Payroll Coordinator

This is an exciting opportunity to work within a fast paced, busy environment for a leading global provider of outsourced development services to the pharmaceutical, biotechnology and medical device industries.  The selected candidate will help to compile and process bi-weekly payroll (including Canadian payroll), weekly direct deposit expense data and maintain records by performing various duties.  Will register and maintain state and local taxing jurisdictions.

Overview of the Role

• Collect, compile, and enter necessary data into PeopleSoft and ADP systems (US and Canada). Examples would include new hire, termination, transfer, salary changes, tax changes, and direct deposits
• Calculate new hire, termination, vacation, and personal pay
• Check all interfaces to and from PeopleSoft and ADP including paperwork received during the payroll cycle
• Confirm and process all deductions and adjustments
• Ensure increases are correct and calculate any retroactive pay
• Collect, calculate, and enter hourly time sheets into ADP batches
• Transfer employees between payroll companies
• Complete journal entries for appropriate Finance Department with the timeframe submitted by the Finance Department
• Set up and run reports from ADP using Reportsmith software
• Check all completed payrolls for accuracy
• Employment and Mortgage verifications within 3 business days
• Manual check calculation through ADP
• Answer employee requests and inquiries in a timely manner
• Perform any other payroll duties as necessary or assigned
• Maintaining and downloading TimeSaver system
• Filing of Payroll documentation, paperwork, etc.

Role Requirements / Skills / Experience Required

• Associate’s Degree (A.A.) from a college or university desired
• Minimum of four years related payroll experience in a multi-state high volume environment.
• Ability to register and maintain state and local taxing jurisdictions.
• Experience with Canadian payroll preferred.
• Knowledge of Database software, Human Resource systems (PeopleSoft), ADP Payroll system (PCPW), ADP TimeSaver, and proficient in Excel and Word.          
• Excellent written and verbal communication skills and ability to interact with all levels of management and staff.

Benefits

We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.   

What’s Next

Following your application if you are successful you will be invited to an initial telephone interview with one of our dedicated recruiters who will be able to provide you with more details of this opportunity.

ICON is an equal opportunity employer -  M/F/D/V and committed to providing a workplace free of any discrimination or harassment.