Associate Project Leader - Medical Communications

Associate Project Leader - Medical Communications

At ICON, it's our people set us apart.

ICON Global Medical Communications combines strategic consulting with delivery of innovative, insightful, and impactful tactics to optimise communication of your product's clinical value to a variety of external stakeholders.

We aim to be the best strategic medical communications company and scientific content partner in the world. We have committed ourselves to achieving this mission by leading the industry in quality, service, and innovation…Would you like to join our team?

We are looking for passionate, resilient, and inspiring individuals to join our team. As the Associate Project Lead, you are responsible for day-to-day project management of multiple assigned clients including the resourcing, execution, management, financial oversight, and delivery of sold client work with Access, Commericalization and Communications business units.

The role

• Chair and manage regular status meetings among internal stakeholders
• Ensure financial trackers are kept up to date for ICON and client purposes (monthly and weekly)
• Ensure clients are billed accurately and in a timely manner
• With support, manages projects in a timely manner in adherence with SOPs and appropriate guidelines as necessary.
• Leads the development and maintenance of project management documents, including but not limited to, project timelines, project management plans, communication plans and risk analysis plans.
• Liaises appropriately with internal functional leads and clients on project related matters.
• Keeps management informed of project status in relation to quality, timelines and staff issues.
• Liaise with rest of project management group to ensure appropriate staffing throughout project lifecycle. Monitor project staff allocation in appropriate resource management system(s).
• Communicates effectively with others at all levels within the organization and with clients/vendors.
• Works in collaboration with internal and external colleagues to meet project objectives, timelines, and budget.
• Follows and contributes to departmental and corporate policies and procedures.
• Takes responsibility for project tasks and sees them through to successful completion.
• Completes special projects and miscellaneous assignments as needed to meet project and/or departmental objectives.
• Participation in Lunch and Learns or other internal company training sessions.
• Supports development and tracking of goals, budget and other financial metrics
• Supports identification and implementation of process improvement initiatives as appropriate.
• Manage technical and administrative functions for multiple, simultaneous, complex projects.
• Ensures project activities are consistent with project requirements and contractual scope of work.
• Ability to recognize and mitigate risk, creatively problem solve, and effectively crisis manage multiple projects in a fast-paced agency environment
• Able to adapt to changes in deadlines and changes in the nature of assignments.
• Able to appropriately prioritize competing project demands.
• Preferably makes appropriate use of available technology and tools in seeking and implementing solutions.
• Capable of seeking and implementing standard and alternative solutions to problems.
• Works well with other individuals and departments to solve problems.
• Consistently produce high-quality work.

What you need

• A minimum of a Bachelor's degree or local equivalent
• Prior Pharma Agency experience (preferably in Medical Communications)
• Minimum of 1-2 years of experience in related field
• Strong communication skills written and orally
• Strong computer skills, sound knowledge of MS Office Suite and Adobe Acrobat
• Ability to multi-task, support various projects