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About the role ICON and you Application Process Day in the life Who we are

Contract Management Coordinator

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About the role

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Contract Management Coordinator *LI-MB1
Based in Dublin

Are you someone who takes ownership of their work and ideally has knowledge of the Clinical Trail process, proficient with excel and the ability to communicate effectively? If so, we have an exciting career opportunity not to be missed. 

The role of the Contracts Coordinator is to assist the CCS group in the preparation of contracts and change orders for client/sponsor projects.  The Contracts Coordinator role is to maximize the efficiency of CCS and provide value to other departments through administrative and support activities.

Job Functions / Responsibilities 
  • Recognize, exemplify and adhere to ICON's values which center around our commitment to People, Clients and Performance.
  • Contract/Change Order Development
  • Obtain authorized signatures for contractual documents in a timely matter. 
  • Scan, post, and notification of fully-executed contractual documents on a daily basis.
  • Tracking and follow up of partially executed documents through to full execution.
  • Create weekly, bi-weekly, monthly and ad-hoc reports along with special projects for Client Contract Services. 
  • Maintain Client Contract Services and Master Services Agreement database storage systems (eRooms). 
  • Assist in the development, improvement, and maintenance of departmental tracking tools and systems.  
  • Assist Contract Analysts and Associates in preparation of contracts and change orders, along with costing grids or project analysis as needed.   
  • Responsible for department’s administrative tasks as requested by Client Contract Services including  cost effective stationary supplies management and archiving.
  • streamlining our processes adding value to our business and meeting client needs. 
  • To undertake other reasonably related duties as may be assigned from time to time   
Experience, Skills and Knowledge Requirements:
  • Works within established procedures with a moderate degree of supervision
  • Identifies the problem and all relevant issues in straightforward situations, assesses each using standard procedures, and makes sound decisions.
  • Demonstrate planning and co-ordination skills.
  • Demonstrate ability to be highly motivated and work well in a strong team environment. 
  • Demonstrate ability to follow directions well. 
  • Demonstrate ability to work under pressure and/or tight timelines. 
  • Excellent communication (oral and written) and organization skills. 
  • Excellent working knowledge of MS Office package.
  • Functional Knowledge - Has established skills to perform a range of day-to-day activities
  • Business Expertise - Understands how the assigned duties relate to others in the team and how the team integrates with others in the department
  • Leadership - Has no supervisory responsibilities; manages own workload
  • Problem Solving - Recognizes and solves typical problems that can occur in own work area; evaluates and selects solutions from established options
  • Impact - Impacts own team through the quality of the services or information provided; follows standardized procedures and practices and receives regular but moderate supervision and guidance
  • Interpersonal Skills - Uses communication skills to exchange information
Education Requirements:
  • High school diploma or local equivalent
What’s Next
Following your application if you are successful you will be invited to an initial telephone interview with one of our dedicated recruiters who will be able to provide you with more details of this opportunity. 

ICON is an equal opportunity employer - M/F/D/V and committed to providing a workplace free of any discrimination or harassment. EU citizenship or relevant work permit is required to apply.

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