CTA

As a CTA  you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.

• Provide Support to various projects
• Maintain and Tracking clinical study documentation
• Coordinate study materials
• Collate relevant study information.

• Organizes project team and client meetings including scheduling, meeting materials, binders, agendas and meeting minutes.

   

       Organizes study information and supplies. Generates and maintains organizational charts, team calendar, newsletters, mass mailings, project specific information including but not limited to process flow charts, contact lists, holiday lists, study website, mailing labels. Tracks, dispatches and maintains study supplies following applicable company processes.

   

       Manages internal and client project reporting. Generates and reviews for accuracy reports to facilitate project status and financial reporting. Completes system updates and queries.

   

       Supports project manager with financial tasks. Has oversight of purchase order process including creating and processing purchase orders and processing study invoices.  May process Investigator payments.

   

       May support preparation of study files by maintaining and distributing project documents. Ensures documents within the electronic trial master file comply with filing/naming guidelines and have the correct status.

   

           Uses the learning management system to assign project-specific training to team members and tracks training compliance

To be an integral part of the study team by providing administrative and project tracking support to the Project Manager(s) and Clinical Trial Manager(s) with emphasis on supporting inspection readiness
Recognize, exemplify and adhere to ICON's values which center on excellence in execution, exceeding expectations, and enhancing relationships
As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs
Travel (approximately 10%) domestic and/or international
To possess a knowledge of ICH GCP, appropriate regulations, relevant ICON SOPs, ICON internal tracking systems, and Client SOPs / Client systems (when applicable)
To assist the project teams with the set-up, organization and maintenance of clinical study documentation (e.g. Study Files, CRFs, etc.) and guidelines (as appropriate) including preparation for internal/external audits, final reconciliation and archival
To assist in the processing of Data Collection Forms i.e. log in, tracking, quality control as appropriate for the study
To share responsibility in the quality control audits of clinical study documentation (e.g. Study Files, CRF Files, Monitoring Files, etc.) to ensure study files are inspection ready at all times
To facilitate and coordinate ordering/dispatch and tracking of trial materials (e.g. CRFs, diary cards, lab supplies, drug supplies, and study binders) as appropriate
To assist project teams with trial progress tracking by updating the Clinical Trial Management systems, providing access to study/client systems (as appropriate)
To run, review and analyse study reports for accuracy and work with the project teams to ensure updates are completed correctly
To assist in coordination of study related payments, if applicable
To contact and serve as a contact for clinical sites for basic requests (e.g., enrolment updates, missing documentation, meeting arrangements, etc.)
To assist in the tracking and distribution of safety reports
To coordinate document translation, if required
To assist and attend the Project team with meeting coordination, activities preparation, generation of meeting minutes and agendas
To assist in the production of slides, overheads, etc., as needed for project, departmental, sponsor and/or business development presentations
To assist with the coordination of various tracking reports, including but not limited to, team member tracking and training
To work in collaboration with internal and external colleagues to meet project objectives and timelines
To Keep the Project Manager / Project Director / Clinical Operations Designee informed of any issues within the Project Team which require attention
To maintain client and patient confidentiality
Other duties as assigned

You will need:
• Strong Administrative skills
• Organizational skills to support several team members.
• Excellent written and verbal communication
• Working Knowledge of computer systems including Microsoft Word, Excel, Outlook and PowerPoint
• High school diploma or local equivalent

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Why ICON?

Our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.