Transaction Assistant
- Barcelona
- Corporate Support
- ICON Strategic Solutions
About the role
The role holder will provide a confidential, proactive and highly professional personal service to contributes to operational procurement activities, carrying out sourcing and supplier management activities. A key element of this role is the coordination of Purchase To Pay (P2P) activities between the Procurement Teams and the Accounts Payable or Purchase To Pay Department. Develop internal and external relationships with suppliers and cross-functional teams support in reviewing supplier samples and/or demonstrations with the buying organisation management and user departments. This Transaction Assistant role will report into the Director, Portfolio, Resource and Capacity Management, and soft line managed by Associate Director Transactions business process Improvements and their primary responsibility will be processing purchasing requests on OPEX and CAPEX, invoicing management, financial data management, accrual sheets and any other relevant financial operations tasks.
What you will be doing
- Serve as the first line of contact for our Global Clinical Pharmacology Safety Sciences CPSS employees and partners (>700 + employees).
- Triage of centralised purchasing mailbox for accurate and prompt generation of POs.
- Raises purchase requisitions and amends existing purchase orders on behalf of R&D study leaders, and CPSS employees.
- Provide support and develop expertise in finance systems: Coupa - Become (SME) Subject matter expert in system.
- Develop good relationships with customers and partners - checking status of Purchase Requisitions (PR) and provide regular updates to customers to ensure there are no delays in purchase orders being generated. Investigate PO issues on customer’s behalf.
- Invoice resolution - Solve tickets and web requisition issues, as well as serving as a POC (point of contact) for outside vendors.
- Proactively decrease the number of invoices on hold (IOHs), ensuring a robust procure-to pay process.
- Create and maintain accurate data records in CPSS in a timely manner.
- Promote compliance with established Sponsor's finance policy, standards, and processes.
- Set up new supplier accounts in Coupa
- Process e-pay requests.
- Work with our Central Support Office to submit Cyber grants on behalf of CPSS
- Promote compliance with established Sponsor's finance policies, standards and processes
You Are
- Experience raising purchase orders and managing invoices
- Experience of working in a high volume, performance driven transactions environment.
- Experience of working in a customer-oriented organisation and track record of delivering high levels of customer service to internal and external customers.
- Excellent Microsoft Excel skills
- Influencing and interpersonal skills
- Communication skills
- Fluent English.
- Open minded and willing to integrate in a young team
Benefits of Working in ICON:
Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.
At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.
ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.
Impactful work. Meaningful careers. Quality rewards.
At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential. See all locations Read more
Day in the life
Teaser label
Inside ICONContent type
BlogsPublish date
06/23/2020
Summary
“Leadership is a choice; it is not a rank." In a recent TedTalk, leadership expert Simon Sinek discussed the ideal behavioral traits that came with being a good leader. Not only is it essential to va
Teaser label
Inside ICONContent type
BlogsPublish date
06/12/2020
Summary
Though digital interviews are relatively new to the recruitment scene, the shift to remote working has seen an unprecedented surge in demand and usage. In 2019, companies were increasingly adopting th
Teaser label
Inclusion & BelongingContent type
BlogsPublish date
06/02/2015
Summary
ICON has been providing outsourced development services on a global scale to the pharmaceutical, biotechnological and medical device industries for 25 years. Employing over 10,000 employees across 38
Similar jobs at ICON
Salary
Location
Spain
Department
Regulatory, Drug Safety/ Quality Assurance & Other roles
Location
Spain
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Corporate Support
Job Type
Permanent
Description
As a Study delivery specialist you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence. you will provide support to the clinical
Reference
2024-113947
Expiry date
01/01/0001
Author
Ana Guerra GaraetaAuthor
Ana Guerra GaraetaSalary
Location
Czech Republic
Department
Regulatory, Drug Safety/ Quality Assurance & Other roles
Location
Czech Republic
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Corporate Support
Job Type
Permanent
Description
As a Study delivery specialist you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.
Reference
2024-113918
Expiry date
01/01/0001
Author
Jaroslav PolákAuthor
Jaroslav PolákSalary
Location
Netherlands, Groningen GRQM
Department
Full Service - Early Clinical and Bioanalytical Solutions
Location
Groningen
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Clinic
Job Type
Permanent
Description
We are currently seeking a Medical Research Representative to join our diverse and dynamic team at ICON. As the Medical Research Representative, you will serve as a vital liaison between our organizat
Reference
JR124543
Expiry date
01/01/0001
Author
Hajni HowardAuthor
Hajni HowardSalary
Location
India, Bangalore
Department
Full Service - Corporate Support
Location
Bangalore
Bengaluru
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Human Resources
Job Type
Permanent
Description
The Role:• Recognize, exemplify and adhere to ICON's values, which center around our commitment to People, Clients and Performance. • As a member of staff, the employee is expected to embrace and cont
Reference
JR124511
Expiry date
01/01/0001
Author
Puja JaiswalAuthor
Puja JaiswalSalary
Location
India, Chennai
Location
Chennai
Trivandrum
Remote Working
Hybrid: Office/Remote
Business Area
ICON Full Service & Corporate Support
Job Categories
Corporate Support
Job Type
Permanent
Description
We are currently seeking a Senior Contract Analyst to join our diverse and dynamic team. As a Senior Contract Analyst at ICON, you will play a pivotal role in managing contractual agreements, ensuring
Reference
JR123052
Expiry date
01/01/0001
Author
Monisha MJAuthor
Monisha MJSalary
Location
Romania, Bucharest
Location
Bucharest
Remote Working
Hybrid: Office/Remote
Business Area
ICON Full Service & Corporate Support
Job Categories
Corporate Support
Job Type
Permanent
Description
We are currently seeking a Contract Analyst II to join our diverse and dynamic team. As a Contract Analyst II at ICON, you will play a pivotal role in designing and analyzing clinical trials, interpre
Reference
JR125652
Expiry date
01/01/0001
Author
Rowena DeswertAuthor
Rowena Deswert