitment to People, Clients and Performance.
• As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.
• Travel (approximately 0% to 10%) domestic and/or international.
• Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
• Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
• Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
• Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
• Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
• Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
• Maintain/update organization charts and distribution lists for department.
• Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
• Maintain and promote positive and professional working relationships with associates and management.
• Comply with all appropriate policies, procedures, safety rules and regulations. Take required training.
• Provide backup to other Management Assistants as directed by department head.
You are:
- Experience as Administrative Assistant or Sr. Administrative Assistant
- Ability to communicate effectively both orally and in writing
- Strong interpersonal skills
- Working knowledge of Microsoft Business Suite: Word, Excel, Outlook and Powerpoint
- US/LATAM/CAN: A minimum of 3 years’ experience successfully performing an administrative assistant role.
Why ICON?
Our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.
Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.
ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.
A better career. A better world. A better you.
Our people are our greatest strength, are the core of our culture and the driving force behind our success. Throughout all levels of the company, our people have a drive to succeed and a passion that ensures what we do, we do well. We help you build exciting and rewarding careers, deliver results to help bring life-changing medicine and devices to market and maintain ICON’s success as an industry leader. See all locations Read more
Day in the life
Teaser label
Inside ICONContent type
BlogsPublish date
06/23/2020
Summary
“Leadership is a choice; it is not a rank." In a recent TedTalk, leadership expert Simon Sinek discussed the ideal behavioral traits that came with being a good leader. Not only is it essential to va
Teaser label
Inside ICONContent type
BlogsPublish date
06/12/2020
Summary
Though digital interviews are relatively new to the recruitment scene, the shift to remote working has seen an unprecedented surge in demand and usage. In 2019, companies were increasingly adopting th
Teaser label
Inside ICONContent type
BlogsPublish date
06/07/2016
Summary
The largest global interdisciplinary meeting of life science professionals is almost upon us. DIA 2016 is set to bring more than 7,000 key thought leaders together from a huge range of disciplines
Who we are
Similar jobs at ICON
Salary
Location
US, Blue Bell (ICON)
Department
Full Service - Corporate Support
Location
Blue Bell
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Human Resources
Job Type
Permanent
Description
At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives. Our ‘Own I
Reference
JR120952
Expiry date
01/01/0001
Author
Frank LampartAuthor
Frank LampartSalary
Location
Ireland, Dublin
Department
Full Service - Corporate Support
Location
Dublin
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Accounting & Finance
Job Type
Permanent
Description
Job Title: Global Director of Finance (Finance Business Partnering)Location: Leopardstown, Dublin 18 ICON plc is a world-leading healthcare intelligence and clinical research o
Reference
JR115269
Expiry date
01/01/0001
Salary
Location
Ireland, Dublin
Department
Full Service - Corporate Support
Location
Dublin
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Human Resources
Job Type
Permanent
Description
ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotech
Reference
JR114994
Expiry date
01/01/0001
Author
Sophie BinghamAuthor
Sophie BinghamSalary
Location
Ireland, Dublin
Department
Full Service - Corporate Support
Location
Dublin
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Human Resources
Talent Acquisition
Job Type
Temporary Employee
Description
Talent Acquisition Business Partner (Perm or FTC Options)Location: Dublin: Office with Flex – 3 days office, 2 days remote working ICON plc. is seeking a Talent Acquisition Business Partner to suppor
Reference
JR119661
Expiry date
01/01/0001
Author
Sophie BinghamAuthor
Sophie BinghamSalary
Location
Mexico, Mexico City
Department
Full Service - Corporate Support
Location
Mexico City
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Permanent
Description
ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotech
Reference
JR121212
Expiry date
01/01/0001
Author
Elizabeth DaviesAuthor
Elizabeth DaviesSalary
Location
Ireland, Dublin
Location
Dublin
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Accounting & Finance
Job Type
Permanent
Description
Job Title: Credit Card Associate ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced se
Reference
JR120599
Expiry date
01/01/0001
Author
Damien KehirAuthor
Damien Kehir